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CHAPTER 1INTRODUCTION TO QUICKBOOKS AND COMPANY FILES END-OF-CHAPTER PROBLEM 63 At the end of each chapter, you will work with a different company and enter transactions that are similar to the ones you competed in the text. Follow the instructions given for transaction entry and printing. You may refer to the chapter for assistance YOUR NAME LANDSCAPE & POOL SERVICE Your Name Landscape and Pool Service is owned and operated by you. Laura Lewis and Lupe Gonzalez also work for the company. Laura manages the office and keeps the books for the business. Lupe provides lawn maintenance and supervises the lawn maintenance employees. You provide the pool maintenance. The company is located in Santa Barbara, California INSTRUCTIONS Download the company file for Student's Name Landscape and Pool Service, Landscape.qbw, as instructed in the chapter. Open the company. Add your name to the company name and the legal name. The company name will be Your Name Landscape and Pool Service. (Type your actual name, not the words Your Name. Do this whenever you are instructed to add Your Name.) Unless your instructor directs you to a different storage location for your backup file create a Local backup of the Landscape.qbw file to Landscape (Backup Ch. 1) on the same USB drive where you have your company file. Change the name of Student's Name, Capital to Your Name, Capital Use the Report Center to prepare a Trial Balance Verify the capital account name change then close the report and the Report Center Restore the Landscape (Backup Ch 1) file. Your Name, Capital no longer shows because the company information was restored from the backup fie made prior to changing the account name. The account name will be changed to back your real name in Chapter 4. Check with your instructor to see if you should change the Capital account name now or wait until Chapter 4 If you change the account name now, be sure to use your First and Last Name, Capital as the account name. Use the Report Center to prepare a Trial Balance Verify that the capital account name change now shows Student's Name Landscape and Pool Service; then close the report and the Report Center CHAPTER 2-SALES AND RECEIVABLES 63 139 END-OF-CHAPTER PROBLEM YOUR NAME LANDSCAPE AND POOL SERVICE Chapter 2 continues with the entry of both cash and credit sales, receipt of payment by credit customers, credit memos, and bank deposits. In addition, reports focusing on sales and accounts receivable are prepared. INSTRUCTIONS Use the company file Landscape.qbw that you used for Chapter 1. The company name should be Your Name Landscape and Pool Service. (You changed the company name to include your real name in Chapter 1.) Since this company was used in Chapter 1, when you see the Open a Company screen, you may see other QuickBooks files and/or folders associated with that company. QuickBooks will create them as you use a company file. Some of these files may have extensions of QBW.ND or QBW.TLG. Folders that say QuickBooksAutoData Recovery or Restored are common. For the most part, you do not use or change any of these files or folders, simply click the company file and click the Open button. Sometimes, when switching from one company to the next; i.e., Computer to Landscape, QuickBooks might mark your company file as read only. If this happens, refer o Chapter 1 for steps on how to change the file Properties from Read Only. The invoices and sales receipts are numbered consecutively. Invoice 25 is the first invoice sumber used in this problem. Sales Receipt 15 is the first sales receipt number used when ecording cash sales in this problem. If you wish, you may hide the History for customers in the invoices and sales receipts. Each invoice recorded should be a Service Invoice and ontain a message. When selecting a message, choose the one that you feel is most ppropriate for the transaction. Print each invoice and sales receipt as it is completed and o not print lines around each field. Remember that payments received on account should e recorded as Receive Payments and not as a Sales Receipt. then recording transactions, use the following Sales Item chart to determine the item(s) lled. If the transaction does not indicate the size of the pool or property, use the first ategory for the item; for example, LandCom 1 or LandRes 1 would be used for standard- ze landscape service. Remember that SpaCom 1 and SpaRes 1 are services for spas at pools. The appropriate billing for a standard-size pool would be PoolCom 1 or oRes 1. If you get a message regarding the spelling of Lg., click ignore All hen printing reports, always remove the Date Prepared, Time Prepared, and Report isis from the Header Footer and adjust the column size to display the information in full. QUICKBOOKS 2013: A COMPLETE COURSE 140 m> and and Red no Land om L) Comme) lt - Poland) PA oms Com Bandice MUS RECORD TRANSACTIONS January 1 Billed Ocean View Motel for monthly landscape services and monthly pool maintenance services, Invoice 25. (Use a Service Invoice. Use LandCom 1 to record the monthly landscape service fee and PoolCom 1 to record the monthly