BSBPMG534 - Task 2

Study Case

You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).

• The Board of Directors (BoD) has allocated 3 million dollars to the project.
• Project duration: 1 year.
• You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)

The project includes:

• Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)

Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities

• Rent the premise
• Obtain necessary permits
• Source architect and building company
• Source and buy furniture and equipment
• Liaise with the architect and building company

The project steering committee is composed of:

• Mr Eli Brown - Non-executive Director
• Mr Leonard Black - CFO
• Academic Manager (Jacob Graham)

The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.

Project Team Roles and Responsibilities

Com ple te the table provided indicating:

• Role - description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
• Authority- the level at which the member may make decisions, apply project resources, or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
• Responsibility - the work a team member must perform to com ple te assigned work activities
• Competency - the skill(s) required to com ple te assigned project activities
• KPI- 2 KPIs to measure individual's performance

ROLE	AUTHORITY	RESPONSIBILITY	COMPETENCY	KPI
Example: Project Team Member X - Admin support	Example: NA	Example: Data Entry Prep reports Basic communication with team	Example: Certificate IV in business Previous experience in admin support	Example: Data Entry errors <2% All reports prepared and distributed by the agreed deadline

RACI Chart

Develop and copy below a RACI Chart for the project either by a task or by WBS package for min. 4-5 project stakeholders. Must include team members (as a project management team), project manager and project sponsor.

1. Communicate project roles and responsibilities

Wri te an email (Template 2) to the project team, the project sponsor and the project steering committee to:

• Communicate the inclusions of the project human resource plan (attach the plan to the email)
• Provide a detailed description of the individual project team members roles and responsibilities, including the project manager

Theemail text should be in grammatically correct English, written in an appropriate (polite, business-like) style.

(150-200 w o r ds)

Template 2 -Email

Email to project team, project sponsor and project steering committee

To:

Cc:

Bcc:

Subject:

Date email is sent:

Attachments:

References