The fund-basis financial statements of the City of Cottonwood have been completed for the year 2012 and appear in the first tab of the Excel spreadsheet provided with this exercise. In addition, the Statement of Net Assets from the previous fiscal year is provided and should be used to determine beginning balances for accounts not appearing in the fund-basis statements. The following information is also available:
a. Capital Assets:
• Capital assets purchased by governmental funds are charged to capital expenditure and do not appear as assets in the fund-basis balance sheet. However, the balance is reflected in the statement of net assets in the government-wide financial statements.
• Depreciation on capital assets used in governmental-type activities amounted to $2,450,000 for 2012.
• No capital assets were sold or disposed of in 2012, and all purchases are properly reflected in the fund-basis statements as capital expenditures.
b. Long-term debt
• Proceeds from bonds issued by governmental funds are reflected in other financing sources and do not appear as liabilities in the fund-basis balance sheet. Payments of principal are recognized as expenditures when due. The balance of outstanding bonds balance is reflected in the statement of net assets in the government-wide financial statements.
• Interest is recognized in the fund-basis statements only when payment is due. Interest accrued but not yet payable amounted to $107,500 at December 31, 2012. Interest accrued for purposes of the government-wide statements in 2011 has been paid and is reflected in interest expenditure in 2012.
• There are no bond discounts or premiums.
c. Deferred Revenues
• Deferred revenues are comprised solely of property taxes expected to be collected more than 60 days after year-end. The balance of deferred taxes at the end of 2011 was $128,200 and was recognized as revenue in the fund-basis statements in 2012.
d. The City accounts for its solid waste landfill in the General Fund (public works department). The estimated liability for closure and post-closure care costs as of December 31, 2012, is $1,580,900 and appears only in the government-wide statements.
e. Transfers
• During the year, the General Fund transferred cash to the courthouse renovation, debt service, and enterprise funds.
f. The City does not operate any Internal Service Funds.
g. When entering amounts in the Statement of Activities, Charges for Services Revenue in the governmental funds is attributable to the following functions:
General Government . . . . . . . . . . . . . . . $1,144,018
Judicial Administration . . . . . . . . . . . . . 56,497
Public Safety . . . . . . . . . . . . . . . . . . . . . 275,492
Parks and Recreation . . . . . . . . . . . . . . . 604,359
Community Development . . . . . . . . . . . 51,611
Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,131,977
Required:
Use the Excel template provided to complete the following requirements; a separate tab is provided in Excel for each of these steps.
1. Prepare the journal entries necessary to convert the governmental fund financial statements to the accrual basis of accounting.
2. Post the journal entries to the conversion worksheet provided.
3. Prepare a government-wide Statement of Activities and Statement of Net Assets for the year 2012.
This is an involved problem, requiring many steps. Here are some hints.
a. Tab 1 is information to be used in the problem. You do not enter anything here.
b. After you make the journal entries (Tab 2), post these to the worksheet to convert to the accrual basis. This worksheet is set up so that you enter debits as positive numbers and credits as negative. After you post your entries, look at the numbers below the total credit column to see that debits equal credits. If not, you probably entered a credit as a positive number.
c. Make sure that total debits equal total credits in the last column (Balances for government-wide statements).
d. When calculating Restricted Net Assets, recall that permanent fund principal is added to restricted fund balances.