You have been asked by the project manager to organise a 1 hour risk status meeting. They have given you a list of participants to invite. They will not be attending the meeting, but they have asked you to run the meeting. The key components of the meeting are:

Review of risk register to:

- check status of risks currently being actioned

- identify if there are any new risks

- identify if any risks need to have their priority changed

- assign action items

- schedule next meeting

Question 1: Based on the scenario, develop an agenda according to the meeting purpose

Question 2: Write an explanation based on the following questions:

Will you include any additional paper with the agenda? If so, explain what it is.

Who will you send the agenda to?

How will you send it?

Question 3: In planning for the meeting and thinking about the participants that will be attending, what arrangements do you need to organise and are there any specific requirements for the participants?

Question 4: Describe, according to organisational procedures, the steps you will follow to contact participants and confirm their attendance.

Question 5: Explain how you will provide meeting papers to participants and when this will be done

Question 6: Explain 3 responsibilities of the chairperson in managing meetings

Question 7: Explain 4 key features of group dynamics and how this can influence the way a meeting is run.