Tiered questions needing explanation for stakeholder registrar listed below the instructions.

Instructions

This experiential assessment has two parts. First, the stakeholder registerfor the volunteering day.Then, a stakeholder engagement plan for the volunteering day.

1. Familiarize Yourself with the Stakeholder Register

The first part of this experiential assessment is the stakeholder register. Take a moment to familiarize yourself with the stakeholder register. You'll notice that it's partially filled out;

The following columns in the first part of this experiential assessment:

• Stakeholder expectations/concerns column
• Stakeholder interest level column
• Stakeholder power level column

2. Gather Data

The stakeholder expectations/concerns column which details the expectations and concerns of stakeholders. Where should you start?

Recall that there are three techniques that are especially helpful when creating a stakeholder register:

1. Data gathering
2. Data analysis
3. Data representation

Soyour first step in the stakeholder expectations/concerns column is to gather data. Imagine that youhavespoken to Erika, the project sponsor,and also have the results of an employeesurvey.

You've been working onunderstanding the expectations of the project sponsor, Erika.From discussions with Erika, you find out that Erika wants the following goals to be met through the volunteer day:

• 90% of staff that participate in the volunteering event should feel as though they were able to connect in a significant way with at least twonew team members.
• 90% of staff that participate in the volunteering event should wantto participate in a future event.
• 85% of staff that participate in the volunteering event should be either satisfiedor very satisfied with their experience.

Erika also has a big concern around accessibility. She wants all team members to participate, so the venues need to be wheelchair accessible.

You also decided to survey staff before the event to figure out what they are hoping for from the volunteering day. From this survey, you learn that:

• 100% of staff report that they want to connect with new employees.
• 83% of staff want to volunteer outside, ideally with an organization that is related to their field of work (agriculture).
• 71% of staff report that they want to deepen connections with members of their departments.

Given Erika's expectations for the event and the employee survey, completethe "Expectations/Concerns," for Erika and the AgriCorp staff.

You won't be able to fill out the expectations and concerns for every single stakeholder just yet. You'll need to conduct stakeholder analysis to better understand the expectations of all of your stakeholders, so for now just use the information for Erika and the AgriCorp staff.

3. Data Analysis

The next step in the "Expectations/Concerns" column,is to conduct stakeholder analysis.

To conduct stakeholder analysis for the volunteering day, you meet one-on-one with stakeholders with whomyou know you will be working closely, such as the project sponsor and the planning committee. You summarize your learnings in the following list.

To complete your stakeholder register, review the followingstakeholder analysis by clicking on each of the names in the drop-downs below.

Stakeholder Analysis

ERIKA AHMADI (DIRECTOR OF HUMAN RESOURCES // PROJECT SPONSOR)

As project sponsor, wants to see effective delivery against the goals of this event.

As Director of HR, wants to see employee morale and connection increase

Knowledge:

• Acted as project manager for last volunteer day ayear ago

Contribution:

As project sponsor, approves budget and vendors

As Director of HR, can help manage relationship with Priya so that engineering team can join volunteer day

Rights:

As Director of HR, legal responsibility for employee safety.

As Director of HR, wants event to be accessible for employees of all abilities

AGRICORP STAFF (VOLUNTEER PARTICIPANTS)

Because the AgriCorp staff will just be participants, there does not seem to be a high level of interest or concern about the project.

Some staff members have mentioned wanting to connect with team members andvolunteer outside

Some staff members have dietary restrictions.

SANSA SMITH (MARKETING ASSOCIATE // PLANNING COMMITTEE)

Member of the planning committee

Is a new team member and hoping that helping coordinate volunteer day will demonstrate leadership

Knowledge:

• Marketing expertise; can help design marketing and messaging to staff to get them excited about volunteer day

Contribution:

• Participates in project execution for 3 hours / week for 4 weeks??????

JORDAN JACOBS (CUSTOMER SUCCESS MANAGER // PLANNING COMMITTEE)

Member of the planning committee

• Jordan is actively seeking to connect to the local community and spend time with new team members who have just joined AgriCorp

Contribution:

• Participates in project execution for 3 hours / week for 4 weeks
• His wife owns Sunshine Eatery and can get discount on lunch for the team

PRIYA DEVI (SENIOR DIRECTOR OF PRODUCT ENGINEERING // VOLUNTEER PARTICIPANT)

Priya is not involved in planning the project and won't have much say in the event. However, she will be a participant.

• Priyais very ?c???oncerned about herengineering team having enough work time to meet a 3/25 deadline.(If her team attendsthe volunteer day, they might miss the deadline.)

CHARLIE JONES (CHIEF EXECUTIVE OFFICER // VOLUNTEER PARTICIPANT)

Charlieis very busy and is not very interested in this project. However, she does have the ability to influence the project?she isthe CEO after all!