pool service fee. The quantity for each item is 1.) Terms are Net 15. If you get a message regarding the spelling of Lg.. click Ignore All. Billed Dr. Sanchez for monthly landscape and pool services at his home. Both the pool and landscaping are standard size. The terms are Net 30. Billed Creations for You for 2 hours shrub trimming. Terms are Net 30. Received Check 381 for $500 from Deni Anderson for pool startup services at her home, Sales Receipt 15. Received Check 8842 from Hiroshi Chang for $150 as payment in full on his account (Don't forget to print the Payment Receipt.) January 15 Billed a new customer. Eric Matthews (remember to enter the last name first for the customer name and change the billing name to first name first-10824 Hope Ranch St. Santa Barbara, CA 93110, 805-555-9825, terms Net 30for monthly service on his large pool and large residential landscape maintenance. Received Check 6758 from Ocean View Motel in full payment of Invoice 25. Received Check 987 from a new customer: Wayne Childers (a neighbor of Eric Matthews) for $75 for 1 hour of pool repairs. Even though this is a cash sale, do a complete customer setup: Main Phone 805-555-7175, Fax 805-555-5717. Main E-mail wchilders@abc.com, 10877 Hope Ranch St., Santa Barbara, CA 93110, Payment Terms Net 30 CHAPTER 2-SALES AND RECEIVABLES 141 Com > Billed Santa Barbara Beach Resorts for their large pool service and large landscaping maintenance. Also bill for 5 hours planting, 3 hours trimming, 2 hours spraying for pests, and 3 hours pool repair services. Terms are Net 15. 2. Leed.com January 30 Received Check 1247 for $525 as payment in full from Creations for You. Received Check 8865 from Doreen Collins for amount due. Billed Central Coast Resorts for large pool and large landscaping maintenance. Terms are Net 15. 2 and com Billed Anacapa Apartments for standard-size commercial pool service and standard-size, commercial landscape maintenance (LandCom1). Terms are Net 30. Deposit all cash receipts (this includes checks from both Sales Receipts and Payments on Account). Print the Deposit Summary. *RINT REPORTS AND BACKUP > Customer Balance Detail Report for all transactions. Remember to remove Date Prepared and Time Prepared from the report. Use Portrait orientation. > Sales by, Item Summary Report for 1/1/2013 through 1/30/2013. Portrait orientation > Journal for 1/1/2013 through 1/30/2013. Remember to Expand the transactions in the report. Print in Landscape orientation, fit to one page wide. Trial Balance for 1/1/2013 through 1/30/2013. Portrait orientation > Backup your work to Landscape (Backup Ch 2) CHAPTER 1INTRODUCTION TO QUICKBOOKS AND COMPANY FILES END-OF-CHAPTER PROBLEM 63 At the end of each chapter, you will work with a different company and enter transactions that are similar to the ones you competed in the text. Follow the instructions given for transaction entry and printing. You may refer to the chapter for assistance YOUR NAME LANDSCAPE & POOL SERVICE Your Name Landscape and Pool Service is owned and operated by you. Laura Lewis and Lupe Gonzalez also work for the company. Laura manages the office and keeps the books for the business. Lupe provides lawn maintenance and supervises the lawn maintenance employees. You provide the pool maintenance. The company is located in Santa Barbara, California INSTRUCTIONS Download the company file for Student's Name Landscape and Pool Service, Landscape.qbw, as instructed in the chapter. Open the company. Add your name to the company name and the legal name. The company name will be Your Name Landscape and Pool Service. (Type your actual name, not the words Your Name. Do this whenever you are instructed to add Your Name.) Unless your instructor directs you to a different storage location for your backup file create a Local backup of the Landscape.qbw file to Landscape (Backup Ch. 1) on the same USB drive where you have your company file. Change the name of Student's Name, Capital to Your Name, Capital Use the Report Center to prepare a Trial Balance Verify the capital account name change then close the report and the Report Center Restore the Landscape (Backup Ch 1) file. Your Name, Capital no longer shows because the company information was restored from the backup fie made prior to changing the account name. The account name will be changed to back your real name in Chapter 4. Check with your instructor to see if you should change the Capital account name now or wait until Chapter 4 If you change the account name now, be sure to use your First and Last Name, Capital as the account name. Use the Report Center to prepare a Trial Balance Verify that the capital account name change now shows Student's Name Landscape and Pool Service; then close the report and the Report Center CHAPTER 2-SALES AND RECEIVABLES 63 139 END-OF-CHAPTER PROBLEM YOUR NAME LANDSCAPE AND POOL SERVICE Chapter 2 continues with the entry of both cash and credit sales, receipt of payment by credit customers, credit memos, and bank deposits. In addition, reports focusing on sales and accounts receivable are prepared. INSTRUCTIONS Use the company file Landscape.qbw that you used for Chapter 1. The company