5/13/2016 MGMT404 Course Home Course Project (SEP15) Course Project Listen What's this? Objectives The objective of the Course Project is to give you an opportunity to practice the skills learned in class regarding the planning methodologies of a project. These skills are directly applicable toward your senior project. Guidelines For this project, you may choose one that is of interest to you, or you may choose to begin planning for your senior project. When selecting a project, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Here are some successful past project ideas. The opening of a coffee shop A charity event for a local social service agency A meditation pool and platform in the center of town A redevelopment of a local playground Design and installation of a computer network for a small business Software development project A project to build a house or create a website is NOT acceptable. You are not limited to the list of projects above. Please refer all questions concerning what is acceptable as a class project to your instructor. Milestones Milestones: http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 1/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Due Week 1: Project Outline Proposal/Approval Due Week 2: Project Charter Due Week 3: Scope Statement Due Week 4: Work Breakdown Structure/Gantt Chart Due Week 5: Risk Management Plan Due Week 6: Project Schedule and Budget Due Week 7: Communication Plan Due Week 8: Final Project Package Week 1 Due Week 1: Project Proposal/Approval Each professor will decide if the course will have project teams or be assigned to each individual student to complete the course project. Your professor will notify you of the decision and if the course is going to have project teams, you will be notified of your team assignment. If the professor assigns individual projects, your Week 1 assignment will be to: Provide an outline of your proposed project to your instructor for approval. The project you select will be the same project you will plan for the 8 week course. If the professor assigns teams for the course project, your team will work together to complete the entire Statement of Participation template located in the doc sharing area. All sections for the entire 8 weeks must be completed. Deliverables for Week 1: If you are assigned individual projects: A onepage document outlining your proposed project. This document should contain particulars, such as what will be created, why this project is important, how long it would likely take, and how much it would likely cost. If you are assigned team projects: Teams need to complete the entire Statement of Participation with the team and team leader assignments for Weeks 2-8. Lastly, teams need to update the status of participation for Week 1. http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 2/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Week 2 Due Week 2: Project Charter Provide a project charter of your selected project in accordance with the charter template found in Doc Sharing. Please put this in proper business writing format. Consider me to be your boss. If working in a group, include the updated Statement of Participation for Week 2, describing how each person contributed to this project deliverable. Please place the updated Statement of Participation in your teams' Doc Sharing area for review. A charter should be a minimum of 3-5 pages long. Deliverables for Week 2: Completed Project Charter (in MS Word) Statement of Participation and status update Week 3 Due Week 3: Scope Statement Prepare a scope statement using the template in Doc Sharing. Remember to be tangible, measurable, and specific. Be sure to include all sections required in the Week 2 Lecture. A scope should be a minimum of 10-15 pages long. Deliverables for Week 3: Project Scope Statement (in MS Word) Statement of Participation and status update Week 4 Due Week 4: Work Breakdown Structure According to the PMBOK Guide, "the WBS is a deliverableoriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables." In other words, it lists the project's deliverables and work packages. For this week, you will create a work http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 3/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) breakdown structure (WBS) for the project you selected during Week 1. Remember that the WBS starts with your major deliverables (that you stated in your scope management plan) at the highest level. The lower levels have the work package required to complete those deliverables. Review the textbook (and the PMBOK Guide, if you have it) for some suggestions on how to create a WBS. From your work breakdown structure, develop a project task list with dependencies and add durations, using MS Project. Develop the Work Breakdown Structure Your WBS should have a minimum of 100-150 line items in MS Project and be three levels deep. Make sure to use verbobject task names (for example, "Develop software"). Enter tasks in MS Project. Create the predecessor relationships. DO NOT LINK SUMMARY TASKS OR ASSIGN RESOURCES! Deliverables for Week 4: Statement of Participation and status update The MS Project file (.mpp) saved from the Tracking Gantt chart screen Week 5 Due Week 5: Risk Management Plan Remember, risk is an uncertain event or condition that can have a positive or negative impact on the project. This week, you will be identifying and analyzing your project risks and developing a risk management plan to monitor and track your project. You will evaluate each task in your project schedule to identify any risk factors associated with the execution of the deliverable. You will then add your list of risk to the risk register template in Doc Sharing. The number of risks will depend on the project deliverables in your schedule however, 20-25 positive and 20-25 negative risks would be considered the minimum. Review the instructions