TONY"S PROJECT.

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Roles, Responsibilities andPerformance Criteria for a suite fit- outgovernance of PM shouldbe clearly defined

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Project Management Plan-DHA Display Suit Fit-out PROJECT MANAGEMENT PLAN DHA DISPLAY SUIT FITOUT PROJECT FREMANTLE, WA DATE: 20 MAY 2016 VERSION: 01 KMMW AUSTRALIA PTY LTD 415, GEORGE STREET 2000, NSW 0 Project Management Plan-DHA Display Suit Fit-out This project management plan is owned by KMMW Australia Pty Ltd. Any alteration; addition or diminution to the content of this document shall be authorized and approved by the Project Manager. For this project management plan to be released for the circulation and to be valid, it shall be signed by all the members of the Project Board; the Sponsor, the Managing Director and the Project Director. Peter Andrews 15/05/2016 Project Manager: Peter Andrews Date CONFIGURATIONS MANAGEMENT PLAN APPROVAL 1. Project Role Name Signature Date Approved Sponsor Francis James FJ 16 May 2016 2. Project Role Name Signature Date Approved Managing Director Chris Hemsworth CH 16 May 2016 3. Project Role Name Signature Date Approved Project Director John Anderson JA 16 May 2016 CIRCULATED TO: Role Site Manager Quantity surveyor Resource Manager Administrator Name Kathrine Mortel Malsha Dombagolle Wendy He Mallika Kansakar CONTENTS PROJECT BRIEF....................................................................................................................3 1 Project Management Plan-DHA Display Suit Fit-out ORGANIZATIONAL STRUCTURE AND PROJECT TEAM...........................................6 SCHEDULE BASELINE.........................................................................................................7 SCOPE BASELINE.................................................................................................................8 COST BASELINE......................................................................................16 APPENDIX A - SCHEDULE MAANGEMENT PLAN........................................20 APPENDIX B - SCOPE MANAGEMENT PLAN...............................................25 APPENDIX C - COST MANAGEMENT PLAN...............................................................29 APPENDIX D - RISK MANAGEMENT PLAN.................................................................33 APPENDIX E - QUALITY MANAGEMENT PLAN......................................................36 APPENDIX F - HUMAN RESOURCE MANAGEMENT PLAN.................................40 APPENDIX G - COMMUNICATIONS MANAGEMENT PLAN................................42 APPENDIX H - PROCUREMENT MANAGEMENT PLAN...........................................45 APPENDIX I - STAKEHOLDER MANAGEMENT PLAN..........................................48 APPENDIX J - CHANGE MANAGEMENT PLAN.......................................................53 APPENDIX K - CONFIGURATIONS MANAGEMENT PLAN......................................57 APPENDIX L - REQUIREMENTS MANAGEMENT PLAN.......................................60 APPENDIX M - PROCESS IMPROVEMENT PLAN...................................................64 BIBLIOGRAPHY..................................................................................................................71 PROJECT BRIEF Background DHA plans to redevelop a 4,762 meter square site that is located in 35-51 Queen Victoria Street, Fremantle in order to accommodate residential apartments and commercial suits. About two-thirds of the apartments will retained by DHA and the rest will be sold in open 2 Project Management Plan-DHA Display Suit Fit-out market. KMMW Australia Pty Ltd has been contracted by the DHA to provide a display suit fit out for these apartments and retail suits. The project consists of partially renovating an existing building and providing necessary internal and external works. Business Need and Business Benefits The KMMW Australia Pty Ltd.'s 2015 financial reports show that the company needs to successfully complete new projects in order to improve the net cash flow from operating activities. The completion of this project will bring about 5% increase in revenue by the end of the year. It will also cover the financing and investing activities of the company. This project will potentially attract more government projects in the future and it will enhance the company's reputation among the public sector clients. Objectives 1) Complete the renovation and install the proposed plan of display suite fit out in accordance with the drawings and specifications provided (by Hassell Architectural, Pyke Interior Design and compliance requirement) by or before the target date for completion. 