Based on the mini-project from Chapter 3, the following information was obtained from Mr. Smith during the actual interview:

1. The hiring department forwards a copy of a new hire’s employment letter.

2. The copy of the hire letter is manually placed in a pending file, which has a date folder for every day of the month. Therefore, Mr. Smith’s department puts the letter in the folder for the actual day the new employee is supposed to report for work.

3. When the employee shows up, he/she must have the original hire letter.

4. The original and copy are matched. If there is no letter in the file, the hiring department is contacted for a copy.

5. The new employee is given a “New Employee Application” form.

The form has two sides. The first side requires information about the individual; the second side requests insurance-related information.

6. The employee is given an employee ID card and is sent to work.
7. The application form and letter are filed in the employee master cabinet.
8. A copy of side two of the application form is forwarded to the insurance company. The copy of the form is filed in an insurance pending file, using the same concept for follow-up as the new-hire pending file system.
9. The insurance company sends a confirmation of coverage to the department. At that time, the pending file copy is destroyed.
10. Based on the employee level, insurance applications are followed up with a call to the insurance company Based on the above facts, create the DFDs that depict the system. Level the DFDs until they are at a functional primitive level.