on the first sheet of the template and complete your risk register in its entirety. Deliverables for Week 5: Use the Risk Register Template spreadsheet found in Doc Sharing (there is a separate tab for each portion of the risk management plan). Statement of Participation and status update http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 4/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Week 6 Due Week 6: Project Schedule and Budget A project plan cannot be considered complete until the resources have been assigned (including budget and cost estimate). This week, you will assign the resources required to work on your project to your scheduled tasks. In addition, you will add the cost of the resources per hour and any direct or indirect cost required for project contracts, materials, or supplies. You will submit a twopart summary report (business professional format) of your project budget and resources, which includes the following: Part 1: Project Budget (Cost Management) 1. Explain your approach to estimating the project cost (e.g., top down, bottom up, etc.) and why that method was chosen. 2. Create a table that shows the original budgeted cost (from the charter) and the actual budgeted cost (side by side). Include line items for labor, materials, contract, equipment, travel cost, and so on. 3. Compare the budget from the charter to the final budget and explain any variances that occurred from your original budgeted cost in the project charter and the current project cost (include your original estimated cost for the project). 4. Explain your budget contingency plan and how much is budgeted for contingency. Part 2: Resource Management 1. Explain the results of your resource assignments. Did you assign enough people to the project? Were there any resources overallocated? What approach will you take to fix any allocation problems? 2. Develop a plan to manage your project team and define how you will motivate your team and how you will handle team conflicts. 3. What structure would you select for your project: functional, weak matrix, balanced matrix, strong matrix, or pure project? Why? Deliverables for Week 6: 1. MS project file (.mpp) updated with resource assignments and cost 2. MS Word file with report of project budget and resource management 3. Statement of Participation and status update http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 5/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Week 7 Due Week 7: Communication Plan According to the PMBOK Guide, "the Communications Planning process determines the information and communications needs of the stakeholders for example, who needs what information, when they will need it, how it will be given to them, and by whom." In other words, it lists the general communication requirements for the project. This week, you will create a simple communication plan for the execution of your project. Each team will need to complete the Communications Plan found in Doc Sharing. Deliverables for Week 7: Communication Plan Statement of Participation and status update Week 8 Due Week 8: Final Project Package You will need to create a project plan. This plan should be completely integrated and presented in a logical order. It should be written professionally and should be mistake free in terms of spelling and grammar. The final project plan should incorporate any changes that occurred along the way, including corrections and advice given by colleagues or your professor. Any tables or graphs should be labeled correctly. Deliverables for Week 8: 1. Statement of Participation and status update 2. Your final project plan should consist of the following items. Executive Summary Project Charter Scope Statement Work Breakdown Structure Budget and Resource Management Reports Risk Management Plan Communication Management Plan http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 6/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Grading Criteria for Weeks 2 and 7 Category Points % Description Documenting and Formatting 5 12.5% The deliverables should be formatted correctly as a business document and should use APA formatting for cited sources. Spelling and grammar must be accurate. Organization and Cohesiveness 10 25% The deliverables should be created and organized using standard templates or equivalent. Statement of Participation 5 12.5% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. Content 20 50% Content should address the required deliverable to sufficient detail. Total 40 100% A quality paper will meet or exceed all of the above requirements. Grading Criteria for Weeks 3-6 Category Points % Description Documenting and Formatting 5 10% The deliverables should be formatted correctly as a business document and should use APA formatting for cited sources. Week 4 and Week 6 deliverables should be created in MS Projects and follow standard indent/outdent format. Spelling and grammar must be accurate. Organization and 10 20% The deliverables should be created and http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 7/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) Cohesiveness organized using standard template or equivalent, if appropriate. Deliverables created in MS Projects should be organized using standard MS Project methodology. Statement of Participation 10 20% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. Content 25 50% Content should address the required deliverable to sufficient detail. Total 50 100% A quality paper will meet or exceed all of the above requirements. Grading Criteria for Week 8 Category Points % Description Documenting and Formatting 30 20% The deliverable should be formatted correctly as a business document and should use APA formatting for cited sources. Spelling and grammar must be accurate. Organization and Cohesiveness 30 20% The deliverable should be created and organized using standard template or equivalent, if appropriate. Deliverables created in MS Project should be organized using standard MS Project methodology. Statement of Participation 15 10% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. Content 75 50% The content should be complete (including all deliverables). Total 150 100% A quality paper will meet or exceed all http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 8/9 5/13/2016 MGMT404 Course Home Course Project (SEP15) of the above requirements. http://frameset.next.ecollege.com/(NEXT(3616aa174b7b45a9a75bdfb986d8cbcc))/Main/AllMode/FramesetHybrid/FramesetFromPSHView.ed?ihm=12824085&... 