2) Improve the company cash flow and Increase company revenue by 5% by end of the year. 3) Achieve success in terms of both project objectives and the project management endeavors of the organization. 4) Continuous improvement in project delivery through continuous learning. Scope In Scope All architectural and services works showed in the drawings including demolition, installation of new ceiling and floor works, internal finishes and fixtures along with the electrical and lighting services. The scope also includes the external finishes and landscaping work. Out Scope The areas with the indication of "no works in this area", are not subjected to the renovation works and therefore, not included in the scope of works. Any structural works are not required under the scope of works for this contract. Deliverables Documentation and site preparation completed Demolition works completed Internal features are installed External features are installed April 30, 2016 June 30, 2016 October 31, 2016 November 30, 2016 3 Project Management Plan-DHA Display Suit Fit-out Project is completed and accepted by customer December 31, 2016 Key considerations and Assumptions 1) Works need to be carried out with no disruption to the neighboring properties and to the public 2) Vehicles entering and exiting the site shall not disturb the traffic flow in the nearby roads 3) All local and national building codes and regulation requirements are met 4) Local authorities will not impose any restrictions on the regular work flow of the project Risks Risk Description An increase in material cost will affect the project cost significantly Availability of human resource is critical in the completion of project Any changes in the scope will affect project schedule and cost Any delays in schedule will affect the project completion time Level High High Moderate High Success Criteria 1) Completion of project deliverables on time, within budget and with the established performance criteria 2) Completed project is accepted and approved by the client 3) The company earns forecasted profit and recommendation from the project Key Stakeholders Name Peter Andrews Francis James Clark Kentucky Kathrine Mortel Mallika Kansakar Wendy He David Johns Mark Cage Malsha Dombagolle Tony Adam Role in the Project Project Manager Project Sponsor Client Project Leader Electrical Engineer Main Designer Interior Designer Civil Engineer Resource Leader Finance Manager 4 Project Management Plan-DHA Display Suit Fit-out Anna Lee William Hill Administration Officer External (Local Authority) 5 Project Management Plan-DHA Display Suit Fit-out ORGANIZATIONAL STRUCTURE AND PROJECT TEAM Project Board PMO General Manager QS & Contracts Department Project Manager 1 Asst. Project Manager 1 Project Manager 2 In-house Design Department Resources & Operations Department Administration Department 2 Quantity Surveyors 1 Architecht 1 Site Manager & 1 Supervisor 2 Admin Officers Quantity Surveyor Civil Engineer Staff Memeber Admin Officer DHA Project Team 6 Project Management Plan-DHA Display Suit Fit-out SCHEDULE BASELINE 7 Project Management Plan-DHA Display Suit Fit-out SCOPE BASELINE Work Breakdown Structure 1. DHA Display Suite Fit-Out 1.1 Preliminary Works 1.2 Installation of New Features 1.3 Project Closure 1.1.1 Documentation and Procurement 1.2.1 Floor, Wall, and Ceiling Finishes 1.5.1 Site Commisioning 1.1.2 Demolition 1.2.2 Electrical and Lighting 1.5.2 Documentation and Approval 1.2.3 Fixtures and Furnitures 1.2.4 External Finishes and Landscaping 8 Project Management Plan-DHA Display Suit Fit-out WBS Dictionary 2.1 Work Item 1 WBS Item: Preliminary Works WBS Item Code: 1.1 Description Assumptions & Constraints Responsible Organization Schedule Milestones Associated Schedule First major deliverable at the 1st level of the WBS. Includes paying insurance fees, bonds and getting necessary approvals. Procurement of works, demolition and site setting up are also included in this deliverable. For further details see items 1.1.1 & 1.1.2 See work packages 1.1.1 & 1.1.2 KMMW Australia Pty Ltd Demolition sub-contractor At the completion of this deliverable, the 1 st milestone, M1, is reached. M1 contains 2 work packages, which are 1.1.1 & 1.1.2. This deliverable is due by 30 June 2016. Predecessors - none 9 Project Management Plan-DHA Display Suit Fit-out Activities