You are required to locate one (1) workplace Policy and Procedure that relates to WHS in a workplace. The Policy and Procedure can be a WHS area of your choice (for example, Manual Handling, Infection Control, Evacuation, Sun care, Work related travel with clients etc.)

1. Please note: some workplaces may have a combined Policy and Procedure document, other workplaces may have these as separate documents.
2. Please ensure that your document include BOTH a Policy AND a Procedure:
3. Please ensure that your document include BOTH a Policy AND a Procedure:

• WHS record keeping (not general records such as privacy and confidentiality of service users) and
• Your WHS area of choice
• Below, detailed instructions of the information you need to include in your Policy is listed below

POLICY NUMBER: 001/2021

PURPOSE:

Outline the purpose of this policy

• Why does this policy exist? e.g. Legislation, Industry Standards, protect information etc
• What records does it relate to?
• The organisations commitment to protecting client privacy and personal information.
• WHAT information (type) is collected
• WHY the organisation needs to collect personal client information.

ROLES/RESPONSIBILITIES

Explains who Policy covers and their roles/responsibilities.

Chief Executive Officer or Compliance Officer

(e.g. Ensure systems in organisation protect information)

Managers

(e.g. Ensure employees are aware of record keeping responsibilities & Policy)

All employees, including volunteers

(e.g. Capture & secure records, Comply with Policy)

PROCEDURES:

• How can organisation collect information e.g. from person directly/ referral, individual consent?
• Security and Protection of records (e.g. How the organisation stores securely from unauthorised access, both electronically and paper-based).
• Disclosure of personal information e.g. Referral, informed consent, health situation exists
• When records disposed/destroyed
• And whether this information will be released (disclosed) to any other 3rd party (and in what circumstances).
• Access to records
• Client access to records e.g. with Freedom of Information Act 1992
• Employee access (e.g. Can all employees access or only some)

REVIEW:

Endorsed by Management Committee(insert date)

Review Date(insert date)

REFERENCES to RELATED DOCUMENTS

List here, any organisation documents or legislation that applies to this Policy?