9/9 OPENING A SANDWICH SHOP The project selected is to open a sandwich shop. Due to the already established sandwich shops in the market, the best course of action is to join an established franchise. The Jimmy John's franchise is the sandwich shop to open. Jimmy John's has been established since 1983. They have a customer base that enjoys the product's quality and consistency. To create a Jimmy John's it will take approximately $300,000 to $550,000 in startup expenses. The initial franchise fee is $35,000. Royalty and continuing service fees are 6% with advertising fees of 4.5%. Training will consist of a 17 day training program followed by a 4 week apprenticeship program. This training is from Jimmy John's and will give the necessary knowledge needed to operate your own store. The timeline for opening a Jimmy John's will be 10-15 weeks. That timeline will include the training, finalizing the lease details, and getting the location remodeled to meet the specifications required by Jimmy John's. Project Charter Project Name Project Team Owner(s) Project Number Prioritization Start Date: Scheduled Completion Date: NOTE: Remove this note and all instructions in the template for a business professional document. Mission/ Purpose What is your project going to accomplish? How does this project relate to overall strategic goals and objectives of the company? Is it part of a program or larger project? Project Description and Project Product What will this project create? What are the outcome products being created with this project? At a high level, how do you plan on completing the work required for this project? List at least five highlevel deliverables (outputs) that will be generated from the execution of this project. This section will help to prepare for your project scope and WBS later in the course. Objectives What objective is this project designed to meet? List a high-level objective statement for the overall project and at least three to five goals required to meet this objective. These must be measurable. For example, if an objective of the project is the cut cost, then by how much will costs be cut? Business Need Why should we do this project? What will be gained, changed, or modified? Is there a financial or business reason to do this project? Explain, in detail, how this project will be beneficial to the project owner. Project Charter Milestones What are the key milestone dates associated with the project? Milestones may show the completion of a set of major deliverables or phases. List at least 10 milestones and provide estimated end dates for each. Milestones must have associated dates. Budget What is the estimated budget for this project? Do not research your project cost; this is an estimate. This does not need to be close to your project's actual costs when your project planning is complete in Week 6. This is an order of magnitude estimate. Estimated Labor Estimated Materials Estimated Contractors Estimated Equipment and Facilities Estimated Travel Total Estimated Cost User Acceptance Criteria What are the minimum success criteria as defined by the key stakeholders? How will you monitor and measure the project quality? How will the project owners determine if the project is a success or not? These must be detailed and measureable. High-Level Project Assumptions What are the assumptions on which the project is based? What 7-10 statements do you believe to be true or will become true about the project during project execution but cannot be sure at this time? High-Level Project Constraints What are the major limiting factors that affect the project? What 8-10 rules, regulations, requirements, laws, processes, or procedures are you bound by on this project? Project Charter Exclusions and Boundaries What are the boundaries of the project? To ensure that your project scope is properly constrained, identify 8-10 things that will be excluded from the project plans. What items will be not be included in the project? Major Risks What are the major risks affecting the project? List a minimum of 7 to 10 risks. These risks must occur during the project, not after the project finishes or before the project starts. The risks defined should be directly associated with the project implementation. KEY STAKEHOLDERS Project Manager Authority Level Project Core Team Subject Matter Experts (SMEs) (What resources will you need with special expertise?) Type Name Project Manager Approval APPROVALS Signature Date Project Charter Customer/Sponsor Approval Project Charter Project Name Project Project Team Owner(s) Number Prioritization Start Date: Scheduled Completion Date: Mission purpose The organization aims at providing quality sandwiches to its esteemed customers at an affordable price. The main aim of the business is to reach out to all customers in the city and establish a large market share through its quality services and affordable prices. Creating a friendly environment to its employees and the customers. To respect each employees and individual in the organization and encourage personal growth. To be active partners with the community who are our customers and where our employees work and live. Purpose of the company To provide quality and sweet sandwiches to its esteemed customers and the community at large To create