A. General Information

Provide basic information about the project including: Project Title - The proper name used to identify this project; Project Working Title - The working name or acronym that will be used for the project; Proponent Secretariat - The Secretariat to whom the proponent agency is assigned or the Secretariat that is sponsoring an enterprise project; Proponent Agency - The agency that will be responsible for the management of the project; Prepared by - The person(s) preparing this document.

Project Title:	Cloud Migration	Project Working Title:	Operations through Cloud Migration
Proponent Secretariat:	Mansi Patel	Proponent Agency:	simnet
Prepared by:	Group 7

Points of Contact

List the principal individuals who may be contacted for information regarding the project.

Position	Title/Name/Organization	Phone	E-mail
Project Sponsor	Zahin Hyder	+966 56 488 3184
Program Manager	Amell Ortiz	647-928-2987
Project Manager	Nirjala Maharjan	437-436-8573
Proponent Cabinet Secretariat	Mansi Patel	905-598-9226
Proponent Agency Head	simnet	416-482-2854
Customer (User) Representative(s)	Bardia Boloukazari	437-255-1873

B. Executive Summary

An Executive Summary is required when Sections C thru G of the charter are excessively long. In two or three paragraphs, provide a brief overview of this project and the contents of this document.

The goal of the enormous Cloud Motion project is to transform enterprises' IT infrastructure by moving them to cloud-based settings. Optimising resource use, enhancing security measures, and fostering innovation are all part of the project's efforts to modernise operations and address urgent difficulties that come with legacy frameworks. Organisations may achieve previously unattainable levels of flexibility, scalability, and efficiency by adopting cloud technology, which will help them keep ahead of the curve in the quickly changing digital landscape of today.

The project's business objectives are centred on digital transformation, cost optimization, and improving the customer experience. These aims are in line with the strategic objectives specified in the Commonwealth or Agency Strategic Plan. The significance of operational competence, regulatory compliance, and customer-centricity is emphasised in these objectives, which offer a strategic foundation for the all-encompassing cloud migration plan. By giving these goals top priority, the project hopes to enable businesses to successfully use cloud technologies, resulting in increased revenue and a competitive edge.

Important presumptions about the dependability of cloud service providers, compliance with quality standards, legal compliance, and efficient channels of communication underpin the project's execution. Throughout the course of a project, decisions are made based on these presumptions, which guarantee that the results meet the objectives and expectations of the business. Through meticulous planning, strong management, and the commitment of knowledgeable staff, the Cloud Motion project is expected to yield measurable results and lead businesses into a new era of digital excellence and resilience.

C. Project Purpose

Explain the business reason(s) for doing this project. The Project Purpose (the Business Problem and Project Business Objectives) is in the Project Proposal, Section B.

The purpose of migrating to the Cloud is to address the growing demand of organizations to move their on-premises foundation and applications to cloud-based environments, in order to improve productivity, gain competitive advantage, more security and

Adaptability.

1. Business Problem

The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Agency's Strategic Plan or IT Strategic Plan.

The business problem addressed by the Cloud Motion Project is the need for organizations to modernize their IT framework and applications to accommodate important objectives and remain competitive in the digital time. Specifically, the project aims to solve tracking problems:

Limitations of the legacy framework: Many organizations are blighted by an outdated local foundation that needs the skill, adaptability and effectiveness to meet advanced business requests.

Inefficient Resource Utilization: Conventional on-premise frameworks often suffer from asset underutilization, leading to wasted capacity and redundant costs.

Risk of Technological Obsolescence: With rapid advances in innovation, organizations face the risk of falling behind their competitors if they fail to understand current arrangements.

Security and Compliance Concerns: The on-premises base may require strict security measures and compliance certifications announced by cloud providers.

Inability to Scale and Innovate: Conventional IT environments often struggle to powerfully scale assets to accommodate fluctuating workloads or bolster imaginative activities. This lack of scale hinders agility and advancement, limiting the organization's ability to respond quickly to changes and customer needs.

2. Project Business Objectives

Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Commonwealth or Agency Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective.

Commonwealth or Agency Strategic Plan - Initiative or Critical Issue	Project Business Objectives
Digital Transformation and Modernization	-Execute a comprehensive cloud relocation technique to modernize the IT foundation and applications, aligning with the organization's IT change objectives. -Improve operational proficiency by leveraging cloud-based arrangements to streamline forms, automate workflows, and optimize resource utilization. -Mitigate security risks and ensure administrative compliance by adopting cloud-based security and cloud-based improvements.
Cost Optimization and Operational Excellence	-Reduce IT expenses and total cost of ownership by transitioning from on-premises infrastructure to cost-effective cloud-based solutions. -Optimize asset utilization and minimize downtime by proactively observing, tuning execution, and orchestrating capacity within the cloud environment. -Execute cloud-based disaster recovery and business progression plans to alleviate the financial impact of unexpected outages and data loss.
Enhancing Customer Experience and Service Delivery	-Accelerate time to market for unused products and services by leveraging cloud-based development and configuration capabilities. -Improve the adaptability and execution of customer-facing applications and administrations to satisfy developing requests and convey constant customer engagement. -Deploy data-driven experiences and analytics solutions within the cloud to capture deeper customer experiences and personalize offers based on customer inclinations and behavior.

