CASE STUDY -1 [Assessment Event 2 and Assessment Event 3]

Sydney City Council takes pride in its annual New Year fireworks event that has become an identity of Australia as far as New Year Celebrations are concerned. However, ever since drone shows have been introduced, there have been increasing calls to use drones instead of fireworks to reduce carbon footprint. Although so far Sydney City Council has publicly rejected the demands to have a drones show on new year, it has decided to pursue an opportunity to have drone show on ANZAC day to mark the bravery of Australian Defence Forces.

The site chosen for the drone show is around Circular quay /opera side keeping in view the ease of access and number of people who can attend. Since there are already fireworks on harbour bridge on new year and fireworks from opera house on Australia Day, the drone show shall enable the organiser to tell the story through drones show and be environment safe as well. It is extremely important for the organisers that the ANZAC day celebrations should be eventful and impactful to match the expectations of general public. The drone show is expected to be of medium to large size drone show with approximately 600-1000 drones in the show. There is a total of AUD 5 Million set aside for this project. The drone show shall last for 8-12 minutes, however, the organisers intend to supplement the show with an entertainment program like concert, kids show etc to engage the visitors. A comprehensive media and advertisement campaign is planned to be carried out which is expected to pull large crowds to the venue, thereby requiring efficient and effective logistics planning and management. The Project is in an early inception stage and the organisers are looking for young and dynamic group of professionals to handover the reign of Project Planning and coordination, which shall be a guiding force to ensure the successful delivery of the event that my leave a lasting impact in the eyes and minds of the general public and tourists from all around the world who are visiting the country in those days. The Project has following objectives

1. Procurement of vendor services to execute the project
2. Arrange logistics to ensure the execution of the project
3. Supplementing drone show with additional entertainment (Concert, lights, kids amusement etc) to attract public
4. Marketing campaign to ensure enough crowd is pulled and people of town generally get the message about the execution of the project and its dates.
5. Public coordination to ensure smooth operation with other Government departments

PROJECT CHARTER

Project Name: Project Number: Date: Revision Number: + 1. PROJECT GOALS Describe the business need, opportunity or problem that the project was undertaken to address - i.e., the project justification. 2. DELIVERABLES Provide a high level list of "what" needs to be done in order to reach the goals of the project. Each deliverable should be sufficiently detailed so that the Project Team will understand what needs to be accomplished. Describe the deliverable using action words (verbs) such as "deliver, provide, create, research, etc. Deliverables should be measurable, so the Project Sponsor and Team can determine whether the deliverable has been successfully completed at the project's conclusion. 3. SCOPE DEFINITION Document the scope of work to be delivered. To assist you in defining scope, use documentation such as RFP; sales proposals, business requirements, functional specifications, etc. to set and limit the scope. In Scope is what the project will include to meet the requirements of the Project goals. Out of Scope excludes responsibilities, activities, deliverables or other areas that are not part of the Project. The project will include: The project will not include: For Internal Use Only Page 24. PROJECT MILESTONES Identify the significant project milestones, including invoicing dates to the client. 5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES Identify the assumptions that were made to form the basis of defining scope. Also identify any assumptions that will be made for the purposes of planning the project. The objective here is to set the boundaries and address how the triple project management constraint (scope, time and cost) are potentially impacted/managed. List any constraints_(potential factors that will impact the delivery or make it difficult to manage the project) on the project or dependencies on resources or funding to the project. Consider time, cost, dates and regulatory issues as constraints or dependencies to the project. 6. RELATED DOCUMENTS Reference any related documents that were used to define scope and assumptions - e.g., RFQ, RFP, Sales Proposal, etc. 7. PROJECT ORGANIZATIONAL STRUCTURE Identify the key stakeholders and team members by function, name and role. Function Name Role 8. PROJECT AUTHORIZATION Approved by: Business Manager Date Approved by: Project Manager Date