5 Performance Criteria (PC) & Performance Evidence (PE) Questions in the Assessment PE implement and manage project integration on at least three occasions Part B Q1-12 PE negotiate with internal and external stakeholders Part C Q1 PE create accurate project management documentation Part A, Part B Q1-12 PE maintain established links to align project objectives with Part B Q12 organisational objectives KE project governance models and structure Part B Q3 KE project initiation documentation Part A, Part B Q1-12 KE tools to monitor and control planned activity Part B Q11 KE range of methodologies to break project objectives into achievable Part B Q9, Q11 project deliverables KE role of project life cycle stages, phases and structures relevant to Part B Q11 industry and project context KE organisational documentation for recording strategies and goals for Part B Q1-12 integration processes KE project management plan Part B Q1-12 Assessment I - Part A You are required to create a project charter for a project of your choice. This template is provided for you to complete this task and you need to complete every section in order to address the assessment criteria. PC 1.7 Prepare and submit project charter for approval by relevant authorities PE - create accurate project management documentation KE - project initiation documentation A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 20226 Project Charter 1. General Project Information Project Name: Executive Sponsors: Department Sponsor: Impact of project: 2. Project Team Name Key Responsibility E-mail Project Manager: 3. Stakeholders (e.g. those with a significant interest in or who will be significantly affected by this project) 4. Project Scope Statement Project Purpose / Business Justification Describe the business need this project addresses Objectives (in business terms) Describe the measurable outcomes of the project, e.g. reduce cost by xxxx or increase quality to yyyy Deliverables List the high-level "products" to be created (e.g. improved xxxx process, employee manual on yyyy) A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 20227 Scope List what the project will and will not address (e.g. this project addresses units that report into the Procurement Manager. Units that report to Finance Manager are not included) Project Milestones Propose start and end dates for Project Phases (e.g. Inception, Planning, Construction, Delivery) and other major milestones Milestone Start End Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail. Risk Rating (Hi, Risk Med, Lo) Constraints List any conditions that may limit the project team's options with respect to resources, personnel, or schedule (e.g. predetermined budget or project end date, limit on number of staff that may be assigned to the project). 5. Sign-off Name Signature Date (MM/DD/YYYY) Executive Sponsor Project Manager A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 20228 Part B You are required to create a management plan for a project of your choice. This template is provided for you to complete this task and you need to complete every section in order to address the assessment criteria. PC 1.1 Identify, clarify and prepare project initiation documentation PC 2.4 Develop a project management plan that integrates all project-management functions with associated plans and baselines PE - implement and manage project integration on at least three occasions. PE - create accurate project management documentation KE - project initiation documentation KE - organisational documentation for recording strategies and goals for integration processes KE - project management plan. A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 2022PROJECT MANAGEMENT PLAN COMPANY NAME DATE 1. INTRODUC'HON Provide an outline of your project, what are your client requirements and needs. What will it achieve for the business and when will it be completed. PC 1.3 Establish client requirements and needs 2. SCOPE MANAGEMENT APPROACH Provide a summary ofthe Scope Management Plan by explaining the following: . Who has authority and responsibility for scope management? 0 How the scope is defined (i.e. Scope Statement, W35, W35 Dictionary, Statement of Work, etc.) . How the scope is measured and verified (i.e. Quality Checklists, Scope Baseline, Work Performance Measurements, etc.) - The scope change process (who initiates, who authorizes, etc.) . Who is responsible for accepting the nal project deliverable and approves acceptance of project scope? PC 2.5 Establish tools to monitor and control planned activity 3. PROJECT GOVERNANCE Complete the table below to document key roles in the project and their responsibilities. You need to identify who is responsible for scope management and who is responsible for accepting the deliverables of the project as dened by the projects' scope. Any other roles in scope management should also be stated in this section. PC 1.2 Identify stakeholders with decision making authority on project PC 1.6 Establish project governance structure with stakeholders and project authority KE - project governance models and structure Name Role Responsibilities Eg. John Doe Sponsor - Approve or deny scope change requests as appropriate Evaluate need for scope change requests - Accept project deliverables Table 1.1, Project Governance - Roles and Responsibilities 4. SCOPE DESCRIP110N Provide a detailed