D. Assumptions

Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project.

1. Assurance of Reliable Cloud Service provider

We assumed that the chosen cloud service provider is trustworthy, providing stable services and upholding a high standard of availability. This guarantees that the migration project can be successfully carried out and that the cloud infrastructure can be trusted.

2. Quality / Specification

The quality of our materials will be in good working condition throughout the project. All the team members possess good qualities of skills in the project. However, the work quantity of the members may resonate differently as they possess different skills and experiences

3. Regulatory dependencies

Considering regulatory requirements into consideration, this assumption suggests that the project takes legal and compliance standards into account and complies with them. It guarantees that the migration complies with all applicable regulations.

4. Communication channel

We assumed that to enable smooth cooperation amongst team member, a strong communication channel will be established. Throughout the Project, good communication makes sure that everyone is informed and on the same page.

5. Target Audience Response

The assumption here is that the target audience will respond positively to the project initiatives. This anticipation is based on thorough market research and strategic planning to align project objectives with the expectations and preferences of the target audience.

6. Participant Engagement

The assumption is that all team members will contribute equally and actively throughout the project journey. This relies on the premise that each team member is committed to participating at an optimal level, leveraging their skills and expertise for the project's success.

7. Adequate Budget Allocation

The cost spent for the purchase and maintenance of the resources will stay within the planned budget by the project manager. However, if the resources depreciate or malfunction, the budget may exceed the actual cost assumptions since it requires repairing the resources.

E. Project Description, Scope and Management Milestone

1. Project Description

Describe the project approach, specific solution, customer(s), and benefits. The Project Description is located in the Project Proposal, Section C.

Cloud migration is like upgrading your digital space. Our project will be designed to improve operations by transferring crucial data from one data center to another. It won't only be a change; it will be a wise decision to reduce costs and manage more difficult jobs with ease.

Our software will set itself apart by optimizing the servers for better performance in addition to simply moving them. Regardless of your preference for an easy and quick transfer or a thorough redesign of applications, our platform will offer a wide range of alternatives that are specifically suited to your company's requirements.

But our dedication will go beyond just transferring information and programs.

Its foundation will be giving you seamless, location-independent access to your data and cloud services. This will guarantee unmatched efficiency and flexibility, letting you use your resources whenever and wherever you need to. Our platform will prioritize security at the start of any migration process, stressing its importance.

Strict protocols will be implemented to ensure a safe and seamless transfer, enabling you to make the changeover without sacrificing the security of your important information and business processes.

It won't just be a migration when you switch to updated appsrather, it will be a proactive move to ensure your business is ready for the future. With our platform, you will be at the forefront of technological innovations and stay up to date with the most recent developments in the digital world.

To summarize, our cloud migration platform will provide a holistic approach that encompasses innovation, scalability, and efficiency. It will be an invitation to boldly welcome IT's future.

2. Scope

The Project Scope defines all of the products and services provided by a project, and identifies the limits of the project. In other words, the Project Scope establishes the boundaries of a project. The Project Scope addresses the who, what, where, when, and why of a project.

1. Strategic Management of Large-Scale Data Transfer Challenges

With the complexity involved in transferring huge volumes of data, the project will develop a well-planned strategy. Large-scale data transfer problems should be successfully handled by this approach, which should also minimize downtime and guarantee data integrity.

2. Ensuring Continuous Data Availability Throughout Migration

The Project will focus on measures to maintain data availability without disruption during the migration. To avoid having any detrimental effects on ongoing operations, this includes features that allow for real-time access to vital data and services.

3. Data transfer speed

This assumption refers to the improvement of data transfer speeds during migration. It emphasizes how crucial effective data transmission methods are to cut down on the amount of time needed for the migration process.

4. Quick Adaptation Cloud technology

The project focuses on the seamless integration of current systems with cloud technology for a swift transition. It includes assessing current infrastructure, implementing necessary changes, and ensuring minimal disruption to routine business operations

5. Efficient Data Backup and Recovery Procedures

This guarantees that data may be easily restored in the event of any unforeseen problems or data loss during the migration process, assuming the availability of effective backup and recovery systems.

6. Handling transitions in cloud data migration

The project will emphasize how crucial it is to successfully manage transitions throughout the cloud data migration procedure. It entails taking a methodical approach to managing transitions and changes to provide a seamless and well-organized migration process.

