Chapter 6 Transactions Affecting General Long-term Liabilities and Debt Service The City of Smithville created a Street Improvement Bond Debt Service Fund to be used to retire the bonds issued for the purposes described in Chapter 5 of this cumulative problem, and to pay the interest on the bonds. The $2,000,000 face value of bonds issued during 2014 are dated January 1, 2014, but were not issued until May 6, 2014. Because bondholders will receive six months of interest on July 1, 2014 in the total amount of $40,000, they were required to pay $28,000 on the date of issue to pay the city for unearned interest from January 1 to May 6. The bonds bear interest of 4 percent per annum. The first interest payment of $40,000 is due July 1, 2014. Subsequent semiannual interest payments will be made January 1 and July 1 of each following year until the maturity of the bond. Bonds in the amount of $500,000 are to mature five years after the date of the bonds (January 1, 2019), and $100,000 are to mature January 1 of each year thereafter until all the bonds have been retired. Thus, these bonds are deferred serial bonds as discussed in Chapter 6 of the textbook. Make entries as instructed in the following paragraphs. Bond covenants related to this bond issue require the city to levy property taxes sufficient to make principal and interest payments until the bonds have been retired. The city council has approved a resolution to enable the property tax levy, beginning in fiscal year 2015. Property tax revenue is not needed in 2014 as the accrued interest and premium received on the bond issue will be sufficient to make the single interest payment due in 2014. a. Prepare general journal entries, as necessary to record the transactions described in paragraph b in the Street Improvement Bond Debt Service Fund general journal and, if applicable, in the governmental activities general journal. Use account titles listed under the drop down [Account (# - Description)] menu. Be sure the year 2014 is selected from the drop-down [Year] menu and the appropriate paragraph number shown in bold-face font below is in the [Transaction Description] box. Please remember that before closing the City of Smithville, you must click on [File], and [Save/Save As] to save your work. Your work is NOT automatically saved. b. Record the transactions below, as necessary. 1. [Para. 6-b-1] In early May 2014, an amendment to the annual budget for 2014 was approved by the city council for inflows and outflows in the Street Improvement Bond Debt Service Fund related to the bond issue. The debt service fund budget amendment provides for estimated other financing sources of $40,000 for the premium on bonds sold and estimated revenues of $28,000 for accrued interest on bonds sold; and appropriations in the amount of the one interest payment of $40,000 to be made during 2014. (The payment that is due on July 1, 2014.) Required: Record the amended budget for the Street Improvement Bond Debt Service Fund for year 2014. Budgetary entries have no effect on the government-wide accounting records. 2. [Para. 6-b-2] On April 1, 2014, the premium and accrued interest on bonds sold were received by the Street Improvement Bond Debt Service Fund. (See Transaction 5-b-4 in the Street Improvement Fund.) Required: Record this transaction in the Street Improvement Debt Service Fund. No entry is required at this time in the governmental activities general journal since the bond issue, together with related premium and accrued interest, was recorded in the governmental activities general journal in transaction 5-b-4. 3. [Para. 6-b-3] The July 1, 2014, interest payment was made in the amount of $40,000. (Note: Since you credited ExpenseInterest on Long-Term Debt for $28,000 in 5-b-4 in the governmental activities general journal you can record the full July 1, 2014, interest payment as a debit to Interest Expense, less amortization of the premium.) Required: Record this transaction in both the Street Improvement Debt Service Fund and the governmental activities general journals. For the entry in the governmental activities journal, assume that the appropriate amount of amortization of the Premium on 4% Deferred Serial Bonds Payable for the period the bonds have been outstanding (May 6 to July 1) is $339. (Note: Although premiums and discounts on bonds issued are not amortized in a debt service fund, they should be amortized at the government-wide level since the accrual basis of accounting is used at that level.) 