Atha Corporation Strategic Alignment Worksheet: Human Resources NAME: Stefanie Dominguez Overview Use this Strategic Alignment Worksheet (SAW) to help you complete the sections listed below. As you progress through the course, you will be instructed to complete and submit section(s) of the SAW. Once you have all of the sections completed, you are to incorporate the sections into the larger Atha Execution Plan, which is your final project deliverable (to be submitted in Unit 5). Sections of the SAW Goals and Activities (Unit 2) Interview Questions (Unit 3) Department Purpose Statements (Unit 4) Performance Standards (Unit 4) Checklist for Human Resources Area Mary Atha, CEO, has provided this checklist of overall organization goals for the human resources area. Read the checklist and use it as a point of reference for your development of this SAW. 1. 2. 3. 4. Ensure staffing requirements are met. Retain existing staff. Hire and train new staff. Plan, organize, lead, and direct the human resources of the company to meet the goal of growing the business by 100%. 1.0 Goals and Activities. Develop goals and activities for the human resources Area. Submit this section in Unit 2. Goals 1.1 Retain existing employees. Activities to support this goal (add more rows if needed) How will this activity achieve the goal? What is the achievement deadline? Employee Recognition plan Providing the necessary training Providing opportunities of growth Employees' evaluations Having training sessions, seminars Promotion within the organization 5 days 25 days 55 days What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Placing a Job Opening ad Utilizing an Agency for hiring External or Internal postings Getting advices for competitive salaries and hiring Providing benefits and pay 10 days 5 days Offering competitive pays and benefits What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Reviewing the job Qualifications 1.2 Add two additional human What are the supporting activities? Having a summarized outline of the job depiction Having pre-screening events, procedures of interview and procedures of hiring for the available position Retaining their understanding of performing the job by asking questions associated with their abilities and experience. 2 days How will this achieve the goal? What is the achievement deadline? resources generalists. 1.3 Assist department managers in the hiring of new employees. creating a Plan of Recruitment Conducting interviews 1.4 Assist department managers with the improvement of employee performance. What are the supporting activities? 25 days 2 days 2 days 2 Goals 1.5 Create new organization chart Activities to support this goal (add more rows if needed) Providing employee appraisals Having a chart of performance Increasing motivation providing prospects that boost inspiration with workers Offering praises praising the workers for a well done job Have management readily available for Offer open door policy employees 5 days 2 days 1 day 1 day What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Mapping the business 12 days linking to spreadsheets directly distributing to all managers of department Listing of workers with departments and titles Software programs Helping in providing data of every employee's lines of authority, titles and responsibilities What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Researching plans of retirement 55 days Collecting opinions of employees Maintaining a reasonable rate Contacting numerous institutions of retirement Surveying workers on demand Conducting packages research What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Researching opinions of employees Offering courses of communication Having email accounts of department Having a private opinion box seminars Having emails for employees only 15 days 28 days 25 days What are the supporting activities? How will this achieve the goal? What is the achievement for the human resources area. 1.6 Offer retirement planning 1.7 Have effective Communication 1.8 identifying problems and barriers 13 days 11 days 25 days 50 days 3 Goals Activities to support this goal (add more rows if needed) deadline? Application of benchmarking Researching decreasing revenue of employees Reviewing continuous higher turnover Identification of who performs very best and who sets the standards Checking out vacancies in revenue 25 days Researching complaints 25 days 25 days 2.0 Interview Questions. Write interview questions for the human resources area. Submit this section in Unit 3. Add more rows if needed. Interview question 2.1. How did you handle employee performance issues in the past? 2.2. Tell us about an idea that gave to your previous employer and was implemented in the human resources field? 2.3. If you are selected for this job, what contributions will you bring to the organization? 2.4. How did you handle a previous conflict at work? 2.5. What do you know about our company? Rationale for including this question This question is meant to make the interviewee open up and talk about his skills and how they match with the job. This question is meant to make the interviewee talk about his level of creativity and passion about the job. This question aims at bringing out the creativity and skills of the interviewee. This questions aims at finding out if the interviewee is aware of the procedure being followed in conflict resolution and how well he can handle it. This question is used to find out if the interviewee is interested in the company and had sought to do an enquiry on the company earlier. 