1. Explain your assessment as to why the information below is or is not correct and/or complete, providing correct information to enhance the discussion.

Cost is the most important of the triple constraints for the project of implementing an enterprise hiring system for MTC. From a project perspective, if you need to control cost to stay within the allocated budget. If your budget is exceeded, you may need to pause, scale back, or potentially even cancel a project. If you don't budget enough, you may lose quality of the product because of the time and/or scope that you had to scale back (Implementing a SaaS Solution, University of Maryland Global Campus, n.d.). An important factor to ensure successful implementation of cost is to really drill down your requirements documents. If you start a project with clear, well-defined requirements, you will be able to make much more accurate cost estimates. It is also very important to take the necessary time to think about all cost categories associated with the project. For example, the general IT total cost of ownership (TCO) categories include acquisition, communications, security, installation, configuration, customization, testing, support, maintenance, coordination costs, disaster recovery, organizational change management, and data migration (IT Project Management, University of Maryland Global Campus, n.d.). If all aspects of cost are taken prior to project development, there is subsequently less to project quality. In addition, there is far less risk that time or scope will not need to be scaled back for budget concerns. With smart cost management, there is also the opportunity for cost savings. This would allow the company to utilize the saved funds elsewhere.

References

Implementing a SaaS Solution. University of Maryland Global Campus. (n.d.). Retrieved July 29, 2022, from https://learn.umgc.edu/d2l/le/content/685186/viewContent/26075637/View

IT Project Management. University of Maryland Global Campus. (n.d.). Retrieved July 29, 2022, from https://learn.umgc.edu/d2l/le/content/685186/viewContent/26075638/View

2. Explain your assessment as to why the information below is or is not correct and/or complete, providing correct information to enhance the discussion.

I believe Scope is the most important for MTC's implementation of the new enterprise hiring system. All the constraints are important, but I believe that Scope impacts the other two, Time and Cost, greatly. Knowing the Scope of a project can allow the project manager/management team to be able to best determine the time and cost of a project. Knowing what the desired outcome, and how large the project is can allow approximate budgets to be submitted for approval. This will allow members of the implementation team to plan their work schedule in advance. Unfortunately, projects can experience "scope creepthe natural tendency of projects to become bigger than originally intended..."(UMGC.2022). Anticipating issues in advance can allow MTC to make plan and deal with them when and if they arise.

Reference

UMGC .2022. Learning Resource. IT Project Management

https://learn.umgc.edu/d2l/le/content/685186/viewContent/26075638/View

3. Explain your assessment as to why the information below is or is not correct and/or complete, providing correct information to enhance the discussion.

With MTC's new hiring system in development, I believe that they will have the most difficulty with scope. Scope is the overview of a project and outlines the objectives that are needed to be completed to deliver a great product or service. Many stakeholders of MTC all have ideas and functionalities of what they think the new hiring service should provide. Functions like being able to extend globally, interoperability, electronic dashboards, notification tools, status updates, software as a service application, and low financial cost are just a few aspects that MTC wants to see in their new hiring system. Without proper scope management and planning these functions can easily cause a constraint on the project and scope creep can happen. This will in turn deliver a hiring system that is difficult to use or lacks certain resources.

The best way to address scope creep and ensure proper scope management is by organizing and deliberately developing a plan before the project begins. Adobe Workfront uses a six step process for developing scope management:

1. Plan your scope - Gather accurate information from the stakeholders wants and needs to define, manage, validate, and control the scope of the project.
2. Collect Requirements - Document exactly what the project entails and what the final deliverables should be.
3. Define your scope - Have a clear and concise idea of what exactly the scope should be and everyone on the project management team should also know what scope is saying.
4. Create a work breakdown structure (WBS) - Breakdown the project scope into smaller segments that have deadlines and final deliverables.
5. Validate your scope - The process all deliverables are analyzed and approved by stakeholders.
6. Control your scope - The project should be monitored at all times to ensure that it is following the project scope and is being properly executed.

If MTC uses this process or a similar process then it will greatly benefit their scope management in applying the new hiring system.

References:

University of Maryland Global Campus. (2022). IT Project Management UMGC IFSM 300 6984 online classrooms, archived https://learn.umgc.edu/d2l/le/content/685186/viewContent/26075638/View

Adobe Workfront. (2022). Project Scope Management. www.workfront.com, archived https://www.workfront.com/project-management/knowledge-areas/scope-management