4. [Para. 6-b-4] Make the required journal entry in the governmental activities general journal to accrue six months of interest payable on the 4% Deferred Serial Bonds Payable from the July 1 interest payment until the end of the fiscal year, December 31, 2014. For this entry, assume that the appropriate amount of amortization of the Premium on 4% Deferred Serial Bonds Payable is $1,017. (Recall that interest is not accrued for the period July 1 to December 31, 2014, in the debt service fund as no appropriation exists for this expenditure and the interest is not due this fiscal year.) 5. Verify the accuracy of journal entries, including dates and paragraph numbers, and, if you have not already done so, post all entries to the general ledger of both the Street Improvement Bond Debt Service Fund and governmental activities by clicking on [Post Entries]. Make the entries needed to close the budgetary and operating statement accounts at the end of fiscal year 2014. Make this entry only in the Street Improvement Debt Service Fund journal. Be sure that for each account being closed that the check mark for [Closing Entry] is on and that Closing Entry appears in the [Transaction Description] box. (Note: Closing entries for governmental activities at the government-wide level will be made in Chapter 9 of this cumulative problem.) c. Go to [File/Export] and export Excel files of the pre-closing and post-closing trial balances for the Street Improvement Bond Debt Service Fund as of December 31, 2014, and use them to prepare a balance sheet; statement of revenues, expenditures, and changes in fund balances; schedule of revenues, expenditures, and changes in fund balancesbudget and actual for the Street Improvement Bond Debt Service Fund. Print and retain the statements and schedules in your cumulative folder until directed by your instructor to submit them, unless your instructor specifies submission of computer files via e-mail. d. Assuming that the assessed valuation of property within the City of Smithville is $303,035,714 and the legal general obligation debt limit is 8 percent of assessed valuation, prepare a schedule in good form showing calculation of the legal debt limit, debt subject to the limit, and debt margin at the end of 2014 (see Illustration 6-3 for an example). A note at the bottom of the schedule should disclose that $28,000 of restricted fund balance in the debt service fund is restricted for payment of interest rather than principal repayment. In addition, the note should disclose the bonds authorized but unissued, as described in the introductory paragraph of Chapter 5 of the City of Smithville cumulative problem. This will inform the reader that additional debt issuances are pending. [Note: Retain a printout of all worksheets and your financial statements in your cumulative file until directed by your instructor to submit them, unless your instructor specifies that you should submit computer files via e-mail.] Chapter 9 Adjusting and Closing Entries for Governmental Activities, Government-wide Level; Preparation of Government-wide and Major Fund Financial Statements a. Prior to preparing financial statements at the end of FY 2014, it is necessary to record depreciation expense for the year for governmental activities at the government-wide level. Based on general capital assets assigned to specific functions, depreciation expense related to equipment and infrastructure is allocated to functions as shown below: Equipment Infrastructure Buildings General Government $ 42,348 $37,600 Public Safety 220,212 65,800 Public Works 84,696 $118,344 41,360 Culture and Recreation 76,224 43,240 Totals $423,480 $118,344 $188,000 Required: [Para. 9-a] Record depreciation expense for the year 2014 in the governmental activities general journal at the government-wide level. Verify accuracy of the adjusting entries and post to the general ledger by clicking [Post Entries]. b. Although closing entries were made in each fund in Chapters 4 through 6 of this cumulative problem, they have not yet been recorded at the government-wide level. Required: Closing Entries. Record the journal entries required on December 31, 2014 to close all temporary accounts for governmental activities at the government-wide level. These entries should also recognize changes in the accounts Net PositionNet Investment in Capital Assets (decrease of $720,668), Net PositionRestricted for Public Safety (increase of $15,000), Net PositionRestricted for Capital Projects (increase of $390,000), and Net PositionRestricted for Debt Service. (Note: Be sure to deduct accrued interest on long-term debt in calculating the December 31, 2014 balance of Net PositionRestricted for Debt Service.) For each account to be closed or reclassified, be sure and click on the check mark for [Closing Entry] and that Closing Entries appears in the [Transaction Description] box. Post the closing entries to the general ledger by clicking on [Post Entries]. Please remember that before closing the City of Smithville, you must click on [File], and [Save/Save As] to save your work. Your work is NOT automatically saved. c. Use the exportable trial balances used in Chapters 2 through 7 of this problem, and the exportable pre-closing trial balance and post-closing trial balance for governmental activities, to prepare required government-wide and governmental fund financial statements and reconciliations that the City of Smithville must present for its basic financial statements to be in conformity with generally accepted accounting principles. (See Illustrations A2-1 through A2-6 of the Reck, Lowensohn, and Wilson textbook for examples of these statements.) We recommend that you use Excel to prepare these financial statements; however, your instructor may want you to do these manually. (Note: The City of Smithville is a primary government and has no other organizations for which it is accountable as component units.)