7. Advanced-Data security protocols

The integration and activation of modern data security procedures is the main objective of this project. To strengthen the protection of sensitive data during the relocation process involves putting in place strong encryption methods, strict access controls, and other sophisticated security systems.

3. Summary of Major Management Milestones and Deliverables

Provide a list of Project Management Milestones and Deliverables (see Section E of the Project Proposal Document). This list of deliverables is not the same as the products and services provided, but is specific to management of the project. An example of a Project Management Milestone is the Project Plan Completed.

Event	Estimated Date	Estimated Duration
Project Charter Approved	Feb 08, 2024	1 Week
Project Plan Completed	Feb 15, 2024	2 Weeks
Project Plan Approved	Feb 22, 2024	1 Week
Project Execution - Started	Mar 01,2024	3 Months
Project Execution Completed	Jun 01,2024	6 Months
Project Closed Out	Jun 15, 2024	2 Weeks

F. Project Authority

Describe the authority of the individual or organization initiating the project, any management constraints, management oversight of the project, and the authority granted to the Project Manager.

1. Authorization

Name the project approval authority that is committing organization resources to the project. Identify the source of this authority. The source of the approval authority often resides in code or policy and is related to the authority of the individual's position or title.

The project sponsor, Zahin Hyder, is in charge of giving the project approval and spending permission as well as confirming that the suggested investment solution is approved and that the project as it is should move forward to the project delivery planning phase. The term "project approval" describes the Local Entity's first formal declaration of intent to fund the Project Facilities.

2. Project Manager

Name the Project Manager and define his or her role and responsibility over the project. Depending on the project's complexities, include how the Project Manager will control matrixed organizations and employees.

Nirjala Maharjan is the project manager for the cloud migration project. Nirjala's responsibilities include project management from start to finish. Project planning, stakeholder and risk management, resource management, budget and cost management, quality control, and change management are all under her purview. Nirjala uses her strong leadership, teamwork, and communication abilities to manage matrixed organisations and personnel. In order to effectively track progress, manage dependencies, and settle disputes, she creates a collaborative work environment, clearly defines lines of communication and accountability, and makes use of project management tools.

3. Oversight

Describe the Commonwealth or Agency Oversight controls over the project.

The Simnet agency is responsible for executing the cloud migration, which is being led by the Project Manager. Representatives from various departments participate in the process, ensuring broad stakeholder participation and alignment with corporate objectives. To keep abreast of project status, budget usage, and risk mitigation tactics, the Project Manager conducts periodic interfaces. Additionally, periodic audits are performed by simnet's Cloud Compliance Team to verify compliance with regulatory standards. This strong oversight structure fosters accountability, transparency, and success of the project's cloud migration initiative.

G. Project Organization

1. Project Organization Chart

Provide a graphic depiction of the project team. The graphical representation is a hierarchal diagram of the project organization that begins with the project sponsor and includes the project team and other stakeholders.

2. Organization Description

Describe the type of organization used for the project team, its makeup, and the lines of authority.

The organization overseeing the Cloud Migration project, known by the working title "Cloud Motion," is a dynamic and forward-thinking entity dedicated to addressing the evolving needs of modern businesses. With a commitment to innovation and efficiency, this organization recognizes the imperative for organizations to migrate from on-premises infrastructure to cloud-based environments.

Proponent Secretariat and Proponent Agency, responsible for the project's management, are yet to be disclosed. However, the project is led by Team 7, comprised of skilled professionals prepared to navigate the challenges of cloud migration. The team comprises key individuals, including the Project Sponsor, Program Manager, and Project Manager, each playing vital roles in ensuring the project's success.

The Project Sponsor, whose identity is forthcoming, holds the authority to approve the project, allocate resources, and validate the proposed investment solution. This ensures that the project aligns with the organization's strategic goals and is set on a path for successful implementation.

The Project Manager, assumes a pivotal role in the project's execution, overseeing matrixed organizations and employees. Their responsibilities include strategic planning, coordination of project milestones, and ensuring effective communication channels within the team.

The organization acknowledges the critical business problems addressed by the Cloud Migration project, emphasizing the need for IT modernization, resource optimization, enhanced security, and improved scalability. The project's business objectives align with the broader strategic initiatives outlined in the Commonwealth or Agency Strategic Plan, focusing on digital transformation, cost optimization, and customer experience enhancement.

Assumptions, integral to the project's decision-making process, revolve around the reliability of the chosen cloud service provider, the quality of materials and team skills, regulatory compliance, effective communication channels, positive target audience response, active participant engagement, and adherence to the allocated budget.

