Unit 6 DB: Role of Internal Controls within an AIS System

Unit 6 DB: Role of Internal Controls within an AIS System

Assume that u work in the AIS department of a bike manufacturing company. ur job is to ensure that all computer systems are functioning properly, including the timely processing of data, consistent daily backups, secure site monitoring, and reliable IT access controls. You recently discover that a few AIS security issues have occurred. First, the receivables department manager is upset that several customers are claiming they paid but there is no record of payment within the system. Second, u discover that a few of the employees who work offsite have been logging into the main system via unsecure locations and hot spots. In addition to these issues, ur boss reveals that over 10 pallets of highly-valued inventory are listed in the system as ready for sale, but they are not physically in the warehouse.

Pick one of these issues and discuss how u would tackle it using more refined AIS controls and methods. Are there ways to become more proactive and eliminate future internal control weaknesses? Further, how would cross-training employees and outsourcing some of the functions impact the current situation at the company? Taking it a step further, what internal control matters have you experienced in ur own past/current employment and how were those issues remedied if at all? Explain.