Trip Report Scenario

Assume you are a member of the student union here at UFV. Last week, you were sent to Vancouver Island for two days to interview the Student Union presidents at the University of Victoria and Vancouver Island University. Your goal was to find out if they are interested in a joint, international student conference next year.

You left for your trip early on Monday morning because your first appointment, at the University of Victoria, was on Monday at 3:30 pm. Unfortunately, the 7am ferry had broken down that morning and ferry traffic was extremely backed up. You ended up missing the ferry you wanted to catch and were too late getting into Victoria to make your appointment with the student union president, Jenny Simpson. She was not available for another appointment time during the days of your trip, so you had to book a telephone interview with her for the day of your return.

The good news is that the telephone interview with Ms. Simpson was successful and she agreed that her student union would like to participate in the conference. They would like to arrange a further meeting to discuss fundraising, advertising, and other conference details.

Tuesday morning, you headed off to Nanaimo and met with Malaspina University Colleges entire student union and presented your idea. They seemed a little more resistant to being included in the conference. They were concerned that the larger institution, the University of Victoria, would steal the show. Their concerns were reflected in the suggestions they asked you to carry to your student association:

the conference should be held on neutral ground so no one institution would be favoured over another

each institution should choose one major topic and be responsible for running all the seminars and talks on that topic

the keynote speaker should be agreed upon by all institutions and should be someone from an international college or university

You returned home Tuesday afternoon (without incident, thankfully). Now you have to write up your trip report and present it to the student union at UFV. Your expenses will go onto a separate sheet attached to the trip report.

Please add any details that would be consistent with the facts presented here. You do not need to attach the expenses sheet to this report.