Resources Required Estimated Cost ($) Quality Requirements Acceptance Criteria Agreement Information Successors - Installation of new floor, wall and ceiling finishes (1.2.1) Admin Officer, Finance Manager, Demolition Team, Site Manager 127,000.00 The works need to be completed in accordance with the architectural drawings, interior design drawings, specifications, schedules and any addenda provided by the Client's consultants. The completed works shall meet the established quality requirements. See work packages 1.1.1 & 1.1.2 2.2 Work Item 2 WBS Item: Documentation and procurement WBS Item Code: 1.1.1 Description This work package includes paying the insurance fees, bonds and getting the necessary approvals from the Fremantle City Council. Assumptions & It is assumed that the Council will grant the approvals on Constraints time. Responsible KMMW Australia Pty Ltd - Administration Department, Organization Procurement Department Schedule Milestones This is the 1st WP in the work schedule and the completion is due by 29 April 2016. Associated Schedule Predecessors - none Activities Successors - demolition & site set-up (1.1.2) Resources Required Admin Officer, Finance Manager Estimated Cost ($) 62,000.00 Quality All the documentation must be done as per the organization Requirements standards and using the available templates. Procurement details shall be recorded in project files and sent to the administration department on time. Acceptance Criteria Documentation work must contain no errors and be completed on time. Agreement Finance Manager must report to the Project Manager Information regarding all matters. Allocated duration is 12 days. 2.3 Work item 3 WBS Item: Demolition and site set-up WBS Item Code: 1.1.2 Description In this work package all the necessary demolition work and removal of waste will be carried out by the appointed subcontractor. After that, site setting-up work will be done. Site Manager will be supervising the work package. 10 Project Management Plan-DHA Display Suit Fit-out Assumptions & Constraints Responsible Organization Schedule Milestones Associated Schedule Activities Resources Required The noisy demolishing works shall be only carried out within the time period in a day as agreed with the sub-contractor. Demolition sub-contractor Estimated Cost ($) Quality Requirements 65,000.00 The demolition works shall not disturb the surrounding buildings and the public. It shall not create any damage to other existing areas, which are not subject to the refurbishment work under this contract. All waste must be removed and disposed appropriately after demolition. The work must be completed according to the set quality requirements and the site has to be clean, safe and ready to proceed with the next stage of the works. Demolition sub-contractor must report to the Site Manager about the progress and any issue in case any occur. Allocated duration is 22 days. Acceptance Criteria Agreement Information Due by 30 June 2016 Predecessors - building Licence fees and approval (1.1.1) Successors - demolition (1.2) Demolition Team, Site Manager 2.4 Work Item 4 WBS Item: Installation of New Features WBS Item Code: 1.2 Description Assumptions & Constraints Responsible Organization Schedule Milestones Associated Schedule Activities Resources Required Estimated Cost ($) Quality Requirements Acceptance Criteria This is the 2nd major deliverable of this project and contains 4 work packages. These work packages include the installation of all the proposed internal and external features. At the completion of this deliverable the 2nd milestone, M2, will be reached. See work packages 1.2.1, 1.2.2, 1.2.3, 1.2.4 KMMW Australia Pty Ltd Completion of this deliverable denotes the Due by 29 November 2016 Predecessors - demolition & site set-up (1.1..2) Successors - building commissioning (1.3.1) Site Manager, Site Supervisor, Team Leaders, Labor Teams 280,000.00 The works need to be completed in accordance with the architectural drawings, interior design drawings, specifications, schedules and any addenda provided by the Client's consultants. The completed works shall meet the established quality requirements. 