Some of the most common emails are meeting announcements, away notices, and maintenance notices. Create these three messages:

1. Write an email announcing a staff meeting to hear a consultant’s presentation on business etiquette.

2. Write a computer away notice for your upcoming sales trip.

3. Write an email announcing maintenance work (e.g., updating a server, repaving a parking lot or sidewalk, repairing an entrance).

In small groups, compare messages. Were all messages equally clear? Did some messages accidentally omit necessary information? What kinds of information? Did all messages use you-attitude and positive tone? Were benefits included where appropriate? How long did it take each of you to write the three messages?

As your instructor directs,

a. Share your findings with the class.

b. Write an informational email to your instructor summarizing your findings.

c. Write an informational email to your instructor summarizing what you learned about your ability to write short, commonplace emails.