ABC Company has 50,000 employees and wants to increase employee productivity by setting up an internal software applications training program. The training program will teach employees how to use Microsoft software programs such as Word, PowerPoint, Excel, Project and Access. Courses will be offered in the evenings and on Saturdays and taught by qualified volunteer employees. Instructors will be paid $40 per hour. In the past, employees were sent to courses offered by local vendors during company time. In contrast, this internal training program should save the company money on training as well as make people more productive. The Human Resources department will manage the program, and any employee can take the courses. Employees will received a certificate for completing the courses, and a copy will be put in their personnel files. The company is not sure which vendors off- the- shelf training materials to use. The company needs to set up a training classroom, survey employees on desired courses, find qualified volunteer instructors, and start offering courses. The company wants to offer the first courses within six months. One person from Human Resources is assigned full time to manage this project, and top management has pledged its support.

1. Project Scope Management: Create a WBS for this project and enter the tasks in in any project management software (or show evidence in identical format/content). Create mile-stones and summary tasks (Deliverables). Look to the Work Breakdown Structure to see a break down example.

Here are some specific tasks to this project:

*Review off-the-shelf training materials from three major vendors and decide which one to use. *Negotiate a contract with the selected vendor for its materials.

*Develop communications information about this new training program. Disseminate the information via departments meetings, email, the companys intranet, and flyers to all employees.

*Create a survey to determine the number and type of courses needed and employees preferred times for taking the courses.

*Administer the survey.

*Solicit qualified volunteers to teach the courses.

*Review resumes, interview candidates for teaching the courses, and develop a list of preferred instructors.

*Coordinate with the facilities department to build two classrooms with 20 personal computers each, a teacher station, and overhead projection system (assume that facilities will manage this part of the project).

*Schedule courses.

*Develop a fair system for signing up for the classes.

*Develop a course evaluation form to assess the usefulness of each course and the instructors teaching ability.

*Offer classes.

2. Project Time Management

*Enter realistic durations for each task and then link appropriate tasks. Be sure that all tasks are linked in some fashion to the start and end of the project. Gantt Chart to see the list of tasks and the way their link is illustrated. Assume that you have six months to complete the entire project.

*Print the Gantt chart view and Network Diagram view for the project.

*Print the schedule table to see key dates and slack times for each task.

3. Project Cost Management

*Assume that you have four people from various departments available part-time to support the full-time Human Resources person, Terry, on the project. Assume that Terrys hourly rate is $40. Two (2) people from the Information Technology department will each spend up to 25% of their time supporting the project. Their hourly rate is $50. One (1) person from the marketing department is available 25% of the time at $40 per hour, and one person from corporate is available 30% of the time at $35 per hour. Enter this information about time and hourly wages in the Resource Sheet. Assume that the cost to build the two classrooms will be $100,000, and enter it as a fixed cost.

*Using your best judgment, assign resources to the tasks.

*View the Resource Graphs for each person. If anyone is over allocated, make adjustments. *Print the budget report for the project.

4. Project Human Resource Management

*Assume that the marketing person will be unavailable for one week, two months of the project, and for another week, four months into the project. Make adjustments to accommodate this unavailability, so the schedule does not slip and costs do not change. Document the changes from the original plan and the new plan.

*Add to each resource a 5% raise that starts three months into the project. Print a new budget report.

*Use the resource Usage view to see each persons work each month. Print a copy.

5. Project Communications Management

*Print a Gantt chart for this project. Use a timescale that enables the chart to fit on one page. Then copy a picture of the same Gantt chart in PowerPoint and print the slide.

*Print a To-do-List report for each team member.

*Review some of the other reports and print out one that you think would help in managing the project.