11 Project Management Plan-DHA Display Suit Fit-out Agreement Information See work packages 1.2.1, 1.2.2, 1.2.3, 1.2.4 2.5 Work Item 5 WBS Item: Installation of new floor, wall and ceiling finishes WBS Item Code: 1.2.1 Description This work package consists of installing all the new floor, wall and ceiling finishes to the existing structure. The 3 types of finishing works will be done by 3 specialized teams of labors provided from the man power department. The relevant team leaders will be supervising the works. Assumptions & None Constraints Responsible KMMW Australia Pty Ltd Organization Schedule Milestones Due by 31 August 2016 Associated Schedule Predecessors - demolition & site set-up (1.1.2) Activities Successors - Electrical and lighting works (1.2.2) Resources Required Site Manager, Site Supervisor, Team Leaders, Labor Teams Estimated Cost ($) 110,000.00 Quality The works need to be completed in accordance with the Requirements architectural drawings, interior design drawings, specifications, schedules and any addenda provided by the Client's consultants. Acceptance Criteria The completed works shall meet the established quality requirements and shall be approved by the Architect and the Interior Designer. Agreement The Site supervisor must report the progress, any issues that Information may occur to the Site Manager. Allocated duration is 22 days. 2.6 Work Item 6 WBS Item: Electrical and lighting works WBS Item Code: 1.2.2 Description This work package involves the installation of new electrical and lighting systems as specified in the architectural drawings and the specification documents. Assumptions & It is assumed that the details provided in the contract Constraints documents are accurate and adequate for the purpose of execution of this work package. Responsible KMMW Australia Pty Ltd Organization Schedule Milestones Due by 30 September 2016 Associated Schedule Predecessors - Installation of new floor, wall and ceiling Activities finishes (1.2.1) Successors - Installing new fixtures and furniture (1.2.3) Resources Required Site Manager, Electrical Engineer, Team Leaders, Labor 12 Project Management Plan-DHA Display Suit Fit-out Estimated Cost ($) Quality Requirements Acceptance Criteria Agreement Information Team 50,000.00 The works need to be completed in accordance with the architectural drawings, interior design drawings, specifications, schedules and any addenda provided by the Client's consultants. The completed works shall meet the established quality requirements and shall be approved by the Architect and the Interior Designer. The Site supervisor must report the progress, any issues that may occur to the Site Manager or Electrical Engineer. Allocated duration is 22 days. 2.7 Work Item 7 WBS Item: Installing new fixtures and furniture WBS Item Code: 1.2.3 Description Installation of new furniture, fixtures, doors and windows will be done in this work package. A consultant from the Pyke Interior Designers will be visiting the site in order to monitor the quality and the compliance of the works. Site Supervisor will be inspecting the works on behalf of the KMMW Australia Pty Ltd. Assumptions & It is assumed that all the fixtures and furniture given in Constraints specification documents are readily available in the market in correct dimensions and types and required brands. Responsible KMMW Australia Pty Ltd Organization Schedule Milestones Due by 28 October 2016 Associated Schedule Predecessors - Electrical and lighting works (1.2.2) Activities Successors - External finishes and landscaping (1.2.4) Resources Required Site Supervisor, Team Leader, Labor Team Estimated Cost ($) 65,000.00 Quality The works need to be completed in accordance with the Requirements architectural drawings, interior design drawings, specifications, schedules and any addenda provided by the Client's consultants. Acceptance Criteria The completed works shall meet the established quality requirements and shall be approved by the Interior Designer. Agreement The Site supervisor must report the progress, any issues that Information may occur to the Site Manager. Allocated duration is 20 days. The consultant from Pyke Interior Design, who will be visiting the site have the right to monitor the work performance and give necessary instructions. 