3.0 Purpose Statement. Write a purpose statement for the human resources area. Submit this section in Unit 4. Most of us are aware of the term purpose statement but are unsure of what its real meaning is within an organization. It is a statement describing the organization's purpose, or the reason for its existence. The purpose of an organization reflects a desired position in the 4 marketplace. It should accurately answer to the questions below. The purpose statement is the written summary of those answers. The most effective purpose statements are short, concise, and direct. A good purpose statement is between 2-3 sentences. Purpose Statement Who are we? What do we do? For whom do we do this? How do we know when we are getting it done? Atha Corporation human resources Hire and train new staff, ensure staff requirement are met, and retain existing staff. The human resource The organization measures performance against the set goals and target. Timely evaluation of the organization performance. Compile the answers to the four questions into a concise 2-3-sentence statement summarizing those questions. This statement is your Purpose Statement. The purpose of Atha corporation human resources department is to hire and train staff, ensure that the staff requirements are met and to retain the existing staff. This is basically done for the staff. These are achieved through performance evaluation and setting of organization goals. 4.0 Performance Standards. Identify performance standards for the human resources area. Submit this section in Unit 4. Add more rows if needed. Performance Standards Rationale for including this performance standard 4.1 Effective communication. The employee conveys information, as appropriate to all persons including co-workers and immediate supervisor. Use of clear and concise language to provide timely and accurate written and oral communication. 4.2 Accountability The employee demonstrates sense of responsibility for task completion. Understands and recognizes how their performance affects the overall organization goals. The employee is able to work alone with broad or limited supervision. The employee should establish appropriate priorities, demonstrating and understanding the urgency of completing certain tasks. Employee is able to estimate the time required to complete a task and sequence the tasks appropriately in order to meet the assigned deadline. 4.3 Effective time management 5 Performance Standards Effective problem solving skills. 4.4 4.5 Creativity Rationale for including this performance standard The employee completes work within the scheduled time. Employees who are punctual in meetings and program will complete their task within the scheduled time. The employee demonstrates the ability to identify problems, and offer alternative and creative solution. The employee demonstrates flexibility by being open to new ideas and alternative solutions and opinion. The employee provides creative solution to complicated problems. The employee is able to maximize the resources in developing solution. The employee is open to consumer feedback and about the product and can integrate the feedback to create new products 6 Atha Corporation Strategic Alignment Worksheet: Operations and Production NAME: Stefanie Dominguez Overview Use this Strategic Alignment Worksheet (SAW) to help you complete the sections listed below. As you progress through the course, you will be instructed to complete and submit section(s) of the SAW. Once you have all of the sections completed, you are to incorporate the sections into the larger Atha Execution Plan, which is your final project deliverable (to be submitted in Unit 5). Sections of the SAW Goals and Activities (Unit 2) Interview Questions (Unit 3) Department Purpose Statements (Unit 4) Performance Standards (Unit 4) Checklist for Operations and Production Area Mary Atha, CEO, has provided this checklist of overall organization goals for the operations and production area. Read the checklist and use it as a point of reference for your development of this SAW. 1. 2. 3. 4. 5. 6. Double current production rate. Add one production line. Reduce scrap and waste. Organize the newly increased staff to efficiently use resourcescreate a new organization chart. Lead the employees by providing a clear mission and goals through carefully crafted communications. Create adequate controls and communicate performance to the company to ensure organizational focus. 1.0 Goals and Activities. Develop goals and activities for the operations and production area. Submit this section in Unit 2. Goals 1.1 Retain existing employees. Activities to support this goal (add more rows if needed) How will this activity achieve the goal? What is the achievement deadline? Ensuring that the supervisors' quality is at level for encouraging retention of employee. If a supervisor does not value an employee, it will result in turnover. 60 days Allowing the current workers for freely speaking their minds in the company. By listening employees' ideas, the HR department will be capable of seeing potential problems in the department. By identifying the existing talent within the department, manager can encourage employees for doing more Treating all employees equally in the company. 30 days. Motivating workers that are keen for contributing to working areas outside of their particular description of job. Equitable treatment and Fairness for each employee. What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Developing description of position 1.2 Hire eighteen new employees. What are the supporting activities? Use for developing reference check questions, evaluations, and interview questions. Use to attracting and hiring the best competent applicant. Getting advices for competitive salaries and hiring External or Internal postings Based on qualification and experiences, new candidates will be shortlisted Retaining their understanding of performing the job by asking questions associated with their abilities and experience. 1 day How will this achieve the goal? What is the achievement deadline? Developing a plan of recruitment Utilizing an Agency for hiring Placing a Job Opening ad Reviewing applicants and short listing them Conducting interviews 1.3 Create new organization chart for the operations and production area. What are the supporting activities? 60 days Immediately 1 day 5 days 10 day 7 days 3 - 5 days 2 Goals 1.4 Improve employee Activities to support this goal (add more rows if needed) Compiling a list of workers with job It's a crucial information when knowing the descriptions and titles. way for filling in the organizational chart. Creating the chart of organization with the Creating chart of organization by adding the department head at the top. description, name, and title of individual. Listing the individuals below the individual By listing the manager of workers with the who supervises the position workers they supervise under them, one can identify and see any gaps that must be filled. 