Case,

1. Critical analysis of four (4) internal control weaknesses relating to Travellmores cash payments process and the impact these weaknesses could have on the organisation;
2. Recommendation of specific application controls Travellmore could implement to minimise the impact of each of the potential weaknesses you have identified above. Note that your client is seeking practical controls they can implement in the coming months, not theoretical controls;

TRAVELLMORE'S CASH PAYMENTS PROCESS 1. Invoices are received from suppliers either via email or in the post. Any invoices received via the post are scanned into the system by whoever opens the post and emailed to our generic Travellmore email address. 2. Once received electronically, either Allan or I review the invoice for accuracy. If there are any issues we contact the supplier directly. 3. Once we are satisfied with the invoice, Allan or I approve the invoice via an email to the bookkeeper, Sam, with the invoice attached to the approving email. 4. Sam checks the supplier's details and updates the master file as required, for example if their address or bank account details change. 5. Sam enters each invoices details into the accounting system and generates a batch for payment as required (usually every Wednesday and Friday). 6. Sam uploads the batch payment file to our bank account and completes the payment to suppliers. 7. Allan and I review the bank statements at the end of each fortnight. As part of this process, we review the name recorded for each payment on the bank statements to ensure it relates to a valid Travellmore supplier. 8. Sam prepares the bank reconciliation at the end of each month and ensures that all invoices are file appropriately. As Sam has done this for a number of years, he is very competent at his job and requires very little, if any, supervision. If he has an issue, Sam contacts us to discuss