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The Company Secretary of Elland Hughes Advertising has been asked to prepare a report on the introduction of a flexitime system. Below are four documents that you should read and understand, before proceeding to 15.f. Document 1 Memo to the Company Secretary MEMO To: Company Secretary From: 1. Peters Subject: Flexitime The board have recently been considering the introduction of a flexitime system. Please prepare a report on the feasibility of introducing this system. The report should cover: Staff attitude towards flexitime. 2 Benefits to the company of flexitime - 3 Financial implications 4 Disadvantages (if any) 5 Conclusions and recommendations, We envisage that the new times might be from 0700 10 2100, and that staff could have a day off in the week in lieu of Saturday if they prefer Please let me have the report and your findings by March 18. Document 2 Staff Questionnaire 21% Results of Staff Questionnaire 1 Are you in favour of the introduction 6 If the office was open six days a of a flexitime system? week, which day would you choose YES 87% to have free in addition to Sunday? NO 4% Monday 16% DON'T KNOW 9% Tuesday 7% Wednesday 23% 2 Would you prefer to have a day off in Thursday the week instead of Saturday? YES Friday 19% 76% Saturday 21% NO 11% DONT KNOW 13% 7 What would be the main advantage of a free day during the week for you? 3. Which facilities do you find most crowded? 34% Being with partner PHOTOCOPIER 35% Shopping 23% Making other appointments 25% FAX 24% Other 17% CANTEEN PHONE 15% 8 In what way would the company TOILET 3% benefit most from a flexitime system? OTHER 2% Overseas clients would find it easier to contact us 34% 4 What is your average journey time to Clients could contact us on work during the rush-hour? Saturday 26% LESS THAN HOUR: 12% Staff would not be tired after V2 HOUR TO I HOUR 48% the rush-hour 24% 1 HOUR TO 1% HOURS 29% Security would be improved 12% MORE THAN 17 HOURS: 11% Other 4% 5 If flexitime were introduced, which 9 Would you be in favour of the hours would you prefer? introduction of a clocking-in system? 7 to 3 18%. 26% 8 to 4 21% 48% 9 to 5 16% DONT KNOW 26% 10 to 6 20% 10 Would you be in favour of a one- 11 to 7 10% year trial period? 12 to 8 10% YES 76% 1 pm to 9 5% NO 14% DONT KNOW 10% YES NO Document 3 Memo from the Accounts Department MEMO To: Company Secretary From: Chiel Accountant Subject: Flexitime Your asked us to examine the financial implications of the Nexitime system. and our conclusions are as follows: Overheads will increase because of the need for extra heating and lighting. This will increase the bill by approximately 7, but this may be offset by slightly lower insurance premiums because of the increased security of having staff on the premises longer 'There may also be a reduction in photocopying costs if we do not need to use outside agencies so much All these costs are relatively small Wages will not increase as long as staff who work on Saturdays do not require the overtime rate, which is the standard wage plus 50" The clocking in system will cost approximately 1549 + VAT. This is a fixed cost and can be offset against tax A more detailed 'Costing Sheet Estimate' is attached. Document 4 Extract from a letter to a friend and they're thinking of bringing in a new flex/time system, which would be marvellous for most of us, I mean, I hate shopping on Saturdays, don't you? I think I'll have Wednesdays off, because that's when John's free, so we'll be able to spend much more time together, And best of all, I'll be able to get in the morning and not face that awful rush-hourl What could be better? Lots of the other girls feel the same, and I'm sure we'll all work better in the end. Anyway, did / tell you about ... The Company Secretary of Elland Hughes Advertising has been asked to prepare a report on the introduction of a flexitime system. Below are four documents that you should read and understand, before proceeding to 15.f. Document 1 Memo to the Company Secretary MEMO To: Company Secretary From: 1. Peters Subject: Flexitime The board have recently been considering the introduction of a flexitime system. Please prepare a report on the feasibility of introducing this system. The report should cover: Staff attitude towards flexitime. 2 Benefits to the company of flexitime - 3 Financial implications 4 Disadvantages (if any) 5 Conclusions and recommendations, We envisage that the new times might be from 0700 10 2100, and that staff could have a day off in the week in lieu of Saturday if they prefer Please let me have the report and your findings by March 18. Document 2 Staff Questionnaire 21% Results of Staff Questionnaire 1 Are you in favour of the introduction 6 If the office was open six days a of a flexitime system? week, which day would you choose YES 87% to have free in addition to Sunday? NO 4% Monday 16% DON'T KNOW 9% Tuesday 7% Wednesday 23% 2 Would you prefer to have a day off in Thursday the week instead of Saturday? YES Friday 19% 76% Saturday 21% NO 11% DONT KNOW 13% 7 What would be the main advantage of a free day during the week for you? 3. Which facilities do you find most crowded? 34% Being with partner PHOTOCOPIER 35% Shopping 23% Making other appointments 25% FAX 24% Other 17% CANTEEN PHONE 15% 8 In what way would the company TOILET 3% benefit most from a flexitime system? OTHER 2% Overseas clients would find it easier to contact us 34% 4 What is your average journey time to Clients could contact us on work during the rush-hour? Saturday 26% LESS THAN HOUR: 12% Staff would not be tired after V2 HOUR TO I HOUR 48% the rush-hour 24% 1 HOUR TO 1% HOURS 29% Security would be improved 12% MORE THAN 17 HOURS: 11% Other 4% 5 If flexitime were introduced, which 9 Would you be in favour of the hours would you prefer? introduction of a clocking-in system? 7 to 3 18%. 26% 8 to 4 21% 48% 9 to 5 16% DONT KNOW 26% 10 to 6 20% 10 Would you be in favour of a one- 11 to 7 10% year trial period? 12 to 8 10% YES 76% 1 pm to 9 5% NO 14% DONT KNOW 10% YES NO Document 3 Memo from the Accounts Department MEMO To: Company Secretary From: Chiel Accountant Subject: Flexitime Your asked us to examine the financial implications of the Nexitime system. and our conclusions are as follows: Overheads will increase because of the need for extra heating and lighting. This will increase the bill by approximately 7, but this may be offset by slightly lower insurance premiums because of the increased security of having staff on the premises longer 'There may also be a reduction in photocopying costs if we do not need to use outside agencies so much All these costs are relatively small Wages will not increase as long as staff who work on Saturdays do not require the overtime rate, which is the standard wage plus 50" The clocking in system will cost approximately 1549 + VAT. This is a fixed cost and can be offset against tax A more detailed 'Costing Sheet Estimate' is attached. Document 4 Extract from a letter to a friend and they're thinking of bringing in a new flex/time system, which would be marvellous for most of us, I mean, I hate shopping on Saturdays, don't you? I think I'll have Wednesdays off, because that's when John's free, so we'll be able to spend much more time together, And best of all, I'll be able to get in the morning and not face that awful rush-hourl What could be better? Lots of the other girls feel the same, and I'm sure we'll all work better in the end. Anyway, did / tell you about