2.8 Work Item 8 WBS Item: External finishes and landscaping work 13 Project Management Plan-DHA Display Suit Fit-out WBS Item Code: 1.2.4 Description Painting works to the building facade and planters and landscaping work will be included in this work package. Assumptions & It is assumed that the given plant species will be available in Constraints required quantitates and sizes. Responsible KMMW Australia Pty Ltd Organization Schedule Milestones Due by 29 November 2016 Associated Schedule Predecessors - Installing new fixtures and furniture (1.2.3) Activities Successors - Building commissioning (1.3.1) Resources Required Landscape Architect, Site Supervisor, Labor Team Estimated Cost ($) 55,000.00 Quality The works need to be completed in accordance with the Requirements architectural drawings, specifications, schedules and any addenda provided by the Client's consultants. Acceptance Criteria The completed works shall meet the established quality requirements and shall be approved by the Architect and the Landscape Architect. Agreement The Site supervisor must report the progress, any issues that Information may occur to the Site Manager. Allocated duration is 22 days. 2.9 Work Item 9 WBS Item: Project Closure WBS Item Code: 1.3 Description Assumptions & Constraints Responsible Organization Schedule Milestones Associated Schedule Activities Resources Required Estimated Cost ($) Quality Requirements Acceptance Criteria This is the 3rd and the last major task of this project. Completion of this task indicates reaching the milestone M3 as well as the project completion. Building commissioning and documentation and approval are the work packages included in this stage of the project. See work packages 1.3.1 & 1.3.2 KMMW Australia Pty Ltd Defense Housing Australia Due by 30 December 2016 Predecessors - External finishes and landscaping work (1.2.4) Successors - none Building Commissioning Team Project Manager, Quantity Surveyor DHA Representative Direct costs - 20,000.00 Building commissioning shall be done by a certified commissioning company. All the documents necessary for project closing shall be finalized on time and sent to the Client. The commissioning team will approve the quality of the 14 Project Management Plan-DHA Display Suit Fit-out Agreement Information building. The Client will approve the documents and make the final payments. See work packages 1.3.1 & 1.3.2 2.10 Work Item 10 WBS Item: Building commissioning WBS Item Code: 1.3.1 Description Building commissioning will be performed by a specialized team from QualityBuilds Pty Ltd. At the end of this work package, if the works are done according to the specifications and standards established by the Client, a quality approval certificate for the building will be issued. Assumptions & None Constraints Responsible QualityBuilds Pty Ltd Organization Schedule Milestones Due by 02 December 2016 Associated Schedule Predecessors - External finishes and landscaping work Activities (1.2.4) Successors - Documentation and approval by the Client (1.3.2) Resources Required Building Commissioning Team Site Supervisor Estimated Cost ($) 20,000.00 Quality Building commissioning shall be done by a certified Requirements commissioning company. Acceptance Criteria The commissioning team will approve the quality of the building. Agreement The Site Manager must report the Project Manager. Allocated Information duration is 3 days. A copy of the building commission certificate shall be sent to the DHA office. 2.11 Work Item 11 WBS Item: Documentation and approval by the Client 15 Project Management Plan-DHA Display Suit Fit-out WBS Item Code: 1.3.2 Description This is the final work package required to complete the project. At this stage the project manager (or other delegated persons) has to prepare all the documents necessary for closing the project. Once the documentation is completed the Client will have to approve them. Then the Contract will be closed and the building will be handed over to the Client. Assumptions & It is assumed that: the Client will approve and accept the Constraints completed works and; the Client will make the stage payments as per the Conditions of Contract. Responsible KMMW Australia Pty Ltd Organization Defense Housing Australia Schedule Milestones Due by 30 December 2016 Associated Schedule Predecessors - Building commissioning (1.3.1) Activities Successors - none Resources Required Project Manager, Admin Officer DHA Representative Estimated Cost ($) This work package does not incur any direct costs, but it has overhead costs associated with it. These overheads are included in the total overhead costs of the project and allowed for in the cost baseline. Quality All the documents necessary for project closing (including Requirements the commissioning certificate) shall be finalized on time and sent to the Client. Acceptance Criteria The Client will approve the documents and make the final payments. Then the building will be handed over to the client. Agreement The Project Team must report to the Project Manager. The Information Project Manager must report to the Project Board and