Choose an administrative system for a business and report on how you will improve or replace the existing system.

Sections:

1. Introduction
   • Your introduction should include two (2) parts.
     1. An overview of your organisation, and
     2. A summary of the relevant legislative and organisational policies and procedures that relates to your administrative system.
2. A plan of the administrative system.

Include in your plan:

1. Identification of the administrative system requirements and improvement
2. Discuss your consultation process internally and externally
3. Obtain quotes (or provide estimates of costs for purchase and implementation) for the improvements required
4. Identify a supplier or developer and discuss why you have chosen this supplier or developer.
5. Provide relevant documentation for the requirements or modification needed. This may be a specification table or map of the business system as it is now and a comparison of what it will be in after the replacement or improvement.

An implementation plan for the new administration system

Your implementation plan should include:

1. Training and support requirements for relevant staff members
2. Strategies for the implementation of the system
3. Communication and consultation strategies
4. Contingency plans
5. Organisational procedures relating to the implementation plan
6. Monitoring strategies that relate to usage, security and output

Summary

In your summary you should discuss:

1. The types of changes that may need to occur to suit the changing needs of the organisation in the future.
2. How you will communicate the changes to relevant people that will access your new or enhanced administrative system.

Training Plan

1. Using the Training Plan template provided with this Assessment Guide organise a plan that outlines how tol train staff to use the new administrative system. The plan should include how often you will provide training and identify the tasks that the staff will be trained for. In your plan you should also identify how you will monitor the staff training including; frequency, methods and reasons for the use of such methods.