employment to many young chefs For empowerment to the young people and the food sector To sell sandwiches to its customers at an affordable price Project Charter To join an established franchise in supply of sandwiches in the market To offer the required skills to its employees as it empowers them To make use of the advanced technology in the food industry Project description and project product The project will be involved in sandwiches making as well as employment and growth of sandwiches market in the city and the country as a whole. The company will to join an established franchise in the supply of sandwiches in the market. The major outcome of the project will to meet the customer satisfaction and needs in the market. There will also be creation of employment and meeting employees' needs and generation of income and hence boosting of the economy. There will also be growth in the food industry. To complete the project, I will require assistance from an expert in sandwiches who will guide me on the way forward of completing the project. Combined efforts with the employees as well as the project advisor will facilitate a lot in the completion of the project. Advertising the company will also facilitate in its completion Upon completion of the project, there will be creation of employment and growth of the sandwiches market. Additionally, the will be high level of supply of sandwiches and hence customer needs will be meet. The products will be sold at an affordable cost to its customers and hence increasing the market share. Empowerment and training of the employees will also be completed upon finishing of the project. Objectives of the project To be the leading sandwiches supplier in the market by taking the upper hand market share of about 60% To offer quality sandwiches to its esteemed customers at an affordable price by cutting the price to three quarters of the initial price Project Charter Expansion of the food company especially in the fast food and snacks sector Becoming a major shareholder in the sandwiches company by taking half of the market supply Business needs By establishing this project and upon completion, there will be generation of income There will also be an increase in sandwiches supply which will lead to reduction of price. This will favor the customers. As the project owner, there will be generation of income as well as creation of employment. The owner of the project will acquire managerial skills as well as generation of profit from the large sales due to large market share scope. There will also be creation of employment. Milestones Training will consist of a 17 day training program followed by a 4 week apprenticeship program. This training is from Jimmy John's and will give the necessary knowledge needed to operate your own store. The timeline for opening a Jimmy John's will be 10-15 weeks. That timeline will include the training, finalizing the lease details, and getting the location remodeled to meet the specifications required by Jimmy John's. The project will take up initially on 15th of august. Restaurant will be opening from 8am in the morning. It will be a 24hrs business and hence the workers will be working on shifts. Budget To create a Jimmy John's it will take approximately $300,000 to $550,000 in startup expenses. The initial franchise fee is $35,000. Royalty and continuing service fees are 6% with advertising fees of 4.5%. Estimated Labor $140000 Project Charter Estimated Materials Estimated Contractors $20000 $120000 Estimated Equipment and $300000 Facilities Estimated Travel $24000 Total Estimated Cost Acceptance criteria The project success will be measured by the market share the company will acquire. Within the first two months of the business the company should be supplying its entire neighborhood with sandwiches. This will be determined by the number of sales the restaurant. The customers' level of satisfaction will be determined by their frequency in the restaurant. The success of the project will be determined by the market share with half a month as well as the employees' experience. High-level project Assumptions The project assumes that there are no enough supply of sandwiches in the market The other sandwiches producers will not compete with them upon entering the market The customers are not satisfied with the current supply in the market Project Charter The price in the market is not affordable The quality of the sandwiches in the market are of low quality The employees will be cooperative Entrance in the market will be a smooth journey High -level project constraints Capital Labor Advertisement Time Workforce The procedure is long and tiresome Strict government rules and procedures as well as the requirements Shortage of labor Exclusions and boundaries The exact cost or profit to achieve The achievement of the employees since some employees are stubborn The exact cost of running the business The exact number of sales The losses the business will face The exact market share the company will conquer The owner of the restaurant specific salary Major risks Low profit Project Charter High labor cost High initial starting cost Insufficient funds Stiff competition Lack of government support Health hazards Unavailability of resources KEY STAKEHOLDERS Project Manager Authority Level Project Charter Project Core Team Subject Matter Experts (SMEs) (What resources will you need with special expertise?) yes APPROVALS Type Name Project Manager Approval Customer/Sponsor Approval Signature Date Project Charter Project Name Project Project Team Owner(s) Number Prioritization Start Date: Scheduled Completion Date: Mission purpose The organization aims at providing quality sandwiches to its esteemed customers at an affordable price. The main aim of the business is to reach out to all customers in the city and establish a large market share through its quality services and affordable