The staffing team at Vybhav has the following hierarchy:

One of the key initiatives of staffing team at Vybhav is the newly launched on-line tool for Corporate Referral program. Previously each business had its own referral program which took care of its recruitment needs. Over a period of time the need was felt for a single referral program that allows an employee to be able to view open positions across Vybhav business units. And an employee can upload the referral resume of a relative/friend/acquaintance. When an employee opens the referral tool, Vybhav job circle, he/she can view all the open positions. Once the employee identifies a job that he or she wants to make a referral, he or she needs to fill in basic information about the candidate. The template that an employee fills out on Job Circle is as below:

upload the Resume Here The referral template ensures that the referral is made for a current open position and that the referral template captures the nature of association of the employee with the candidate so that the necessary due diligence can be exercised during short listing and interviewing process.

EXERCISE
Break up into groups of 3-4. Draw from a fish bowl the following exercises to better understand this chapter.
1. Design and present a proposal for the internal job posting portal for the employees of Vybhav Provide a vision statement for the portal that would go on the welcome page of this portal. Detail how the company’s competency framework can be leveraged to design the job posting portal. How would an employee in one division apply for a role/job in another vertical?
2. How would recruiting process be different for an internal candidate from that of an external can didate?

3. Design a template for an on-line internal job posting.
4. It is time for renewal of the annual contracts of the Placement Consultants. Help the Corporate Staffing Manager with this task. What would the steps be? Would it be different for each vertical? What analytical data would you recommend for the Staffing Managers of the various units to come prepared to support the signingot-signing of the contract with consultants?
5. At one point of time there was a proposal for Vybhav to implement an incentive-based compensation for the staffing team. Build a model that could support this. Discuss the advantages and disadvantages of the model you recommend.
6. Design a monthly staffing MIS to track the performance of the staffing team at Vybhav. How would the team’s performance be reviewed by the HR head on a monthly/annual basis?
7. There is a proposal to outsource the staffing activities and have a flat staffing team structure at Vybhav Recommend an organisation structure for the team. How will the staffing function work? How will the outsourced vendor’s performance be assessed? Discuss the advantages and disadvantages of this model.

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Staffing Head Reports to the Country HR Head and is responsible for Vybhav staffing objectives. The role is largely strategic. It has an external market focus which is critical to resolving Vybhav's staffing challenges. Staffing Managers (for each business vertical) are responsible for all staffing activities for the vertical. They have a dottec-line reporting to the verticals Business Head. Staffing Consultants report to the Staffing Managers and support the staffing needs of the teams in the vertical. Each Staffing Consultant is responsible for a few teams depending on the size of the team and have dedicated Recruiting Executives supporting them with the basic sourcing, scheduling and short-listing activities. A Staffing Assistant is associated with each business vertical and reports to the Staffing Manager, The key activity is sourcing data. analysis and staffing-related MIS. This role is responsible for making the offer to the final candidate and thereafter till the new hire comes on-board. Recruiting Executives are responsible for sourcing resumes par the requirements, scheduling interviews and coordinating with candidates all through the hiring process. Corporate Staffing Manager supports the Staffing Head with market data on staffing, managing contracts on the use of external staffing portals and placement Consultants/Headhunters Contracts. The individual is also responsible to maintain the on-line Corporate Referral program as well as Vybhav's Internal job postings portal. He/she is responsible for reporting staffing performance for Vybhav and working with the Staffing Managers of the verticals to identify interdependencies between verticals on staffing needs.