Your homework is to complete a Site Selection. Imagine you are planning an event and visit a location near you that could be used to host a wedding, meeting, or other event. Using Appen dix 3 on page 457 of the text as your guide, write an overview addressing the following areas. As a guide, the homework will be three to four pages in length and include the following 14 sections. Event Description - This is where you communicate your event details including attendance, theme, date, time, and a 23 sentence overview of the event. Location Surrounding Vicinity Accessibility Property Description Property Amenities Function Space Catering Kitchens Equipment Guest Rooms Services Personnel Policies Risk Management Appendix 3: Sample Site Inspection Checklist This sample Site Inspection Checklist focuses primarily on hotel properties and should be cus tomized to include the selection criteria and specifications important to the particular event to be held and the type of venue under consideration. Site Inspection Conducted By:________________________ Date:____________ Venue Name:_____________________________________________________ Address:_________________________________________________________ Contact Person:___________________________________________________ Main Telephone:_______________ Direct Line:__________________________ Fax:__________________________ Tollfree Reservations:________________ Email:_______________________ Web URL:__________________________ Property Location Major Transportation Ports (Air, Rail, Water, etc.) Airport, Station, Pier Condition Distance and Travel Time to Airport, Station, Pier Distance to Area Attractions Ground Transportation Options and Costs Complimentary Hotel Shuttle Service, Hours of Operation, Schedule Car Rental and Return Convenience Assets: Liabilities: Surrounding Vicinity Adjacent Hotels Appearance Attractions Recreation Options Restaurants Safety Shopping Assets: Liabilities: Accessibility Access to Public Transportation Traffic Concerns/Considerations Parking Facilities; Private, Public, Covered, Open, Gated, Security Patrolled, Number of Spa ces Available Parking Services and Fees; Selfpark, Valet Loading Docks; Truck Clearance, Maximum Truck Size and Height Limits, Charges/Fees Freight Elevators; Number, Dimensions, Weight Limits, Proximity and Route to Function Space Assets: Liabilities: Property Description Access to Function Rooms (Stairs, Escalators, Elevators) Condition and Cleanliness Congestion Dcor and Furnishings Disability Access Legislation Compliance Elevators; Number, Capacity, Speed Entrances Environment; Welllighted, Freshsmelling, Acceptable Noise Levels Grounds Hallways Lobby Areas Public Telephones; Number and Locations (Cell Phone Coverage) Public Toilets; Locations, Dcor, Maintenance Registration/Front Desk Areas Service Passages Signage Storage Areas; Secured, Luggage Capacity/Control Assets: Liabilities: Property Amenities Bars/Lounges; Hours of Service, Capacities Business Center; Hours of Service and Price List Concierge; Hours of Service Gift Shop; Hours of Service Golf/Tennis Onproperty; Hours of Service and Price List Health Club/Fitness Center; Hours of Service and Price List Pool; Indoor/Outdoor, Hours of Service Portage Fees Restaurant Outlets; Hours of Service, Capacities, Selection, Price Range Room Service; Hours of Service Spa Services; Hours of Service and Price List WiFiAccess Assets: Liabilities: Function Space (Create an inspection checklist for each function room.) Fire Marshal-Approved Capacities Number of Rooms Available Rental Rates Acoustics; Air Walls, Soundproofing, Internal/External Noise Ceiling Height Computer Hookups/WiFiAccess Condition and Cleanliness Dcor Dimensions Distractions Doorways; Dimensions, Number, Egress to Electrical Outlets/Hookups, Capacities Flooring/Carpeting Floor Load Limits Intercom System/Public Announcement System Temperature Controls; Inroom Lighting and Controls; Inroom, Dimmers Obstructions Prefunction Areas Proximity to Toilets Security Features Smoke Detector Sprinkler System Windows; Capable of Blackout Covering for Projection Assets: Liabilities: Catering Food and Beverage Selection, Presentation, Prices, Sample Menus Food and Beverage Variety, Creativity, Willingness to Divert from Menus Gratuity Percentage Liquor Laws Service Charges; Typical Ratio Between Guests and Service Staff Serviceware and Equipment Rental Costs Decorations Available and Costs Guarantees Needed by: Overset Guarantee by ____% Outside Caterer Allowed; Recommended Caterers Assets: Liabilities: Kitchens Cleanliness Equipment Capabilities/Condition Proximity to Function Areas Sanitation Practices Assets: Liabilities: Equipment (and Fees If Applicable) Coat Racks Dance Floor Decorations Inroom AV Equipment; Screens, Sound System, Microphones, Flipcharts, etc. Lecterns; Number, Dimensions, Description Preferred Rental Companies Shipping/Receiving Staging and Risers Tables and Chairs Tents/Marquees for Outdoor Functions Assets: Liabilities: Guest Rooms Number per Type (Single, Double, Double/Double, King, Suites, Handicapped Accessible, Smoking, Nonsmoking) Rates per Type Concierge Level; Amenities and Services Checkin/Checkout Times, Express Checkout Available Proximity to Function Space Amenities (Toiletries, Minibar, Iron/Ironing Board, Inroom Safe, Television/Inroom Movies, Coffee/Coffeemaker, Hair Dryer, Newspaper Delivery) Cleanliness Closet Space Comfort Desk/Work Space Multiple Telephone Lines, Data Ports, Voice Mail, Internet Access (WiFi), Access Surcharges Sitting Areas Security Features Smoke Detector Sprinkler System Assets: Liabilities: Services (and Price Lists) AV Services Child Care Providers Cleaning Coat Check Currency Exchange Dry Cleaning/Laundry/SelfService Laundry Exhibit Service Contractor Florist Furniture Local Doctors/Dentists Photography Safe Deposit Boxes Telecommunications Equipment, Outside Lines, T1, ISDN, etc. Translation Services Assets: Liabilities: Personnel Bellmen/Porters Chef and Banquet Staff Convention Services Manager Engineering General Manager (length of time with this property) Housekeeping Registration/Front Desk Staffing Security Sales/Account Representatives Recent/Anticipated Franchise Ownership Staff Turnover Rate and Frequency Attitude, Demeanor, and Customer Service Training Assets: Liabilities: Policies Booking Deposit Fee Structure and Deadlines Complimentary Room/Rental Policy, Ratio Date(s)/Hours Availability Drayage Policies Exclusive Vendors, Preferred Vendors Insurance Carried, Insurance Required Licenses/Permits Required Low/Shoulder/Peak Seasons Movein/Moveout Allotments, Overtime Charges Planned Renovations/Construction Promotional Material Availability Refund/Cancellation/Attrition Policies and Fees Reservation Policies; Reservation Cutoff Dates, Rate Availability after Cutoff Date Sample Contract Signage Restrictions; Interior and Exterior Simultaneous/Contiguous Groups Booked; Sameday Functions Special Restrictions; Alcohol, Decorating, Electrical, Music, Membership Requirement Taxes; Sales Tax: Guest Room, Sales Tax: Food/Beverage, Bed/Lodging Tax Union Requirements, Union Contract Renewals Utility Usage Surcharges Assets: Liabilities: Risk Management Backup Generator in Case of Power Failure Elevator Inspections Emergency Exits; Well Marked, Battery Lighted Evacuation Plan/Instructions Fire Extinguishers; Placement, Visibility First Aid Capabilities/Equipment Key Type and Issuance Procedure; Guest Rooms and Function Rooms Health Department Rating Hotel Staff Trained in CPR, Heimlich Maneuver, First Aid Nearest Medical Facility Restricted Access to Guest Room Floors Security Cameras/Patrols/Personnel Security Requirements for Events Warning Systems