As you review the project's status, you note that the conference strategy and vendor exhibition stages of the project are behind schedule. You are considering your options and determining strategies to bring the schedule back to the baseline. However, you have just received a message from the Project Director, noting that the following communications have been received from the client: The client has been directed that the budget for the conference must be reduced by 30% due to the reallocation of funding to a more pressing project. The client has asked you to provide options for reducing the total conference cost and/or recouping the sunk costs of the conference by considering deferring or cancelling the conference. The client has asked for an assessment of reducing the conference duration to 1 day and cancelling the dinner. Provide options that will address the client's request, analysing cost and schedule impacts and the risk and impact of each option against the scope and deliverables of the project. Carry out a quality audit to check whether the quality metrics have been achieved and whether quality assurance processes have been followed. Consider the impact of your recommendations on the quality of the project and the deliverables. Provide findings and recommendations in the form of word memo to the Project Director using the allocated template or a template of your own design. PROJ6002 Hire Event Project Case Scenario (Assessment 3) Appendix 1: Initial Objectives of the Conference To deliver high-quality, value-added training workshops that will be useful for the attendees To establish a social network platform and community of practice that will reflect well on collaborations To raise the profile of the host organisation within the project management community To meet strict financial criteria. Appendix 2: Initial Deliverables The key deliverables for the project are: Schedule for the planning and delivery of the project Plan for the technical program including conference workshop themes, tracks, special interest groups and a master schedule Layout and plan of workshops within the venue including start and finish time and room location Marketing plan and schedule Cost plan including return-on-investment and break-even analyses Contingency plans for IT support, and catering Delivery and post-delivery of the conference Project management of all supporting activities to ensure that the event is delivered on time and on budget, and delivers the objectives identified by the client. Appendix 3: Initial Conference Project Activities and Current Status Status is identified by comment, percent complete and RAG colour assigned to the Status column. Where the expected completion date is the same as the baseline completion date, the status colour is green. Where the expected completion date is less than two weeks after the baseline completion date, the status colour is amber. Where the expected completion date is two weeks or more after the baseline completion date, the colour is red. If you have added activities, or decomposed activities to further levels in the WBS or schedule, you should consider the baseline and expected completion date of these activities in identifying the status of each activity and the project overall. Conference Case Study Project 86 days Activities Duration Relationships Status A Conference Project Management 32 days AA Recruit project team 22 days - Complete AB Establish organisational procedures 30 days AA(ss+1) Complete AC Establish CAO support levels and budget 25 days AA(ss+1) Complete AD Develop conference goals and objectives 15 days AC(ss+6) Complete PROJ6002 Hire Event Project Case Scenario (Assessment 3) - T1 2024 AE Issue reports to board of directors 15 days AA(ss+1) Complete AF Agree conference date and venue 5 days AC Complete AG Book conference venue 5 days AF Complete B Technical Program 35 days BA Develop conference workshop themes 20 days AD(ss) Started BB Recruit technical program team 28 days BA(ss+6) Complete BC Strategise tracks and special-interest groups 20 days BB(ss+6) Started BD Develop workshop process procedures 10 days BC(ss+6) Started BE Interface with education committee on workshops 20 days BD(ss) Started BF Plan and issue call for papers/panel discussion 15 days BE(ss) Started BG Recruit invited papers/panel discussions 10 days BF(ff) Started BH Recruit workshop moderators 10 days BG(ff) Started BI Finalise workshop themes 5 days BD(fs-1) Started BJ Plan and issue press release 5 days BI(ff) Not Started BK Develop and issue master schedule for workshops 10 days BJ(ff) Started BL Organise awards for staff excellence 5 days BK(ff) Not Started BM Identify audio/visual requirements 10 days BL(ss) Not Started BN Develop and issue post-conference technical report 5 days CH(ss) Not Started C Conference Strategy 33 days CA Establish participation philosophy 20 days AB(ss+8) Complete CB Target primary units 13 days CA(ss+12) Complete CC Solicit participation 5 days CB(ss+2) Complete CD Recognition 5 days CC Complete CE Establish objectives 10 days CD(ss+5) Complete CF Identify available activities 15 days CE(ss+1) Complete CG Analyse cost-benefit 5 days CF(ss+2) Complete CH Identify recommendations 5 days CG Complete D Vendor Exhibition 67 days DA Develop vendor exhibition options, size and cost 10 days AD Complete PROJ6002 Hire Event Project Case Scenario (Assessment 3) - T1 2024 DB Recruit vendors for exhibition 21 days DA Started DC Strategise vendor themes and special-interest groups 20 days DB(ss) Started DD Develop vendor exhibition processes and procedures 10 days DA(ss) Started DE Identify vendor-specific requirements 20 days DC(ss+10) Started DF Finalise vendor exhibition layout 5 days DE Not Started DG Vendor exhibition bump-in and bump-out process and schedule 3 days DF Not Started DH Develop and issue post-conference exhibition report and marketing 7 days FE Not Started E Publicity 55 days EA Logo development and approval 20 days BC(ss) Completed EB Advertising - public and trade media releases 20 days DA(ss) Started EC Video production 9 days DB(fs-4) Not Started ED Promotional materials - identification and approval 13 days DC(ss) Started EE Regional newsletter articles 10 days DE(fs+7) Not Started F Conference 11 days FA Manage vendor exhibition bump-in 1 day FB(fs-1) Not Started FB Conference start 0 days Not Started FC Host conference 3 days BM(fs+7),FB Not Started FD Manage vendor exhibition 3 days FBss Not Started FE Manage vendor exhibition bump-out 1 day FC(fs+1) Not Started FF Assemble and issue post-conference report 10 days FC(ss),BN,CH Not Started based on above Your individual recommendations for managing the project. Your recommendations should leverage the scope management plan and scope statement you submitted in Assessment 2. b. How you would apply project time schedule and cost management tools and techniques to respond to the scenario described in the question in the assigned case study. Please provide a gantt chart time with all the detail