Assignment $2$Bad News$$ Letter $$ Refused Request

Situation: You stare at yet another solicitation from a well$-$meaning service organization. This

time it is from World Forum Bags, a local non$-$profit endorsed by various leaders in the city.

They are inviting your company, Samson Electric, to be a featured sponsor of their annual Save

the Earth Day. This event, their major fundraiser and publicity effort, has volunteers from all

over the city contributing. Your requested contribution of $$10,000$ will help pay for the

volunteer T$-$shirts, supplies, banners, and the dinner. Samson Electric would appear on the t$-$

shirts as a sponsor of the event should you agree to the sponsorship request.

While this amount does not sound like much for a successful business, you are a comparatively

small company that can afford to make only a limited number of contributions. This year, your

company is channeling its support into organizations that are helping those who have lost their or

their homes because of high property taxes. Many of your employees know such people, and the

general feeling in the company is that donations should go to such organizations as the local food

bank, and non$-$profits that assist those looking for employment. You have given over $$30,000$ to

such causes this year. This is all you can afford right now. And, these are the types of

organizations you will probably continue to select to support until the economy improves.

Your Assignment: You will write a letter to World Forum Bags chair $($Chuck Brown$)$ turning

down his request for sponsorship. Please write a letter in such a way that you maintain a positive

company image while also making clear that you will not become a sponsor now or any time

soon. Perhaps, you can think of something that will soften the $$NO$($other options for the non$-$

profit$).$

Letter Format Requirements:

$1.$ Use Microsoft Word.

$2.$ Use Times New Roman with $11-$point font for the letter.

$3.$ Single space the letter $($set Word to single space or use the $$no spacing$$ style in the Word

dashboard$).$ Do not use the default spacing.

$4.$ Use a one$-$inch margin for the letter.

$5.$ Select block or modified block letter format.

$6.$ Create a complete letterhead for your company; this will entail creating a fictitious

address. Company letterhead includes company name, complete address and phone

number as just the minimum.

$7.$ Create the rest of the inside address for Chuck Brown. Don$$t forget his title and

organization name in the inside address.

$8.$ All letters, like memos, must have at least three paragraphs. You can have a one sentence

paragraph in business. Remember, that it must be a complete thought.

$9.$ Turn the letter in as a WORD document in Canvas $$ not as a PDF or Google Docs. This

needs to be a Word file. You will be graded on your use of Word in creating this letter.Company Name

Company Street Address

Company City, State, Zip Code

Company Phone Number

$($This area can be $1-6$ spaces, writer's choice based on the length of the letter $-$ the longer the letter, the

less spaces here.$)$

Date $($do not use slashes to shorten, spell out month $-$ February $19,2018-$ then once space$)$

Name of person you are writing to $($if available$)$

Title $($if available$)$

Company $($if business$-$based$)$

Street Address

City, State, Zip Code $($then one space$)$

Dear Mr$./$Ms$.$ Last name: $($if writing to a specific person $-$ can also use entire name without Mr$.$ or Ms$.)$

The first paragraph identifies the type of letter by the information provided $($good news, bad news,

persuasive all have specific needs for the first paragraph$).($If you use black formatting $-$ left hand justify,

single space, and one space only between each paragraph. Do not indent the paragraphs.$)$

Every letter requires at least three paragraphs. In the following paragraphs provide more information

and details for the reader.

Make sure you include a call to action or specific requirements if needed based on the reason for the

letter.

The last paragraph ends the letter $-$ it is always forward looking and NEVER restates any bad news. It can

contain contact information or dates as necessary.

Sincerely, $($this can be any number of terms $-$ your choice$)$

$($This space should be $2-4$ blank lines for your written signature$)$

Your typed full name

Your typed title

Optional items on a letter:

C or CC $($is to include the names of people who receive a copy of this letter$)$

$BC$ or $BCC($is to include the names of people who receive a copy of this letter $-$ but the reader does not

know they have a copy $-$ the BCC only goes on the senders copy of the letter$)$

Attachments or ENC or Enclosure $($identifies exactly what, if anything, is included or attached$)$

PS $($Post Script $-$ can be typed or handwritten $-$ and is a reminder or statement to the reader$)$