Activity 2: Evaluate information to prepare design drawings. Task 2.1 In this task, you need to enter the ICT division operational, R&D and server room area to prepare the design drawings. Book a consultation with Head of ICT to determine the type of access and level of access and fill in the access request form given below with the relevant details. PROCLOUD ACCESS REQUEST FORM - ICT DEPARTMENT Instructions Submit one request form per user. By submitting this request, the Head of ICT or authorized approver confirms that the user has agreed to and had signed the confidential information disclosure agreement. SECTION A: USER INFORMATION AND APPROVAL Username and Surname: Agency/Division / Department Employee ID # (include if available) Any Existing User Account IDS User Status Permanent Temporary Contractor Vendor Position / Title E-mail Address Physical work address (include floor, City if applicable) Phone# Post code Appointed HOICT or Authorised Date Approver Name and Surname Remove access. Default privileged access SECTION B: ACCESS REQUEST INFORMATION Type of request: New access Date needed by: State Select the requested computing platforms or applications. IT Operations Server administration Database administration Reset passwords. Backup and recovery Other: Why is the privileged access required? Please be specific. Signature of the Requester Approver Signature of Task 2.2 Now you must identify the data sources available in the site where you can collect field data. In consultation with HOICT and with the mentor, find out the accessible and available information sources in ICT department and find out the physical obstacles in implementing the proposed cloud solution and propose a way/s to manage them. Use below template in constructing your answer. Physical Impediment Data Source Proposed solution Task 2.2 Now you must identify the data sources available in the site where you can collect field data. In consultation with HOICT and with the mentor, find out the accessible and available information sources in ICT department and find out the physical obstacles in implementing the proposed cloud solution and propose a way/s to manage them. Use below template in constructing your answer. Data Source Physical Impediment Proposed solution Task 2.3 In the discussion with HOICT and the mentor, make sure that you inquire about the existing network related facilities available so you can determine the technology gap to act upon. Below given are the general items that may help you in conducting the discussion. Network bandwidth Storage capacity Network performance Network segmentation Administrative requirements Security requirements Fill in the given template with the mentioned items. You can refer to the network infrastructure overview in the scenario to ensure all available facilities. Equipment Equipment Layouts Network services Task 2.4 Now you are almost ready to prepare the design. Prior to that you need to address one more crucial requirement mentioned in project requirements. A) During the discussion with HOICT and the mentor, find out the ICT operational areas that has excessive carbon footprint' in this project and propose the solutions to reduce the effect with their verbal approval. Record the findings with proposed solution in the template given below. An example is provided for your reference. Affected Area Concern Proposed Solution e.q. IT operations Printing 20 reports daily Create PDF documents communicate through email required B) Refer to the scenario about the location the organisation operates and discuss with meeting participants on geographical concerns that could affect department operations in future. Record at least three (03) affected areas (e.g., equipment, services, etc.) in the department and discuss solutions / actions to mitigate the risk of any system failure in the template given below. Geographical concern Affected area/ item 1) 2) 3) and Proposed action solution/ Task 2.5 In this step, you have to review the tasks carried out so far to create a suitable network design to match ProCloud ultimate project requirement. In doing so, you must create a step-by-step method that require to design a good network solution. You may navigate internet on possible examples and refer to the scenario on detailed user requirements. You may record the steps in the given space below. An example is provided for student's reference. Steps required to design a good network e.g. Step 1: Verify the business / project goals Activity 3: Select design option. Task 3.1 Based on the information you found up to this point, determine the viable solutions to the networking requirements. Try to think of more than one network topologies. Explain how they relate to the requirements. You may use the space given below in recording your answer. Viable Solution Relationship requirements to Design Option / Network Topology the project Task 3.2 Now you must compare the design options determined in task 3.1 to select the most preferred solution. Pick at least two (02) network design options / topologies and list down their advantages and disadvantages based on the 'enterprise criteria' mentioned in Task 1.4. Provide your comparison results to the HOICT and to the mentor and collaboratively select the best design option that satisfies the project requirement. You may use the template given below to carry out the comparison. Advantages Disadvantages Approved Design Option / Network Topology for the Cloud Storage Project Requirement: Task 3.3 After you have decided on a plan