• Wants to see employee morale and connection increase
• Would like a blog post written about the event, so that AgriCorp can share it on their website

Contribution:

• Can help manage relationship with Priya, so that engineering team can join volunteer day

ARYA SHAW (FRIENDS OF THE URBAN FOREST VOLUNTEER COORDINATOR)

Wants a successful volunteer day, so that AgriCorp employees consider volunteering at FUF (Friends of the Urban Forest) in their free time. If this event is successful, other companies might consider organizing volunteer dates with FUF, so this project is very important to Arya.

Ownership:

• Will supply trees, shovels, gloves, and other tools needed to plant trees

Knowledge:

• Agricultural knowledge, volunteer day knowledge; roles team members can play

Contribution:

• Will coordinate volunteers during tree planting portion of volunteer day
• Will help planthe agenda and activities for the event.
• Will supply trees, shovels, gloves, and other tools needed to plant trees

Rights:

• Is responsible for safety of volunteers

When you've finished reviewing the stakeholder analysis, complete the remainder of the stakeholder expectations/concerns column.

4. Data Representation

The next step in building a stakeholder registeris to categorize stakeholders using different data representation techniques. This helps you understand which stakeholders are most important to your project.

You decide to use a Power/Interest Grid to categorize stakeholders for the volunteer day. Review the followingPower/Interest grid.

When you've finished reviewing the grid, navigate to the stakeholder registerand the columns "Interest" and "Power".Write "high" to symbolize high power or high interest, and "low"to symbolize low interest or low power.

Take a moment to review your completed stakeholder register before moving on. 5. Stakeholder Engagement Plan & Stakeholder Engagement Assessment Matrix

You already have a lot of the information you need forthe stakeholder engagement plan. However, before the plan, decide to use one more tool and technique, the stakeholder engagement assessment matrix, to understand the level of support you have from each stakeholder.

Recall that a stakeholder engagement assessment matrix evaluates a stakeholder's current level of engagement (C) against the desired level of engagement (D).

Why is there a discrepancy in the current and desired level of engagement for Sansa, Jordan, Priya, and AgriCorp staff?

Sansa and Jordan are on the planning committee, but you haven't actually involved them in planning and executing the event yet. While they're supportive of the project, you need them to take on leading roles, helping to coordinate with Friends of the Urban Forest and plan things like lunch for the team.You'll need to design strategies to engage Sansa and Jordan in actively executing the project.

Priya, Senior Director of Product Engineering,is concerned about the date of the volunteer day, given that the engineering team has a big deadline a few days later. If her team attendsthe volunteer day, they might miss the deadline.You'll need to design strategies that will alleviate Priya's concerns about thevolunteer day.

While staff is excited about a volunteer day, they don't know what you have planned for the event yet! You'll need to design strategies to keep them informed and excited about the volunteer day.

6. Stakeholder Engagement Plan: Getting Started

It's time to start making your stakeholder engagement plan!

Navigate to the stakeholder engagement plan at the end of the documentand familiarize yourself with AgriCorp's template.

Now, complete partsA and Bof the stakeholder engagement plan:

• A) Project Overview: Write the project title, the business name (AgriCorp), and your name.
• B) Stakeholder Engagement Plan Purpose: In your own words, define what a stakeholder engagement plan is. Alsodescribe why a stakeholder engagement plan isimportant and how is used throughout this project.

7. Determining Strategies for Engaging Stakeholders

The last step in creating a stakeholder engagement plan is determining thestrategies used to engage stakeholders. Decided to focus on three stakeholders/stakeholder groups:

• ErikaAhmadi, the project sponsor
• Sansa Smithand Jordan Jacobs, the planning committee
• Priya Devi, the Senior Director of Product Engineering

Note that normally you woulddetermine engagement strategies for every stakeholder you have identified; for the sake of this assessment, however, only required to focus on three stakeholder groups.

C) Stakeholder Analysis: complete the questionsfor each of those three stakeholders/stakeholder groupsto complete the stakeholder engagement plan.

Power/Interest Grid High Power Keep Satisfied Manage Closely - Charlie Jones (Chief Executive Officer) - Erika Ahmadi (Director of HR) - Arya Shaw (Friends of the Urban Forest) - Sansa Smith (planning committee) - Jordan Jacobs (planning committee) Monitor Keep Informed - AgriCorp Staff - Priya Devi (Senior Director of Product Engineering) Low Power Low Interest High InterestStakeholder Engagement Assessment Matrix Stakeholder Name Unaware Resistant Neutral Supportive Leading Erika Ahmadi (Director of Human Resources // project sponsor) CD AgriCorp staff (volunteer participants) C D Sansa Smith (Marketing Associate // planning committee) C D Jordan Jacbos (Customer Success Manager // planning committee) C D Priya Devi (Senior Director of Product Engineering // volunteer participant) C D Charlie Jones (Chief Executive Officer // volunteer participant) CD Arya Shaw (FUF Volunteer Coordinator // FUF Volunteer Coordinator) CD