description of what is included in the productfs or service/s that you are delivering on completion of the project as well as the desired outcome of the project. You need to explain the relationship between your project and the broader organisational strategies and goals. PC 1.4 Identify relationship between the project and broader organisational strategies and goals A20244 Project Integration | BS 850820 Diploma ot Project Management | Assessments v1 .0 Young Rabbit Pty Ltd (ABN 28 003 381 i82) trading as Australian Pacic College RTO Code: 90396 | CRlCOS Provider Code: 01331P | 2022 10 5. PROJECT OBJEC'I1VES List at least three project objectives and provide a brief outline of each. PC 2.1 Establish project objectives 6. BOUNDARIES AND EXCLUSIONS Explain what will be included in 'dwe project and also what will not be included in the project. PC 1.5 Negotiate and document project objectives, outcomes and benefits 7. DELIVERABLES Describe the project's deliverables what will be 'dwe products or outputs that project is intended to produce? PC 1.5 Negotiate and document project objectives, outcomes and benefits 8. CONSTRAINTS Explain 'dwe constraints that the project faces due to funding, scheduling/time, technology, or resources; eg. constraints may also be physical (i.e. inadequate space or facilities). PC 2.3 Analyse project management functions to identify interdependencies and impacts of constraints 9. COST ES'I1 MATE Provide a cost estimate for the project. You need to provide at least 5 items of expenses for your project and their costs. KE - range of methodologies to break project objectives into achievable project deliverables Expense Estimated Budget 1 0. CHANGE CONTROL PROCESS Explain 'dwe steps in the change control process that you will use to manage the scope of 'dwe project. Include the approval process and how you will report scope change. PC 2.5 Establish tools to monitor and control planned activity 11. WORK BREAKDOWN STRUCTURE Complete the table below to show your work breakdown structure. You need to 0 provide 16 tasks that you will complete in your project ' show the project lifecycle by providing at least 2 tasks for each phase of the project Initiate, Plan, Execute and Close 0 identify which tasks are dependent on previous tasks ' include a list of resources and costings for each task 0 provide at least 3 risks for the project and include them in the tasks that they would have the biggest impact on. PC 2.2 Identify project stages and key requirements for stage completion against client requirements and project objectives PC 2.5 Establish tools to monitor and control planned activity KE - tools to monitor and control planned activity A20244 Project Integration | BS 350820 Diploma of Project Management | Assessments v1 .0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacic College RTO Code: 90396 | CRlCOS Provider Code: 01331 F | 2022 11 KE - range of methodologies to break project objectives into achievable project deliverables KE - role of project life cycle stages, phases and structures relevant to industry and project context Task Project Task Description Start End Dependent |Resources Cost Risk ID Phase on Tasks (IPEC) 7 2 3 4 5 6 7 8 Q 10 11 12 13 14 15 16 A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 202212 12. COMMUNICATION PLAN STRATEGY Events and strategies need to be communicated through the appropriate channels in a suitable and timely manner, and stakeholders need to be kept updated on the progress of the project. Information about which team members are responsible for communication, as well as the audience receiving the communication needs to be included. PC 2.5 Establish tools to monitor and control planned activity Event/ Reason for Method of Who to Deliver Date to deliver Strategy Communication Audience Communication Message Communication Announcement Notified senior Senior Video CEO 10 January 2023 of Change management of Management conference change and the plan forward and what their role is 13. MONITORING AND CONTROL Explain how you will monitor the work breakdown structure to: a. maintain alignment with organisational objectives, b. measure, record and report progress to stakeholders. PC 2.5 Establish tools to monitor and control planned activity PE - maintain established links to align project objectives with organisational objectives. SPONSOR ACCEPTANCE Approved by the Project Sponsor: Date: Part C Question 1: Explain the steps you went through to negotiate approval of your project with internal and external stakeholders. PC 1.5 Negotiate and document project objectives, outcomes and benefits PC 2.6 Negotiate approval of project plan with relevant stakeholders and project authority PE - negotiate with internal and external stakeholders - END - A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 202213 Assessment 2 Qualification BSB50820 Diploma of Project Management Subject Project Integration Assessment method Written Responses Weighting 50% Unit of Competency BSBPMG540 Manage project integration ******IMPORTANT****** The following table summarises the relationship between the Assessment and Performance Criteria (PC) and Performance Evidence (PE) outlined in the rubric. Performance Criteria (PC) & Performance Evidence (PE) Questions in the Assessment 3.1 Implement and monitor project according to project scope, time and Part A Q1 budget 3.2 