the Client. Allocated duration is 20 days. 16 Project Management Plan-DHA Display Suit Fit-out COST BASELINE 17 TASK PV MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Project Management Plan-DHA Display Suit Fit-out Arrange building licence & seek approval Pay bonds & fees 5,000.00 5,000 57,000.00 57,000 Procurement Overhead Site set-up 15,000.00 Demolition works 25,000.00 Disposal of all waste 25,000.00 Floor & ceiling works 75,000.00 Electrical & lighting works Wall finishes 50,000.00 Fixing furniture and fixtures External finishes 65,000.00 25,000.00 25,000 Landscaping 30,000.00 30,000 Building recommissioning Documentation & endorsement Client approval & handover Overheads 20,000.00 Contingencies 42,700.00 25,000 25,000 75,000 50,000 35,000.00 35,000 65,000 20,000 Overhead Overhead 85,400.00 Monthly Total PV Cumulative PV 15,000 555,100.00 8,540 8,540 8,540 8,540 8,540 8,540 8,540 8,540 8,540 8,540 42,700 18 70,540 23,540 33,540 33,540 83,540 58,540 43,540 73,540 63,540 71,240 70,540 94,080 127,620 161,160 244,700 303,240 346,780 420,320 483,860 555,100 Project Management Plan-DHA Display Suit Fit-out See Cost Management Plan for funding requirements and details 19 Project Management Plan-DHA Display Suit Fit-out APPENDIX A - SCHEDULE MANAGEMENT PLAN This is a project management document owned by KMMW Australia Pty Ltd. Any alteration; addition or diminution to the content of this document shall be authorized and approved by the Project Manager. For this schedule management plan to be released for the circulation and to be valid, it shall be signed by all the members of the Project Board; the Sponsor, the Project Manager and the Project Leader. Peter Andrews 15/04/2016 Project Manager Date SCHEDULE MANAGEMENTPLAN APPROVAL 1. Project Role Name Signature Date Approved Sponsor Francis James FJ 15 April 2016 2. Project Role Name Signature Date Approved Managing Director Chris Hemsworth CH 15 April 2016 3. Project Role Name Signature Date Approved General Manager John Anderson JA 16 April 2016 CIRCULATED TO: Role Site Manager Quantity surveyor Resource Manager Administrator Name Kathrine Mortel Malsha Dombagolle Wendy He Mallika Kansakar 1.0 INTRODUCTION This Schedule Management Plan mainly aims to set a standardized process for DHA Display Suite Fit-out to reformulate project scheduling plans and arrange the implementation of 20 Project Management Plan-DHA Display Suit Fit-out schedule management. The DHA display suite project will starts from 1 st march 2016, and finishes on 31st December 2016. 2.0 SCHEDULE MANAGEMENT APPORACH 2.1 Units of measure. Item Peak Output Level Units per PersonCost Per UnitCost per Activity Revenue per Employee- Unit of Measurement 50-300 SLC/month (2-15 SLOC/day) AU/hr. cost performance index (CPI) -AU/MH FTE (full time employee equivalent) 2.2 Level of Accuracy Given the necessity of the level of particulars and precision at this stage, a bottom-up estimation method has been utilized to establish the project budget. The acceptable variance tolerance has been set to +/- 10% of the entire schedule. A contingency sum of 10% has been attached to the overall cost of the project. 2.3 Organizational Procedures Links The scheduling scope of DHA Display Suite Fit-out reconstruction project will be established in accordance with the definition of requests, Project Charter as well as the WBS and its Dictionary for projects. The team must cooperate closely to define the exact task items, list and estimate all details about the whole work in the WBS. Besides, all project tasks must be in the right order while maintaining task dependency and all the necessary resources must be qualified as the standards of WBS Dictionary so as to establish a proper schedule for the project. 2.4 Control Thresholds It is the project manager's responsibility to set action thresholds with the help of activity sensitivity information with the aim to lay his or her emphasis on the project's most hazardous part. According to a predefined action threshold, much emphasis needs to be laid on the portion of project activities which administrates the intensity of the control. As a result, it is of much importance to have a good command of the knowledge of activity sensitivity information so as to attract the attention from the project manager. In addition, the subset of the project activities could exert great influence on the general project performance and goals both in time and cost. 21 Project Management Plan-DHA Display Suit Fit-out When \"sensitivity measure