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business
accounting information systems

Questions and Answers of Accounting Information Systems

The chart of accounts must be tailored to an organization’s specific needs. Discuss how the chart of accounts for the following organizations would differ from the one presented for S&S in Table
What is the purpose of source documents? What controls are embedded in source documents? Give two examples of source documents.
Give three examples each of the advantages and the disadvantages of an ERP system with a centralized database. How you can increase the change of a successful ERP implementation?
Table 2-1 lists some of the documents used in the revenue, expenditure, and human resources cycle. What kinds of input or output documents or forms would you find in the production (also referred to
When items are numbered consecutively to account for all of them, and the missing items cause a gap in the sequence, it is aa. sequence code.b. block code.c. group code.d. mnemonic code.
Discuss how organizations use enterprise resource planning (ERP) systems to process transactions and provide information.
Describe the data processing cycle used to process transactions, including how data is input, stored, and processed and how information is output.
A systems survey is an extensive study of the current AIS that has a number of objectives. Which of the following is not one of those objectives?a. gain an understanding of company operations,
When a new or improved system is needed, the following document describes the problem, explains the need for a change, lists the proposed system’s objectives, and explains its anticipated benefits
There are several different types of feasibility analysis. The analysis that seeks to answer the question “Does the system comply with all applicable federal and state laws, administrative agency
Who in the organization is responsible for planning individual system development projects and monitoring the project to ensure timely and cost-effective completion?a. managementb. usersc.
In which SDLC step does the company translate broad, user-oriented systems requirements into the detailed specifications used to create a fully developed system?a. systems analysisb. conceptual
Remnants, Inc., with headquarters in St. Louis, manufactures designer clothing. The company markets and services its products by region, with each functioning as a profit center. Each region has a
Don Richardson, JEM Corporation’s vice president of marketing, is part of a management team that for several months has been discussing plans to develop a new line of business. Rumors about the
Businesses often modify or replace their financial information system to keep pace with their growth and take advantage of improved IT. This requires a substantial time and resource commitment. When
Explain how business process management, prototyping, agile development, and computer-aided software engineering can help improve system development.
At the end of the systems analysis process, systems developers need to do all of the following except:a. Create and document detailed system requirements that explain exactly what the system will
In which SDLC step do all the elements and activities of the system come together to form a completed operational system?a. systems analysisb. conceptual designc. physical designd. implementation and
Who in the organization is responsible for planning and overseeing the information systems function?a. managementb. usersc. information systems steering committeed. project development teame. systems
Explain why organizations outsource their information systems, and evaluate the benefits and risks of this strategy.
Explain how information system departments develop custom software.
Describe how organizations purchase application software, vendor services, and hardware.
How could AVC have avoided the problems? How can they prevent them in the future?
Identify the problems the new computer system created, and discuss what caused them.
Which of the following strategies for determining system requirements is least likely to be successful?a. Examine existing systems to find what is working well in the current system.b. Analyze
Which approach to gathering data about an organization’s existing information system can help verify how a system operates?a. interviewsb. questionnairesc. observationd. systems documentation
Which of the following statements is false?a. When data gathering is complete, the current system’s strengths and weaknesses are evaluated to generate ideas for how to design and structure the new
With respect to an initial investigation, which of the following statements is false?a. A project’s scope is a description of what a development project should and should not accomplish.b. A new
There are several different types of feasibility analysis. The analysis that seeks to answer the question “Can the system be developed and implemented using existing technology?” is called:a.
PWR manufactures precision nozzles for fire hoses. Ronald Paige, an engineer, started the corporation, and it has experienced steady growth. Reporting to Ronald are six vice presidents representing
Recent years have brought an explosive growth in electronic communication. Laptops, netbooks, e-readers, personal digital assistants, sophisticated cell phones, fax machines, e-mail,
Which of the following is NOT one of the tangible or intangible benefits a company might obtain from a new system?a. cost savingsb. improved customer service and productivityc. improved decision
How should the new system be “sold” to top management? How can expected costs and benefits be quantified to determine whether the system will be cost-effective?
How will employees react to a new system? What problems might this change cause, and how can they be minimized?
What planning is necessary to ensure the system’s success? Who will be involved, and how? Do special committees need to be formed? What resources are needed?How should the planning be documented?
What process must be followed to obtain and implement a new system?
Discuss the key issues, objectives, and steps in systems analysis.
Explain why system changes trigger behavioral reactions, what form this resistance to change takes, and how to avoid or minimize the resulting problems.
Discuss the various types of feasibility analysis, and calculate economic feasibility using capital budgeting techniques.
Explain the importance of systems development planning, and describe the types of plans and planning techniques used.
The following list presents specific project activities and their scheduled starting and completion times:ACTIVITY STARTING DATE ENDING DATE A Jan. 5 Feb. 9 B Jan. 5 Jan. 19 C Jan. 26 Feb. 23 D Mar.
The controller of Tim’s Travel (TT) is deciding between upgrading the company’s existing computer system or replacing it with a new one. Upgrading the four-year-old system will cost $97,500 and
Wright Company’s information system was developed in stages over the past five years.During the design process, department heads specified the information and reports they needed. By the time
How do you get a grizzled veteran police officer who is used to filling out paper forms to use a computer to process his arrests and casework—especially when he has little or no experience using a