Resolve conflicts affecting attainment of project objectives with Part B Q2 relevant stakeholders 3.3 Confirm project records are updated against project deliverables at Part A Q2, Part required intervals B Q3 3.4 Analyse and submit status reports on project progress and identify Part A Q1 issues with relevant stakeholders and project authorities 3.5 Analyse and submit impact analysis of change requests for approval Part B Q1 3.6 Maintain relevant project logs and registers for project audit Part A Q2, Part B Q3 4.1 Identify and allocate project finalisation activities Part C Q1 4.2 Confirm project products and associated documentation are prepared Part C Q2 for handover to client in a timely manner 4.3 Finalise financial, legal and contractual obligations Part C Q3 4.4 Seek feedback from relevant stakeholder and project authorities on Part C Q4 project implementation, management and integration Part A Q1, Part B PE implement and manage project integration on at least three occasions Q1, Part C Q1 PE work closely with others to integrate all project management functions Part A Q1, Part across a project life cycle according to organisational objectives C Q1 A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | @ 202214 Questions in the Assessment Performance Criteria (PC) 8: Performance Evidence (PE) PE negotiate with internal and external stakeholders Part C 01 PE make suggestions for improvements to managing project integration in the future Part C 05 KE tools to monitor and control planned activity Part A 01-2' Part B 01 8c 3 KE impact analysis methodologies Part B 01 KE key aspects of change requests Part B 01 Using the same project for which you created the Project Charter and Project Management Plan in Assessment 1, you now need to assume that the project is 50% of the way through the project timeline. Due to delays the project is currently 6 weeks behind schedule. Part, A Status Reverting Question 1: Complete the status report below for your project based on the information above and include in your report issues that stakeholder and project authorities need to be made aware of. PC 3.1 Implement and monitor project according to project scope, time and budget PC 3.4 Analyse and submit status reports on project progress and identify issues with relevant stakeholders and project authorities PE - implement and manage project integration on at least three occasions. PE - work closely with others to integrate all project management functions across a project life cycle according to organisational objectives KE - tools to monitor and control planned activity Project Status Report Month Ending: (Month and year) Project Summary Percent Complete: xx% Provide a brief overview for the month of what happened in the project. Risks: Explain two current risks that are being managed and if any are about to occur. A20244 Project Integration | BSBSOSZO Diploma of Project Management | Assessments v1 '0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacic College RTO Code: 90396 | CRICOS Provider Code: 01331F | 2022 15 Deliverable and Milestones: Provide an update on at least 2 deliverables and 2 milestones in the table below. Milestone Planned Actual Status Prototype approved 12/ 1 2/2022 20/12/2022 Done Deliverable Planned Actual Status First production run 100 units 10/1/2023 On track Open Change Requests: Provide details of at least 2 change requests in the table below. Change Request Request Change Request Name Number Date Current Status Add x z Functionaiit CR55043 4/11/2022 \"1 Rewew by Change y y Control Board Approved and Being Add Redundant Servers CR55012 2/11/2022 Added to the Project Plan Schedule: Provide an overview ofhow the project is behind schedule and what steps are being taken to bring it back on track. Budget: Provide an update on the budget. Given the project is behind by 6 weeks, this would often mean the project is over budget. Explain ifthe project is over budget, by how much and if there is there anything that can be done to bring the project back on budget. Work Planned for next Month: Provide an overview of key activities and work that is expected to be completed next month. (Your name) Project Manager Question 2: Provide an updated copy of the risk register for your project using the template below. You must provide at least 5 risks. PC 3.3 Conrm project records are updated against project deliverables at required intervals PC 3.6 Maintain relevant project logs and registers for project audit KE - tools to monitor and control planned activity A20244 Project Integration | BSB50820 Diploma or\" Project Management | Assessments v1 .0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacic College RTO Code: 90396 | CRICOS Provider Code: 01331F | 2022 RISK REGISTER 16 Risk Name Explain what the risk is Impact on project Consequence Rating Likelihood Rating Risk Priority likelihood Consequence Legend: High risk; detailed research and management planning required at senior levels Signicant risk; senior management attention needed I-gm: Moderate risk; management responsibility must be specied 3 Low risk; manage by routine procedures A20244 Project Integration | 55350820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 2022 17 Part B - Change Requests Question 1: The Program Sponsor wants to make a change to your project and you need to analyse the impact of the change and complete a change