Case Study: Royale PizzaBackground

Royale Pizza was established in 2007 by an entrepreneurwithmore than20years of experience in the foodservice industry.Known for itshigh quality and authenticItalianpizzas,Royale Pizza now produces and delivers40 types of gourmet and classic pizzas. The shopis located inone of the busiest streets of Melbourne CBD,near the Southern Cross Station, andoffers its customers a fresh food menu, via itsonline(delivery of online orders) andoffline(dine-in) channels.Close to the CBD and railway station,Spencer Streethas a mixture of businesses, including tertiary education facilities,hotels,and apartment buildings.Royale Pizzahas a wide customer base including locals and tourists and must cater to the needs of a diverse rangeof customerswithdifferentbackgrounds and different food preferences.Royale Pizza is open until late it isa great option for thetourists andother customersto order their pizzas when most other food venues are closed or have limited menu choices.

Opportunity

RoyalePizzais continuouslytryingtoincreaseits foodquality andultimatelyincreaseits annualsales and profitability.Recently the owners have decided to renovate the entire pizza shop and buy some newequipmentenabling themtoexpand their business byservingother types of food(e.g.,fish & chips, andpasta), reducetheirfoodwaste, andare aiming to increase their profitability by 25%.

Themajorrenovation project includestwo key components: the purchase of new equipment and fit-out, and infrastructure re-development. Key deliverables will be: new flooring, installation of the air-conditioningsystem,dust-free painting,increasingcompressor capacity,andprofessional cleaning of the kitchen exhaust system. New equipment to be purchased and installed include 3deep fryers,2boilers and 1dough roller. A new Point of Sale (PoS) Systemwiththe required hardware and software will also be installed.

As the current floor plan of the shop has little room for expansion, changes need to be made to deliver the renovations. The stairs located in the rear area of the shop need to be removed in order to provide more food preparation space for the kitchen staff. As a result of this major change in the layout, the installation of the purchased equipment can be only done after the completion of construction activities. As part of the renovation project, the shop owners aim to create additional dining-in spaces to serve more customers. So, 2 new sets of chairs and portable tables also need to be purchased. Due to the Melbourne City Council regulations on the use of walkways/footpaths as dining spaces, any expansion in seating capacity must be indoors only.

The owners have estimated that the total cost of the work would be roughly around AU$40,000. The start date of the project is the 2nd of March. The target date of project completion would be 4 months from the start date. As the shop should be closed during the construction, installation and painting activities, no sales and revenue have been predicted during this period. As a result, there is a strong imperative to finish on-time and on-budget to minimise any further loss of revenue by Royale Pizza.

As theProject Manager, you will play a leading in this project. Your expertise is in the management of projects and your ability to bring the key stakeholders together and to deliver projects that fulfill the project brief, requirements, and business goals. You have strong risk management skills which will be useful in a project such as this with tight timeframes and a small budget.

While the aim of the renovation for Royale Pizza is to expand their menu offerings, reduce their food waste, and increase their profitability by 25%, your role is to deliver a renovated retail food outlet that will enable them to do this. You are not involved in whether they have the business skills to deliver on this.

Your role will be to coordinate the shop re-design, sourcing, procurement,delivery, and installation of new equipment.You will need to rely on other people to deliver the work including the Royale Pizza shop manager; a Main Contractor and various other installation contractors; the equipment suppliers; and the Industrial Body responsible for technical health and safety compliance certification. While you are an "expert" project manager, you have not worked on a project with a small restaurant outlet before, so to support you, you have arranged to have an industry consultant available should you need advice.

In the first meeting held with owners, the Main Contractor and other key stakeholders, the issue was raised as to why the construction and installation stages could not be undertaken simultaneously. The Contractor also raised the issues of the electrical wires under the rear stairs which would need careful attention when removing the stairs and that the state of the wiring was at this stage an unknown factor. They also indicated that the water faucet in the rear area of the shop could not be removed or disconnected due to the safety issues.

In order to ensure that the renovation meets the required health and safety compliance certification and can be given a "Certificate of Occupancy" (which the owners will need before they can reopen the business), safety inspections will be conducted everyfortnight. These inspections will takeat least 4 hours and will include the "testing and tagging" of all electrical cables and appliances (both new and ones currently installed) and certified as"safe"after completionof each stage. Mechanical ventilation compliancewillalso be checked as one of the safety considerations.All these safetycontrolshaveassociated coststhat will need to be factored into the project budget plan.

As shown inTable, thewholeprojectcan be divided into 4 mainprojectdelivery stages.If the project is not completed on time, the Main Contractor will incura dailypenalty ofAU$300that to be paid to the owners.

Table: The mainstagesof the project,estimatedbudget anddue dates

	Key stages	Planned duration	Planned budget
1	Design	1 month	AU$5,000
2	Procurement& Delivery	2months	AU$18,000
3	Construction	1 month	AU$7,000
4	Installation and painting	2months	AU$10,000

Project Budget: Develop an appropriate budget for the Case Study project. Include details of all assumptions you have made in preparing this budget.Explain, as a project manager, what actions you need to take in order to control the cost?

Project Risk: Identify project risk management tools & techniques. Do a quantitative and qualitative risk analysis and provide Risk response techniques and strategies on how to track risks and associated Tasks.

Implementation plan: Identify the conditions surrounding the Case Study project,required for successful implementation. This may include, but is not limited to,management structure, style and culture, levels and boundaries for authority and autonomy, personal skills, attributes and characteristics of those in the project team.