Assignment Submission:

1. FastGantt Excel File (planning and execution phases plotted on a timeline) 2. Simple event program that lists event activities chronologically by time Instructions:

• develop a project schedule in FastGantt that will be used to manage the planning and execution of your live event
• Include at least 10 tasks for the planning of the event
  • The planning of your event is to include logistical and promotional tasks - as identified in WBS - and milestones.
• Include at least 10 tasks for the execution of the event
  • The event execution section of your schedule should include some detail about the parts of your event, introduction, guest speakers, audience interaction etc.
• Include milestones
  • The timeline part of the chart should include a mix of logistical and event-program milestones (at least 10 milestones)
• The event program should include activities listed by time from top to bottom

BELOW ARE THE DETAILS TO BE CONSIDERED FOR GNATT CHART

Tasks for Planning

1. Develop Event Concept and Theme

1. Develop Event Agenda

1. Develop Event Budget

1. Define Communication Plan

1. Develop Risk Management Plan

1. Develop Marketing Strategy

1. Plan for Logistics

1. Develop a Plan for Volunteer Recruitment & Training

1. Develop Contingency Plan

1. Establish Milestones & Deadlines

Tasks for Execution

1. Manage Event Setup

1. Secure the Event Venue & Permits

1. Evaluate Logistics

1. Coordinate with Speakers

1. Coordinate Vendor Services

1. Ensure Technical Services

1. Design Promotional Materials

1. Manage Attendee Registration Process

1. Address Onsite Issues

1. Check Breakdown & Clean-up

Milestones

Planning -

1. Event Venue Selected
2. Marketing Strategy Finalized
3. Budget Approved
4. Event Program Designed
5. Promotional Plan Implemented

Execution

1. Vendors Confirmed
2. Onsite Operations Ready
3. Event Setup Complete
4. Event Execution
5. Event Wrap-Up

EVENT PROGRAM FORMAT Event Name: Financial Literacy Workshop

Date: March 28, 2024

Time: 10:00 am - 12:00 pm

Location: LONDON

Event Overview:

Event Schedule:

• 10:00 am - 10:15 am: Registration and Welcome
• 10:15 am - 10:30 am: Introduction to Financial Literacy
• 10:30 am - 11:00 am: Session 1:
• 11:00 am - 11:15 am: Break
• 11:15 am - 11:45 am: Session 2:
• 11:45 am - 12:00 pm:

Speakers:

• 10:30 am - 11:00 am: Mr. John Doe, Toronto Financial Academy
• 11:15 am - 11:45 am: Ms. Jane Smith, SMC Student

Event Organizers:

• Event Coordinator: [Name]
• Marketing Coordinator: [Marketing Team Member]
• Logistics Coordinator: [Logistics Team Member]
• Volunteer Coordinator: [Volunteer Team Member]
• Finance Coordinator: [Finance Team Member]

Contact Information: For more information, please contact [Your Email Address] or visit [Event Website].

Gantt chart can be prepared in excel and it should contain all the above listed tasks and milestones.. there is no option to attache the excel file here. Format for excel is below

B12 3 Phase A Scheduling 7 Day Work Week vix fx Activity Name B Project Name: Duration C Start D Ctrl-s to sort) FastGantt V4.2 E End F Progress Who Ctrl-w to sort) G 24-Feb-24 25-Feb-24 16-Mar-24 26-Feb-24 27-Feb-24 28-Feb-24 29-Feb-24 1-Mar-24 2-Mar-24 3-Mar-24 4-Mar-24 5-Mar-24 6-Mar-24 7-Mar-24 8-Mar-24 9-Mar-24 10-Mar-24 11-Mar-24 12-Mar-24 13-Mar-24 H I J K L M N O P Q R S T U V W X Y Z AA AB AC AD AE AF AG AH AI AI AK AL AMAN AO AP AC 14-Mar-24 15-Mar-24 16-Mar-24 17-Mar-24 18-Mar-24 19-Mar-24 20-Mar-24 21-Mar-24 22-Mar-24 23-Mar-24 24-Mar-24 25-Mar-24 26-Mar-24 27-Mar-24 28-Mar-24 29-Mar-24 30-Mar-24