prices. Creating a friendly environment to its employees and the customers. To respect each employees and individual in the organization and encourage personal growth. To be active partners with the community who are our customers and where our employees work and live. Purpose of the company To provide quality and sweet sandwiches to its esteemed customers and the community at large To create employment to many young chefs For empowerment to the young people and the food sector To sell sandwiches to its customers at an affordable price Project Charter To join an established franchise in supply of sandwiches in the market To offer the required skills to its employees as it empowers them To make use of the advanced technology in the food industry Project description and project product The project will be involved in sandwiches making as well as employment and growth of sandwiches market in the city and the country as a whole. The company will to join an established franchise in the supply of sandwiches in the market. The major outcome of the project will to meet the customer satisfaction and needs in the market. There will also be creation of employment and meeting employees' needs and generation of income and hence boosting of the economy. There will also be growth in the food industry. To complete the project, I will require assistance from an expert in sandwiches who will guide me on the way forward of completing the project. Combined efforts with the employees as well as the project advisor will facilitate a lot in the completion of the project. Advertising the company will also facilitate in its completion Upon completion of the project, there will be creation of employment and growth of the sandwiches market. Additionally, the will be high level of supply of sandwiches and hence customer needs will be meet. The products will be sold at an affordable cost to its customers and hence increasing the market share. Empowerment and training of the employees will also be completed upon finishing of the project. Objectives of the project To be the leading sandwiches supplier in the market by taking the upper hand market share of about 60% To offer quality sandwiches to its esteemed customers at an affordable price by cutting the price to three quarters of the initial price Project Charter Expansion of the food company especially in the fast food and snacks sector Becoming a major shareholder in the sandwiches company by taking half of the market supply Business needs By establishing this project and upon completion, there will be generation of income There will also be an increase in sandwiches supply which will lead to reduction of price. This will favor the customers. As the project owner, there will be generation of income as well as creation of employment. The owner of the project will acquire managerial skills as well as generation of profit from the large sales due to large market share scope. There will also be creation of employment. Milestones Training will consist of a 17 day training program followed by a 4 week apprenticeship program. This training is from Jimmy John's and will give the necessary knowledge needed to operate your own store. The timeline for opening a Jimmy John's will be 10-15 weeks. That timeline will include the training, finalizing the lease details, and getting the location remodeled to meet the specifications required by Jimmy John's. The project will take up initially on 15th of august. Restaurant will be opening from 8am in the morning. It will be a 24hrs business and hence the workers will be working on shifts. Budget To create a Jimmy John's it will take approximately $300,000 to $550,000 in startup expenses. The initial franchise fee is $35,000. Royalty and continuing service fees are 6% with advertising fees of 4.5%. Estimated Labor $140000 Project Charter Estimated Materials Estimated Contractors $20000 $120000 Estimated Equipment and $300000 Facilities Estimated Travel $24000 Total Estimated Cost Acceptance criteria The project success will be measured by the market share the company will acquire. Within the first two months of the business the company should be supplying its entire neighborhood with sandwiches. This will be determined by the number of sales the restaurant. The customers' level of satisfaction will be determined by their frequency in the restaurant. The success of the project will be determined by the market share with half a month as well as the employees' experience. High-level project Assumptions The project assumes that there are no enough supply of sandwiches in the market The other sandwiches producers will not compete with them upon entering the market The customers are not satisfied with the current supply in the market Project Charter The price in the market is not affordable The quality of the sandwiches in the market are of low quality The employees will be cooperative Entrance in the market will be a smooth journey High -level project constraints Capital Labor Advertisement Time Workforce The procedure is long and tiresome Strict government rules and procedures as well as the requirements Shortage of labor Exclusions and boundaries The exact cost or profit to achieve The achievement of the employees since some employees are stubborn The exact cost of running the business The exact number of sales The losses the business will face The exact market share the company will conquer The owner of the restaurant specific salary Major risks Low profit Project Charter High labor cost High initial starting cost Insufficient funds Stiff competition Lack of government support Health hazards Unavailability of resources KEY STAKEHOLDERS Project Manager Authority Level Project Charter Project Core Team Subject Matter Experts (SMEs) (What resources will you need with special expertise?) yes APPROVALS Type Name Project Manager Approval Customer/Sponsor Approval Signature Date