name should be Your Name Landscape and Pool Service. (You changed the company name to include your real name in Chapter 1.) Since this company was used in Chapter 1, when you see the Open a Company screen, you may see other QuickBooks files and/or folders associated with that company. QuickBooks will create them as you use a company file. Some of these files may have extensions of QBW.ND or QBW.TLG. Folders that say QuickBooksAutoData Recovery or Restored are common. For the most part, you do not use or change any of these files or folders, simply click the company file and click the Open button. Sometimes, when switching from one company to the next; i.e., Computer to Landscape, QuickBooks might mark your company file as read only. If this happens, refer o Chapter 1 for steps on how to change the file Properties from Read Only. The invoices and sales receipts are numbered consecutively. Invoice 25 is the first invoice sumber used in this problem. Sales Receipt 15 is the first sales receipt number used when ecording cash sales in this problem. If you wish, you may hide the History for customers in the invoices and sales receipts. Each invoice recorded should be a Service Invoice and ontain a message. When selecting a message, choose the one that you feel is most ppropriate for the transaction. Print each invoice and sales receipt as it is completed and o not print lines around each field. Remember that payments received on account should e recorded as Receive Payments and not as a Sales Receipt. then recording transactions, use the following Sales Item chart to determine the item(s) lled. If the transaction does not indicate the size of the pool or property, use the first ategory for the item; for example, LandCom 1 or LandRes 1 would be used for standard- ze landscape service. Remember that SpaCom 1 and SpaRes 1 are services for spas at pools. The appropriate billing for a standard-size pool would be PoolCom 1 or oRes 1. If you get a message regarding the spelling of Lg., click ignore All hen printing reports, always remove the Date Prepared, Time Prepared, and Report isis from the Header Footer and adjust the column size to display the information in full. QUICKBOOKS 2013: A COMPLETE COURSE 140 m> and and Red no Land om L) Comme) lt - Poland) PA oms Com Bandice MUS RECORD TRANSACTIONS January 1 Billed Ocean View Motel for monthly landscape services and monthly pool maintenance services, Invoice 25. (Use a Service Invoice. Use LandCom 1 to record the monthly landscape service fee and PoolCom 1 to record the monthly pool service fee. The quantity for each item is 1.) Terms are Net 15. If you get a message regarding the spelling of Lg.. click Ignore All. Billed Dr. Sanchez for monthly landscape and pool services at his home. Both the pool and landscaping are standard size. The terms are Net 30. Billed Creations for You for 2 hours shrub trimming. Terms are Net 30. Received Check 381 for $500 from Deni Anderson for pool startup services at her home, Sales Receipt 15. Received Check 8842 from Hiroshi Chang for $150 as payment in full on his account (Don't forget to print the Payment Receipt.) January 15 Billed a new customer. Eric Matthews (remember to enter the last name first for the customer name and change the billing name to first name first-10824 Hope Ranch St. Santa Barbara, CA 93110, 805-555-9825, terms Net 30for monthly service on his large pool and large residential landscape maintenance. Received Check 6758 from Ocean View Motel in full payment of Invoice 25. Received Check 987 from a new customer: Wayne Childers (a neighbor of Eric Matthews) for $75 for 1 hour of pool repairs. Even though this is a cash sale, do a complete customer setup: Main Phone 805-555-7175, Fax 805-555-5717. Main E-mail wchilders@abc.com, 10877 Hope Ranch St., Santa Barbara, CA 93110, Payment Terms Net 30 CHAPTER 2-SALES AND RECEIVABLES 141 Com > Billed Santa Barbara Beach Resorts for their large pool service and large landscaping maintenance. Also bill for 5 hours planting, 3 hours trimming, 2 hours spraying for pests, and 3 hours pool repair services. Terms are Net 15. 2. Leed.com January 30 Received Check 1247 for $525 as payment in full from Creations for You. Received Check 8865 from Doreen Collins for amount due. Billed Central Coast Resorts for large pool and large landscaping maintenance. Terms are Net 15. 2 and com Billed Anacapa Apartments for standard-size commercial pool service and standard-size, commercial landscape maintenance (LandCom1). Terms are Net 30. Deposit all cash receipts (this includes checks from both Sales Receipts and Payments on Account). Print the Deposit Summary. *RINT REPORTS AND BACKUP > Customer Balance Detail Report for all transactions. Remember to remove Date Prepared and Time Prepared from the report. Use Portrait orientation. > Sales by, Item Summary Report for 1/1/2013 through 1/30/2013. Portrait orientation > Journal for 1/1/2013 through 1/30/2013. Remember to Expand the transactions in the report. Print in Landscape orientation, fit to one page wide. Trial Balance for 1/1/2013 through 1/30/2013. Portrait orientation > Backup your work to Landscape (Backup Ch 2)