The Cloud Migration project, as described in the document, envisions a comprehensive approach to the migration process, prioritizing security, scalability, and efficiency. The outlined scope covers strategic management of data transfer challenges, continuous data availability, improved data transfer speed, quick adaptation to cloud technology, efficient data backup, and recovery procedures, and advanced data security protocols.

Major management milestones and deliverables provide a structured timeline for the project's progression, from charter approval to project closure.

3. Roles and Responsibilities

Describe, at a minimum, the Roles and Responsibilities of all stakeholders identified in the organizational diagram above. Some stakeholders may exist whom are not part of the formal project team but have roles and responsibilities related to the project. Include these stakeholders' roles and responsibilities also.

Project Sponsor:

Role: The primary authority responsible for approving the Cloud Migration project, committing organizational resources, and ensuring alignment with strategic goals.

Responsibilities:

- Approve project charter and funding.

- Validate the proposed investment solution.

- Confirm that the project aligns with strategic initiatives.

- Provide ongoing support and guidance.

Program Manager:

Role: Oversee the overall program, ensuring alignment with organizational objectives and strategic plans.

Responsibilities:

- Collaborate with project teams to achieve program goals.

- Provide strategic direction for the Cloud Migration initiative.

- Manage program-level risks and issues.

- Ensure effective communication between project teams.

Project Manager:

Role: Lead the Cloud Migration project, ensuring successful planning, execution, and closure.

Responsibilities:

- Develop and finalize the project plan.

- Coordinate matrixed organizations and team members.

- Oversee day-to-day project activities.

- Manage project risks and issues.

- Ensure effective communication within the project team.

- Monitor project progress and adjust plans as needed.

Proponent Cabinet Secretariat:

Role:Represent the proponent agency at the cabinet level, providing oversight and strategic guidance.

Responsibilities:

- Align the Cloud Migration project with organizational priorities.

- Provide strategic input and decision-making support.

- Ensure compliance with organizational policies and standards.

Proponent Agency Head:

Role: Lead the proponent agency, overseeing the successful execution of the Cloud Migration project.

Responsibilities:

- Provide overall direction and support for the project.

- Ensure resource availability and allocation.

- Monitor the project's impact on agency goals and objectives.

Customer (User) Representative(s):

Role: Represent the interests and needs of end-users throughout the Cloud Migration project.

Responsibilities:

- Provide input on user requirements and expectations.

- Participate in testing and validation processes.

- Ensure that the project meets end-users' needs.

Other Team Members:

Role: Contribute expertise and support to various aspects of the Cloud Migration project.

Responsibilities:

- Actively participate in project tasks and activities.

- Collaborate with team members for successful project outcomes.

H. Resources

Identify the initial funding, personnel, and other resources, committed to this project by the project sponsor. Additional resources may be committed upon completion of the detailed project plan.

Resources	Allocation and Source
Funding	Source: (i.e. Federal Grant)	Amount: $$1,000,000
Source: Internal Budget Allocation	Amount: $$100,000
Savings: $$500,000	Cost Avoidance Savings:$50,000
Project Team (Full and Part Time Staff)	Project Sponsor: Program Manager Project Manager Proponent Cabinet Secretariat Proponent Agency Head Customer (User) Representative(s) Other Team Members
Customer Support	Personnel:2 Customer Support Representatives (Full-Time) Equipment:Customer Support Software Licenses, Headsets Training Budget: $$20,000
Facilities	Office Space:Leased office space in downtown toronto Meeting Rooms:Access to conference rooms in the corporate office Infrastructure:Upgraded network infrastructure for enhanced connectivity
Equipment	Computers:20 High-Performance Laptops Servers:4 Enterprise-Grade Servers Networking Equipment:Cisco Networking Equipment
Software Tools	Cloud Migration Tools:AWS Migration Hub, Azure Migrate Collaboration Software:Microsoft Teams, Slack Project Management Software:Jira, Asana
Other	Training and Development:Training programs for team members - $15,000 Contingency Fund:$50,000 for unforeseen expenses Miscellaneous Expenses:Printing, office supplies, and incidentals - $10,000

I. Signatures

The Signatures of the people below document approval of the formal Project Charter. The Project Manager is empowered by this charter to proceed with the project as outlined in the charter.

Position/Title	Signature/Printed Name/Title	Date
Proponent Cabinet Secretariat (as required)	Mansi Patel	February 16, 2024
Proponent Agency Head	simnet	February 16, 2024
Project Sponsor (required)	Zahin Hyder	February 16, 2024
Program Manager	Amell Ortiz	February 16, 2024
Project Manager (required)	Nirjala Maharjan	February 16, 2024
Other Stakeholders as needed	Bardia Boloukazari	February 16, 2024

1.Schedule and WBS (Gannt Chart)

A document that outlines the Project's schedule which can be determined based on the tasks and time estimates in the WBS. It should include project baseline and corresponded milestones.