TVR Classics specializes in the sale of original and reproduction restoration parts for classic sports cars and muscle cars of the 1960s and 1970s. The classic car industry has grown significantly in recent years as the baby boomers age, become wealthier, and want to relive fond memories. Classic car sales and restoration is a multibillion dollar industry that employs more than 30,000 people in the United States. It is, however. a highly fragmented industry comprised of many small businesses. TVR is headquartered in Los Angeles, Califomia and currently employs 95 full-time employees, including sales staff, sales representatives. and general office staff. TVR's primary customer base consists of small restoration shops and classic car dealers on the west coast. They source many of their parts from abroad. but a growing percentage of these are now being manufactured in the United States. TVR has a legacy accounting system that employs a combination of manual procedures supported by standalone PCs in various departments. Recently, they have experienced business inefficiencies that have been linked to their antiquated accounting system. You have been retained by TVR management to review their procedures for compliance with effective intemal control standards. TVR's revenue cycle procedures are presented in the following paragraphs.

Sales Order Procedures

TVR has one sales department at its headquarters in Los Angeles. All customer orders go through sales representatives who visit current and prospective customers in their sales districts. The orders are faxed, mailed, or delivered in person to the sales department by the representative at the end of each day. In the sales department a sales clerk receives the orders and manually prepares a three-part hard-copy sales order. The clerk sends one sales order copy to the billing department, the stock release copy to the warehouse, and the packing slip copy to the shipping department. The original customer order is filed in the sales department.

Upon receipt of the sales order, the billing clerk records the sale in the digital sales journal using the department PC. The clerk then prints a hard-copy invoice, which is sent to the customer. Next, the clerk sends the sales order to the accounts receivable department for further processing. At the end of the day the clerk prints a hard-copy sales journal voucher from the PC and sends it to the general ledger department.

The warehousing clerk uses the stock release copy to pick the goods from the shelves and then updates the digital inventory subsidiary ledger using the warehouse PC.Next, the clerk sends the goods and the stock release to the shipping department. At the end of the business day the clerk prints an inventory summary from the PC and sends it to the general ledger department. The shipping clerk reconciles the packing slip sent from the sales department with the stock release and goods received from the warehouse. If all is correct. the clerk manually prepares a hard-copy bill of lading. He then attaches the packing slip and bill of lading to the goods, which go to the carrier for delivery to the customer. Finally, the clerk files the stock release in the department. The accounts receivable clerk receives the sales order from the billing department and uses it to update the digital AR subledger from the department PC. The sales order is then filed in the department. At the end of the day the clerk prints an AR summary from the PC and sends it to the general ledger department. CASH RECEIPTS PROCESS. Customer payments come into the mail room where mail clerks open the envelopes and send the checks and remittance advices to the accounts receivable department.

The accounts receivable clerk reconciles the remittance advice with the check and updates the customer's account in the digital accounts receivable subsidiary ledger. The clerk then files the remittance advices in the department and sends the checks to the cash receipts department. As previously mentioned, at the end of the day the accounts receivable clerk prints a hard-copy accounts receivable summary from the department PC and sends it to the general ledger department.

CASH RECEIPTS PROCESS. Customer payments come into the mail room where mail clerks open the envelopes and send the checks and remittance advices to the accounts receivable department. The accounts receivable clerk reconciles the remittance advice with the check and updates the customers account in the digital accounts receivable subsidiary ledger. The clerk then files the remittance advices in the department and sends the checks to the cash receipts department. As previously mentioned, at the end of the day the accounts receivable clerk prints a hard-copy accounts receivable summary from the department PC and sends it to the general ledger department.

The cash receipt clerk receives the checks and records the payments in the digital cash receipts journal. The clerk then manually prepares a hard-copy deposit slip and sends the checks and deposit slip to the bank. At the end of the day the clerk prints a cash receipt joumal voucher from the department PC and sends it to the general ledger department.

The general ledger clerk receives the sales joumal voucher, cash receipts journal voucher. accounts receivable summary. and inventory summary. The clerk reconciles these documents and posts them to the appropriate control accounts in the digital general ledger from the department PC. Finally, the general ledger clerk files the summaries and journal vouchers in the department.

Required

a. Create a data flow diagram of the current system.

b. Create a system flowchart of the existing system

c. Analyze the physical internal control weaknesses in the system.