Background

You have received invoices for a program related to federal grant funds for short-term housing of

individuals who have been affected by domestic violence. The City contracts with a nonprofit to run the

program on its behalf, but is responsible for the costs of the program. The funding requires strict

adherence to the guidelines for documentation. Funds spent improperly must be repaid to the federal

government.

Contract Terms and Assumptions

? The overall contract is from April 1, 2020 through June 30, 2020.

? The City is contracted for up to 80 rooms per day.

? The City is billed bi-weekly (every 14 nights).

? The City prepays a deposit for 14 nights at the unoccupied rate, which is to be credited against

each invoice.

? The City pays the difference between the occupied rate and unoccupied rate to the hotel to

satisfy its total amount owed.

? The City pays for meals: Breakfast ($5), Lunch ($12), and Snacks ($5), and Dinner ($12)

? The City Pay's for Laundry service per room ($7) per 2 weeks

? There are no other authorized fees in the contract.

? The location housed 78 individuals for the period of performance.

? There is one person per room.

? Occupied Rate: $74

? Unoccupied Rate: $62

Deliverable

There are several issues with the invoices you've received. Based on the sample invoice and provided

contract terms and assumptions, write a memo identifying the following:

? Each issue that needs to be resolved with the invoice

? Any correction(s) that needs to be made to the invoice showing appropriate calculations

12:43 & P 5G .Ill 32% A O + ) 75% Co = Aa Attention: City of Baltimore Date: Invoice #: Accounts Payable Division 7/31/2020 654321 Office of the Mayor 100 North Holiday Street Questions Suite 220 Please call : 443. 555.5555 Baltimore, MD 21202 RE: Account # PO# 550123 Terms: Net 30 Description Total CURRENT CHARGES - 07/16/20 TO 07/31/20 1068 Occupied Rooms @ $74.00 $79,032.00 84 Unoccupied Rooms @ $ 62.00 $5,208.00 1092 Breakfasts Served @ $5.00 $5,460.00 1092 Lunches Served @ $12.00 $13,104.00 1092 Snaks Served @$5.00 $5,460.00 1092 Dinners Served @ $12.00 $13,104.00 80 rooms laundry& detergent @7.00 $560.00 Mis Charge Room 334 $420.00 Total Current Invoice $122,348.00 -Please make check payable to We House People, Inc. Please reference the Invoice number on your check. If you have any questions about this invoice, please contact at 443 555.5555 O