To create the 12-month COVID-19 Preparedness Schedule and the 2000-word COVID-19 Preparedness Report, the following steps should be taken:

Step 1: Define Objectives and Scope

Meet with the health commissioner or secretary of health to understand the objectives and scope of the COVID-19 Preparedness Project. Identify the key deliverables, milestones, and desired outcomes.

Step 2: Create a Work Breakdown Structure (WBS)

Use the provided WBS as a starting point and further breakdown the tasks into smaller, manageable components. Assign responsible parties (project team members) to each task.

Step 3: Estimate Durations and Dependencies

Work with the project team members to estimate the duration of each task and identify any dependencies between tasks. This will help in creating a realistic schedule.

Step 4: Develop the Project Schedule

Use Microsoft Project to input the WBS, task durations, and dependencies to create the 12-month COVID-19 Preparedness Schedule. The schedule should include start and end dates for each task, as well as any critical paths.

Step 5: Allocate Resources

Identify the resources (human, financial, and equipment) required for each task. Ensure that the necessary resources are available to meet the schedule.

Step 6: Risk Management

Assess potential risks and challenges related to COVID-19 preparedness efforts. Develop contingency plans to address these risks and keep the schedule on track.

Step 7: Monitoring and Reporting

Establish a monitoring and reporting mechanism to track the progress of the project. Regularly update the health commissioner or secretary of health on the status of the COVID-19 Preparedness Project.

Step 8: Document the COVID-19 Preparedness Report

Write the 2000-word COVID-19 Preparedness Report, focusing on the following key points:

Introduction: Provide a brief overview of the COVID-19 outbreak, its impact on the United States, and the importance of preparedness planning.

Objectives and Scope: Clearly state the objectives and scope of the COVID-19 Preparedness Project.

Schedule Overview: Summarize the 12-month COVID-19 Preparedness Schedule, highlighting key milestones and deliverables.

Time Management Strategies: Explain the time management strategies used to develop the schedule and how they contribute to effective project planning and execution.

Resource Allocation: Discuss how resources were allocated to various tasks to ensure the project's success.

Risk Management: Describe the identified risks and the contingency plans put in place to address potential challenges.

Impact on Business: Analyze the impact of COVID-19 preparedness planning on the state's health agency from a business perspective. Highlight potential benefits and challenges faced during the planning and execution phases.

Lessons Learned: Reflect on any lessons learned during the project and offer recommendations for future preparedness efforts.

Conclusion: Summarize the key findings and reiterate the importance of COVID-19 preparedness planning for the state's health agency.

Step 9: Review and Submission

Review the COVID-19 Preparedness Report with the project team and make necessary revisions. Submit the report to the health commissioner or secretary of health as per the given guidelines and deadlines.

Throughout the project, ensure effective communication and collaboration among team members to foster a successful COVID-19 Preparedness Project. Keep a record of all planning and execution activities for future reference.