A company has several employees performing different jobs for purchasing inventory from a vendor and making payments to that vendor. There is a manager involved with approving a purchase order. There is a bookkeeper recording the transaction in Microsoft Dynamics GP. Another individual matches the vendor invoice to the receiving report and the purchase order before paying the vendor. A warehouse manager maintains the inventory records and records receipts of the goods. This is evidence of:

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1security roles.

2valid data controls.

3segregation of duties.

4posting controls.

5none of the above.

Q-9-2. Automatic Entry Controls

Automatic entry controls:

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1are used to determine who can use Microsoft Dynamics GP.

2are used to minimize processing mistakes.

3are used to limit the tasks a user can perform in Microsoft Dynamics GP.

4A and B.

5B and C.

Q-9-3. Internal Controls

Which of the following statements about controls is NOT true?

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1An example of an automatic calculation control is the computation of total cost in a purchase order when the unit cost and number of items purchased are entered.

2After setting up a new user in Microsoft Dynamics GP, you must grant that user appropriate privileges.

3The only user who can add or delete other users and select the companies the users have access to in Microsoft Dynamics GP, is the system administrator.

4An accounts receivable inactivate control is used when an authorized person decides not to sell additional products or services to a customer without specific approval of management.

5All of the above statements are true.

Q-9-4. Valid Data Controls

A valid data control:

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1prevents a sale from occurring if a customer exceeds its credit limit.

2prevents unauthorized changes to the system.

3is used to limit the tasks a user can perform in Microsoft Dynamics GP.

4is used to add or delete a user in Microsoft Dynamics GP.

5provides an error message if you enter the wrong year for a transaction.

Access Controls

Q-9-5. Access Controls

Access controls:

Please add checkmark next to the correct answer(s).

1are used to reduce the time to enter transactions and minimize errors.

2are used to add or delete users in Microsoft Dynamics GP.

3are used to restrict unauthorized changes in Microsoft Dynamics GP.

42 and 3.

53 only.