Auditing Related Party Transactions

ABSTRACT

As part of the risk assessment of a client firm, auditors are required to evaluate the risks of material misstatement associated with related party transactions. Related party transactions may be evaluated at a higher risk of material misstatement as they may not occur under normal market settings or they may be motivated by an intent to perpetrate fraud. This case presents information about the related party transactions and other facts surrounding the audit of a client firm in the software services industry.

INTRODUCTION

Related party transactions are transactions between a company and related parties such as the companys subsidiaries, affiliates, owners, officers or businesses that are owned by the companys officers or their families (SEC Regulation S-K; SEC 2006). Accounting Standards Codification (ASC) Topic 850, Related Party Disclosures, requires companies to disclose material related party transactions in their financial statements (ASC 850-10-50, FASB 2009). Given that the nature of related party transactions may increase the risk that they will be improperly reported, auditors must evaluate the risk of material misstatement associated with related party transactions, and design appropriate audit procedures in response to the assessed risks (AS 2410; PCAOB, 2014).

This case presents information about the related party transactions and other facts surrounding the audit of a client firm in the software services industry. Jane Smith was a senior at the audit firm for a little over a year when she was assigned to the audit of the client firm. As the audit senior on the engagement, Jane was assigned the responsibility of gathering and summarizing information for the evaluation of the client firms related party transactions.

BACKGROUND

The audit client is a software services firm established in California. It is a publicly owned company with shares listed on the New York Stock Exchange (NYSE). Richard Newman is the chief executive officer of the firm, and the chairman of the board is George Lucas. Since its incorporation, the firm has been performing very well in the highly competitive software services industry. The firm sells its software and services not only in the U.S. but also in Canada, Asia and Europe. Majority of the firms revenues are from product licensing and services. Service revenue is from maintenance, professional services, network services, and training. Licensing revenues are derived from the sale of licensing agreements which include a one-year warranty period.

RELATED PARTY TRANSACTION DISCLOSURES

The firm disclosed in its most recent financial statements that its policy required the entire board to review and approve related party transactions. The firm disclosed in its financial statements that the terms of the following related party transactions were equivalent to the terms that would apply if the transactions were at arms-length or with unrelated parties:

1. The company purchased a property for its new corporate headquarters from BTS Services. BTS Services received $5.3 million from the firm as payment for the property. The company disclosed that the purchase was at the fair market value of the property as determined by an independent appraisal. BTS Services is a real estate partnership whose founder and managing partner is the daughter of George Lucas (chairman of the board of the client firm).
2. The company paid $600,000 for legal services provided by Phillips & Johnson LLP of which James F. Newman is a partner. James F. Newmans brother is Richard Newman (chief executive officer). According to the company, the amount paid represents the fair market value of the legal services provided.
3. The company leases 12,000 square feet of offices from Modesco Inc., which is a wholly owned subsidiary of the client firm. Total rent paid during the past fiscal year was $250,000. According to the company, the rent paid reflects the fair market rate for comparable facilities in the geographic area.
4. The company also disclosed that it paid management fees of $850,000 to Western Financial Consultants, Inc., of which David Sewell is the chief executive officer. David Sewells brother is Mark Sewell, chief financial officer and a director of the client firm. The firm disclosed that the amount paid was based on fair market rates.

BOARD AND AUDIT COMMITTEE OF THE CLIENT FIRM

There are six directors on the board of the client firm. Two directors are executive officers of the firm while the remaining four are non-executive officers. The two executive directors are Richard Newman (chief executive officer) and Mark Sewell (chief financial officer). Mr. Newman was previously employed by a large technology firm. Mr. Newman has a bachelors degree in computer science and a masters degree in information systems. Mark Sewell was previously the controller of an apparel manufacturer and retailer. He holds a bachelors and masters degree in accounting, and he is a certified public accountant.

The non-executive officers on the board are George Lucas, Ellen Michaels, Mike Morales, and Charles Jacobs. George Lucas is a former chief executive officer of the client firm. He retired as chief executive officer of the client firm 4 years ago, but he continues as nonexecutive chairman. Mr. Lucas holds an M.B.A. The remaining three non-executive directors also serve as the members of the audit committee.

Ellen Michaels is a certified public accountant and an attorney. She is a partner at a law firm in Los Angeles, California. Ms. Michaels holds bachelors, M.B.A. and J. D. degrees. Mike Morales is the president of a publishing company in Los Angeles, California. Mr. Morales holds an M.B.A. Charles Jacobs is managing partner of a private equity firm in Chicago, Illinois. Mr. Jacobs holds a bachelors and an M.B.A. in finance.

The companys board of directors met five times in the past fiscal year. The audit committee held three meetings in the most recent fiscal year. According to the firms audit committee charter, the functions of the audit committee include reviewing the scope, timing and other matters that are related to the audit firms annual audit of the financial statements.

Questions

4. Prepare a list of evidence sources for identifying the client firms related party transactions.

5. What recommendations would you make for deterring fraud in the client firms related party transactions?