You are the project manager of a construction project. You are inviting requests for proposal from eligible
Question:
You are the project manager of a construction project. You are inviting requests for proposal from eligible vendors. While going over the list of vendors, you realize that one of the names in the list is a good friend of yours. You know he is excellent at what he does and will be the perfect match for your project. What should you do next
a. | Award him the contract since you know he is a perfect match for your project | |
b. | Disassociate from the bidding process and inform your manager | |
c. | Give him some inputs off-the-record on how your organization awards contracts | |
d. | Do not contact your friend and continue with the procurement process |
McDonalds has decided to automate and renovate 200 of their outlets across Ontario, with a budget of approximately CAD 100 million. For this project, they will be seeking designs and / or products and / or services from qualified suppliers and vendors who may visit a sample of the restaurants to ascertain the appropriate solution to provide. As part of this project, they have decided to divide their procurement into the following lots and invite all possible suppliers and vendors. A vendor / supplier may participate in any number of Lots based on the procurement criteria and their experience:
- Lot-1. Interior works and decoration.
- Lot-2. Furniture and fixtures.
- Lot-3. Computer Hardware.
- Lot-4. Network Infrastructure.
- Lot-5. Application Software
But one of the executives working in the procurement department has suggested that it is better to
a. | Publish an RFI to short list the vendors / suppliers and then going directly into technical and financial negotiations, following it with a Contract, thereby to prevent wasting time on a cumbersome and time-consuming procurement process | |
b. | Publish an RFI to short list the vendors / suppliers and then follow it with an RFP to those shortlisted vendors / suppliers | |
c. | Publish an RFI to short list the vendors / suppliers and then going directly into technical and financial negotiations, following it with a Purchase Order, thereby to prevent wasting time on a cumbersome and time-consuming procurement process | |
d. | Publish an RFI to short list the vendors / suppliers and then follow it with an RFQ to those shortlisted vendors / suppliers |