You should have the system requirements document ready at least two days before the presentation, which is scheduled for Friday in the main conference room at 10 a.m. The audience will include the Executive Committee, a mixed group of users, and some of the IT staff.

When you prepare the system requirements document, remember to use separate sections for each major topic and include any charts, graphs, or other helpful visual information. Be sure to spell check and carefully proofread everything!

Your main objective, both in the document and the presentation, is to provide an overview of the TIMS system, including costs and benefits, with an explanation of the various cost-and-benefit types and categories. Be sure to include the following topics:

• An economic feasibility analysis, using payback analysis, ROI, and net present value (you should assume a discount rate of 10 percent)
• An initial ERD
• A data and process model, including a context diagram and diagram 0
• You can include an object model, including use case diagrams for major business functions, but this is optional
• A brief explanation of the various alternatives that should be investigated if development continues, including in-house development and any other possible strategies

Your oral presentation should be clear, easy to follow, and interesting. Here are some tips:

• Use suitable visual aids. Also consider using presentation software, such as PowerPoint. Try to come up with a clean, professional design without gimmicks or fancy techniques. Your audience at SCR wont be impressed by all that just stick to solid, basic design.
• Distribute handouts before, during, or after the presentation, whatever you think will help. Bullet outlines are fine, but dont distribute handouts that will distract your audience.
• Keep your presentation to 30 minutes, including 5 minutes for questions.

I know theres a lot to do, but I have confidence in you and the rest of the team. Let me know if you have questions or need additional resources. Good luck

Jesse Baker

Follow Jesses e-mail instructions about calculating payback, ROI, and NPV for the TIMS system.