The following problems occurred in a manufacturing firm. What questions should you ask to understand the problem?• Customer complaints about product quality have increased.• Accounting sees an
Explain the five phases of the systems development life cycle, and discuss the people involved in systems development and the roles they play.
Can Ann buy the software she needs? If so, how should she buy hardware and software and select a vendor?
Identify the data that should be incorporated into CGC’s new system to provide adequate planning capability. Explain why each data item is important and the level of detail needed for the data to
How should SM convert from its current to its new AIS? How much time and effort will be needed to maintain the new AIS? In what capacity should Ann’s accounting staff participate?
How can she ensure that system output will meet user needs? When and how should input be captured, and who should capture it? Where should AIS data be stored, and how should it be organized and
Should her team develop what it considers the best approach to meeting SM’s needs, or should they develop several approaches?
Discuss the systems operation and maintenance process and the activities in this phase.
Discuss the systems conversion process and the activities in this phase.
Discuss the systems implementation process and the activities in this phase.
Discuss the physical systems design process and the activities in this phase.
Discuss the conceptual systems design process and the activities in this phase.
Discuss the criteria to consider in specifying the structure and features of CGC’s new system.
Tiny Toddlers, a manufacturer of children’s toys and furniture, is designing and implementing a distributed system to assist its sales force. Each of the 10 sales offices in Canada and 20 in the
You were hired to manage the accounting and control functions at the Glass Jewelry Company. During your introductory meeting, the president asked you to design and implement a new AIS within six
The objective of output design is to determine the nature, format, content, and timing of reports, documents, and screen displays. Tailoring the output to user needs requires cooperation between
No one “owned” the project. The IT staff assumed the users owned the project, the users believed the IT staff owned it, and management believed the vendor owned it.The CIO developed a 2,000-line
IT did not formulate a project plan.
The criteria(1) Is the system expandable?(2) Are secondary storage capabilities adequate?relate toa. hardware evaluation.b. software evaluation.c. vendor evaluation.
If SM decides to develop the system in-house, should it use technologies such as business process management, agile development, prototyping, or computerassisted software engineering?
Is outsourcing the information system a viable alternative to obtaining a new system? Do the benefits of outsourcing outweigh its risks?
Should SM improve its existing system or redesign its business processes and develop a system to support them?
How extensively should SM use end-user-developed software?
IT picked the wrong software using a very naïve request for proposal process.
Norcom, a division of a large manufacturer, needed a new distribution and customer service system. The project was estimated to take 18 months and cost $5 million. The project team consisted of 20
Search written materials, the Internet, and electronic databases for successful and failed information system implementations. Prepare an oral or written summary of a successful and a failed
How do companies develop software in-house? Is this the best approach for SM?
Identify the resources affected by each event and the agents who participate in those events.
Identify the events about which management wants to collect information.
Read an REA diagram and explain what it reveals about the business activities and policies of the organization being modeled.
Use the REA data model to design an AIS database.
Explain the content and purpose of the REA data model.
Explain the nature and use of Entity-Relationship (E-R) diagrams.
Discuss the steps for designing and implementing a database system.
Excel Problem*Objective: How to do what-if analysis with graphs.REQUIREDa. Read the article “Tweaking the Numbers,” by Theo Callahan in the June 2001 issue of the Journal of Accountancy
Excel Problem*Objective: How to do what-if analysis with graphs.REQUIREDa. Read the article “Tweaking the Numbers,” by Theo Callahan in the June 2001 issue of the Journal of Accountancy
Determine the cardinalities of each relationship.
Accounts Receivable would appear in an REA diagram as an example of which kind of entity?a. resourceb. eventc. agentd. none of the above
Sue’s Gallery only purchases finished paintings (it never commissions artists). It pays each artist 50% of the agreed price at the time of purchase, and the remainder after the painting is sold.
Describe the steps involved in developing an REA diagram.
Describe an REA data model.
What is the relationship between the things that would be represented as resources in an REA diagram and the different categories of assets found on an organization’s balance sheet? (Hint: Are
Explain what is meant by the following statement: Accountants can and should participate in all stages of the database design process.
Which three questions must be answered to identify the resources and agents in an REA model?
Obtain the annual report of a company assigned by your professor. Read the management discussion and analysis section, and develop a balanced scorecard that reflects that company’s vision, mission,
Describe the process for producing various managerial reports, the threats to that process, and how tools like responsibility accounting, the balanced scorecard, and well-designed graphs can help
Errors in financial statements provided to creditors, investors, and government agencies can cause these stakeholders to make incorrect decisions. This threat is referred to asa. inaccurate or
The journal voucher file contains information that would be found in the general journal in a manual accounting system. Which individual journal entries are not used to update its general ledger?a.
Which of the following checks is not an input edit and processing control needed to ensure that journal entries made by the treasurer are accurate and complete?a. validity checkb. field (format)
Explain the process of preparing financial statements, the threats to that process, the controls that can be used to mitigate those threats, and how IT developments such as XBRL can improve the
Explain the purpose and nature of posting adjusting entries, the threats to that process, and the controls that can be used to mitigate those threats.
Describe three threats in the general ledger and the reporting system, and identify the corresponding controls for each threat.
The trial balance lists the balances for all general ledger accounts. If all activities have been properly recorded, the total of all debit balances in various accounts should equal the total of all
How is an audit trail used in the general ledger and reporting system?
Describe the activities, information needs, and key decisions made in the general ledger and reporting system, explain the general threats in the cycle, and describe the controls that can be used to
Explain the process for updating the general ledger, the threats to that process, and the controls that can be used to mitigate those threats.

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