of action regarding the design options, the next step is to arrange the design brief. Explain what will be included in this brief and what its significance to the design process in your own words is. Provide you answer in the space given below. Elements to include in design brief Significance Activity 4: Prepare design plan. Task 4.1 At this stage, you should have completed the network diagrams and draft copies of the documentation which include field data and information with regard to required equipment, equipment layouts, any modifications required to be made to the network layout, how the existing design meets organisational requirements and any further information that Prepare the detailed design plan including relevant geographical and topological information, equipment and material and cost estimates. Mention any additional information should be included into the documentation. would be needed for the work. You may use the space given below to prepare detailed design plan. Detailed Design Plan - ProCloud Data Storage Solution Task 4.2 Now that you have prepared the final design plan with all necessary elements, call up a meeting with ICT management including HOICT and mentor along with the PMO (project management office) to discuss the detailed design plan and its main elements. Record main discussions points discussed in the meeting and prepare the minutes of meeting and obtain relevant approval for interim design plan to proceed further. You may use the template is given below in recording the minutes. Student can add or edit items to the given format. Call to order. A meeting of [meeting type] was held at [Location] on [Date]. Attendees Attendees included [list attendee names]. Members not in attendance Members not in attendance included [list names]. Approval of minutes Meeting minutes [To replace any placeholder text (such as this) with your own, just select a line or paragraph and type. For best results, don't include space to the left or right of the characters in your selection.] Reports [Attach detailed design plan along with geographical and topological information, equipment and material and cost estimates for approval] Unfinished business [Add your text here.] New business [Add your text here.] Announcements [Add your text here including date of next meeting if decided.] Signature of [authorised party] Date of approval Task 4.3 Now it's time to finalise all the work related to the network design brief. a) In this final task you must produce the final detailed design brief for the proposed Cloud store for ProCloud. Utilise the template given below in completing the task. FINAL DESIGN BRIEF - CLOUD STORE FOR PROCLOUD Expectation: This design brief establishes clear expectations between the business and the Network Administrator. Business name: (Insert Business name here) Client contact: (Insert client contact name here) Due date for completion: (if you have any dependencies which make a particular start and end date critical make sure you communicate these before you brief a designer. The due date for completion is when you expect to have the final, approved design in your hand, ready for use.) Review date/s: (there should be at least one client review to ensure the design meets client expectations. You can also use this section to specify completion dates of other key stages.) Budget: (provide an idea of how much money you plan to spend. This enables the designer to be realistic when they provide options.) Product/service/brand name: (aim to reflect the purpose of the design project in its title. If it's in the public domain title may need to include branding.) Key objectives: (main business benefits of getting this design successfully delivered.) Marketing objectives and target audience: (detailed description of the target market and marketing approach. Include details such as occupation, gender ratio, average age, nationality/location, psychological demographic, lifestyle preferences, advertising and promotional plans, distribution etc.) Regulatory issues: (note any regulations which will impact the design e.a. product labelling laws.) Scope: (detailed list of everything this project is expected to deliver.) Not in scope: (use this section to specify design elements that are out of scope e.g. if you're completing a web design project but don't want an email newsletter.) Purpose and function: (use this section if you are briefing a product designer. To be able to provide a workable design, the designer needs to know what the product is supposed to be able to do, who will be using it and in what circumstances. This information may be obvious to the inventor but still needs to be spelled out clearly for the designer.) Design Project plan: (list the project milestones, what is needed to complete them and who is responsible.) Testing and maintenance plan: (list down the plan for testing and maintenance of the system after implementation.) Attachments: (provide anything you want to use e.q. existing drawings, sketches of prototypes, examples of designs or products (as benchmarks or comparison), or equipment and material and cost estimates.) Measures of success: (how will you ensure the design is appropriate for your objectives and audience e.q. will you show samples to your potential customers including operational staff, etc.) b) Identify three (03) most appropriate internal communication methodologies to circulate the final design brief among project stakeholders including operational staff for their instructions. Communication Media 1) 2) 3)