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You are a Project Coordinator at Centennial College You report to Sandy Sun, who is the Project Manager (PM) You are presenting (synchronously) the Project

You are a Project Coordinator at Centennial College

You report to Sandy Sun, who is the Project Manager (PM)

You are presenting (synchronously) the Project Charter to the new CEO at Centennial College. The new CEO is Elizabeth Carson, who does not have a background in Project Management.

Elizabeth Carson is the sponsor and has not yet approved the project

Your project has a budget of $25,000 CAD

Your project schedule is 2 months

The project is to create one end of semester party for all Winter 2023 Project Management 1st semester students (~250 students)

Depending on your scope, you can choose any type of celebration You do not need to be an expert in party planning

On the following pages is a Project Charter Template, Stakeholder Register Template, Requirements Traceability Matrix Template

Do not split tables into two pages.

Templates are starting points for you to make a document that will work for your projects.

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Goal/Purpose Statement Goal Statement Provide a concise summary of goals for the project. This section describes the business opportunity that the project is intended to create or exploit. There might be a specific final deliverable or goal to call out. Incorporate a summary of the business case that explains why the organization wants to undertake the project. Delete boxes such as these. The text for your Charter should not be in these boxes. [insert text here] Objectives and Deliverables Objectives are clear statements to achieve goals. Ensure objectives are Specific Measurable Achievable Results-focused and Time-bound (SMART). Add or remove rows to customize to the needs of your project.Specific Objectives Deliverables List objectives that will signify the List Deliverables associated with these achievement of the goal when finished. Objectives [insert text here] [insert text here]Scope The project scope defines the range of the proposed products and services the project will deliver. The scope might be subdivided into the scope of the initial product release and planned growth strategies for subsequent releases. It's also important to define what the project will not include, so describe limitations and exclusions, such as product features or characteristics that a stakeholder might anticipate, but which are not planned to be included in the project. In-Scope List items to be considered within the scope of this project (Deliverables-Nouns) [insert text here] Out of Scope List any items which are not to be within the scope of this project. This does not mean the items will not be done. These items may be done in another project. [insert text here] Cost and Schedule Create a table listing the main Deliverables and associated cost and schedule [insert table here]Project Team Team Role(s) on Project Required Involvement Member Estimated Duration % of dedicated time to project Name Project Manager Add rows as neededStakeholder Register Stakeholders are individuals, groups, or organizations that are actively involved in a project, are affected by its outcome (both positively or negatively) or can influence its outcome. Name Position Internal/External Project Role Contact Info Insert Rows as neededStakeholder Name Engagement level Potential Management Strategies (Unaware, resistant, Neutral, Supportive, Leading) Insert Rows as needed [do not split a table into two pages) Requirement Traceability Matrix Req ID# Description Category Source Priority (MOSCOW) Insert Rows as needed (do not split a table into two pages)Approvals Indicate the status of the charter following submission for approval. List the names and positions of the individuals who must approve the charter, particularly the project sponsor. Identify the decision-making body that will approve/reject the project. The Project Charter sets a clear direction for the project and specifies assumptions made and constraints that the project must operate within. Once approved the charter is signed forming the basis for future project decisions and cannot be modified. Prepared by: Signature Date Approved by: Signature Date Approved by: Signature Date

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