request form for the change and submit it to the Change Management Board for approval. Complete the change request form below including the analysis you have undertaken. (The change needs to be relevant to your project and could include: an additional feature, change of material used in the product, expanding into another city, change to the computer system, etc. If you are uncertain, discuss with your trainer). PC 3.5 Analyse and submit impact analysis of change requests for approval PE - implement and manage project integration on at least three occasions. KE - tools to monitor and control planned activity KE - impact analysis methodologies KE - key aspects of change requests Change Request Project: Date: Change Requestor: Change No: Change Category (Check all that apply): Schedule Cost Scope Requirements/Deliverables Testing/Quality Resources Does this Change Affect (Check all that apply): Corrective Action Preventative Action Defect Repair Updates Other Describe the Change Being Requested: Describe the Reason for the Change: Describe all Alternatives Considered: Describe any Technical Changes Required to Implement this Change: Describe Risks to be Considered for this Change: Estimate Resources and Costs Needed to Implement this Change: Describe the Implications to Quality: Disposition: Approve Reject Defer Justification of Approval, Rejection, or Deferral: A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacific College RTO Code: 90396 | CRICOS Provider Code: 01331F | 202218 Change Board Approval: Name Signature Date Question 2: In presenting the change request above to the Change Management Board for approval, some members of the committee believe the change will affect the achievement of the project objectives. Explain what you would do to assist in resolving the conflict and promoting the need for the change to occur. PC 3.2 Resolve conflicts affecting attainment of project objectives with relevant stakeholders A20244 Project Integration | BSBSOSZO Diploma of Project Management | Assessments v1 '0 Young Rabbit Pty Ltd (ABN 28 003 381 182) trading as Australian Pacic College RTO Code: 90396 | CRICOS Provider Code: 01331F | 2022 19 Question 3: Update the change log below to include the change request above. You need to also include at least two other changes in your change log. PC 3.3 Conrm project records are updated against project deliverables at required intervals PC 3.6 Maintain relevant project logs and registers for project audit KE tools to monitor and control planned activity CHANGE LOG Project Date: . . Date Date Change No. Change Type Description of Change Requestor Submitted Approved Status Comments Each change This may be a The change request shouid Who initiated the When was When was is the change This section may describe request is design, scope, be described in detaii. change request? the request the request request open, ciosed why the change request assigned a schedule or other submitted? approved? or pending? Has was rejected, deferred or reference type of change. it been approved, provide any other usefui number. denied or deferred? information. C R1 C R2 C R3 A2024-4 Project Integration | 55350820 Diploma of Project Management | Assessments v1.0 Young Rabbit Pty Ltd (ABN 28 003 381 1S2l trading as Australian Pacic College RTO Code: 90396 | CRICOS Provider Code: 01331 F | 2022 20 Part C " Finalising the Project Your project is now in the closing phase and you need to nalise the documentation and activities to close the project. Question 1: Identify three project nalisation activities that need to be completed in your project and explain: a. What the activity is b. Who is the best person to allocate the activity and why? c. How will you allocate the activity? PC 4.1 Identify and allocate project finalisation activities PE - negotiate with internal and external stakeholders PE - implement and manage project integration on at least three occasions. PE - work closely with others to integrate all project management functions across a project life cycle according to organisational objectives Question 2: Explain what project products and associated documentation need to be prepared for handover to the client and what is the timeline for each. PC 4.2 Confirm project products and associated documentation are prepared for handover to client in a timely manner Question 3: Explain what is involved in nalising the following areas in the project: a. Financial b. Legal c. Contractual obligations. PC 4.3 Finalise financial, legal and contractual obligations Question 4: Explain how you will obtain feedback from relevant stakeholders and project authorities on the project: a. Implementation b. Management c. integration. PC 4.4 Seek feedback from relevant stakeholder and project authorities on project implementation, management and integration Question 5: Based on the feedback from stakeholders and project authorities, explain 5 things that should be considered next time for managing project integration to improve the project. PC 4.5 Document feedback received to improve future projects PE - make suggestions for improvements to managing project integration in the future END A20244 Project Integration | BS 350820 Diploma of Project Management | Assessments v1 .0 Young Rabbit Pty Ltd (ABN 28 003 381 i82) trading as Australian Pacific College RTO Code: 90396 | CRlCOS Provider Code: 01 331 F | 2022