You are the Chief Information Officer for Premier College. Recently, your college has received a notice

from the Department of Education about an investigation of your college based on the state-specific

testing and compliance procedures. The Department of Education has sent a Litigation Hold Notice

wherein they have asked all college staff and administrators of the college to preserve all relevant

documents, records, data, contracts (regardless of its location or medium), and correspondence notes.

To understand the litigation hold notice received from the Department of Education, refer to the

documents entitled "Project Litigation Hold Notice" and "Project Appendix A". As a reminder, this Litigation

Hold preservation obligation supersedes any existing statutory or regulatory document retention period or

destructive schedule. The determination of what information may be potentially relevant is based upon

content and substance and generally does not depend on the type of medium in which the information

exists.

The information requested may exist in various forms, including paper records, handwritten notes,

telephone log entries, e-mail, and other electronic communications (including voicemail), word processing

documents (including drafts, spreadsheets, databases, and calendars), telephone logs, electronic

address books, smartphones, Internet usage files, systems manuals, and network access information in

their original format.

All electronically stored information (ESI) should be preserved in its originally created, or "native" format,

along with related metadata. Relevant backup tapes and all indexes for those tapes should also be

preserved. Reasonably accessible information must also be preserved, because such sources will need

to be identified under compelling circumstances, and may need to be produced. If you have any doubts

as to whether specific information is responsive, err on the side of preserving that information.

Tasks

After receiving the Litigation Hold Notice, your next task is to do the following:

1. Document retention policy for your College that complies with all state and Federal

regulations.

2. Litigation Hold Notice similar to the one provided to you in the Project Litigation Hold

Notice handout.

3. Checklist of procedures that must be followed in order to comply with the Litigation Hold

Notice.

4. Summary of all your findings.