Write the letter to vendor who wants to sell his property through your real estate agency. Draft a letter to the vendor detailing the communication plan you have agreed with vendor? Your letter should cover the communication and information - when you will contact them and with what information. your letter and advise the vendor of your communication plan, reports each Monday, phone calls after each open etc. Answer should cover below details as well. Document the Communication Plan After listing the property it is good risk management to write to the vendor confirming the main relevant details of the listing and well as putting in writing how the agency will report to the vendor and how frequently during the marketing of the property, right up to the point of sale. This ensures that the chances of misunderstanding leading to problems during the sale process are greatly reduced. It also allows to vendor to seek clarification if they have misunderstood any said during the appraisal and listing processes.