2 days 1 day 2 days What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Making time for evaluations of performance. Evaluations of performance are a greater tool to assess the performance of employees. at least one time a year. Seeking what the workers are obsessive about. Motivation, perseverance and Passion drive the workers to a solid working ethics and will assist them in achieving their performance objectives. Employees will improve a desire for growing and strengthening their capability of learning by setting the accurate challenges. Providing rewards to worker based on their performance 30 days What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Acting instantly on text messages. Accomplish small tasks instantly to save time. A to-do list is a good way to keep track of the everyday working requirements If a meeting for production is held daily, set goals for the essential required time and 1 day performance. Challenging every worker Rewarding the workers 1.5 Increase production by 10% Preparing for the next day prior to leaving the existing day. Sticking to the schedule 14 days 1-2 days 1 day 1 day 3 Goals 1.6 Streamline production process Activities to support this goal (add more rows if needed) stick to it. Create an organized task list By arranging a workday where the most important priorities are tackled as a team, you will save time, be more efficient and ultimately produce higher quality work. What are the supporting activities? How will this achieve the goal? What is the achievement deadline? Analyzing flowing of manufacturing and developing simpler flow charts. Investigating activities that are non-valueadded. Simplifying the activities that are non-valueadded that cannot be removed. Using the flow charts for comparing the activities that add values. By removing these needless activities, more production time can be created Developing steps for simplifying any activity that cannot be removed yet 7 days What are the supporting activities? How will this achieve the goal? What is the achievement deadline? The manager of department needs to comprehend the products that market wants If the customer does not feel they can rely on the product or service, they will seek it from another source. The needs of consumers need to be encountered in an appropriate way. By making sure the concerns of consumer are being properly handled, the business will upsurge the prospect for returning orders from the consumers. 60 days to decrease the length of time it takes to build a product 1.7 Increase consumer satisfaction Ensuring that the consumer needs are met. Creating a system for fulfilling consumer needs 30 days 60 days 15 days 2.0 Interview Questions. Write interview questions for the operations and production area. Submit this section in Unit 3. Add more rows if needed. 4 Interview question 2.1. How versed are you with Microsoft excel? 2.2. How will you ensure effective production of products? 2.3. Tell us how you will oversee the production process to ensure quality results? 2.4. In the past what have you seen being done wrong in production and how do you seek to do it differently? 2.5. Our production has been low lately, how do you intend to improve it? Rationale for including this question This question is meant to gauge the interviewee so that he can open up and state his skills in computer packages This question is meant to find out if the interviewee understands the entire production process This question is meant for the interviewee to show his leadership skills. This questions aims at finding out if the interviewee is aware of the procedure being followed in production process and how well he can handle it. This question seeks to find out if the interviewee has knowledge on the production process and if he has the skills to undertake it. 3.0 Purpose Statement. Write a purpose statement for the operations and production area. Submit this section in Unit 4. Most of us are aware of the term purpose statement but are unsure of what its real meaning is within an organization. It is a statement describing the organization's purpose, or the reason for its existence. The purpose of an organization reflects a desired position in the marketplace. It should accurately answer to the questions below. The purpose statement is the written summary of those answers. The most effective purpose statements are short, concise, and direct. A good purpose statement is between 2-3 sentences. Purpose Statement Who are we? What do we do? For whom do we do this? How do we know when we are getting it done? Production and operations department of Atha Corporation To double the current production. Add one production line. Reduce scrap and wastage. The production department Evaluating the performance of the organization. . Organizational targets are compared against employee. Compile the answers to the four questions into a concise 2-3-sentence statement summarizing those questions. This statement is your Purpose Statement. The purpose of the Atha corporation operation and production department is to reduce scrap wastage, provide clear goals and mission and add one more production line. This is achieved through performance evaluation and comparing targets to employee performance. 5 4.0 Performance Standards. Identify performance standards for the operations and production area. Submit this section in Unit 4. Add more rows if needed. Performance Standards Rationale for including this performance standard 4.1 Quality standards Address how well the work is performed. Affects the final product effectiveness. The amount of product produced this determines the profitability of production This addresses how quickly the production is completed. It sets the starting and completion time for a task. Timeliness standards should be set realistically in view of other performance requirement It addresses how effectively the production department uses its resources. It helps the organization to reduce wastage of resources. It helps the organization to maintain or reduce it's per unit cost. It helps the corporation to save more by being efficient. Efficient processes translate to more profits for the corporation. 4.2 Quantity of products produced 4.3 Timeliness 4.4 Cost effectiveness 4.5 Production efficiency 6