City of Monroe

Chapters 3 & 4

The Balance Sheets of the General Fund and the Street and Highway Fund of the City of Monroe as of December 31, 2013, follow. These (beginning) balances have been entered in the proper general ledger accounts, as of 1/1/2014.

CITY OF MONROE

General Fund Balance Sheet As of December 31, 2013 Assets

Cash		$490,000
Taxes receivabledelinquent	$210,000
Less: Estimated uncollectible delinquent taxes	(21,000)
		189,000
Interest and penalties receivable on taxes	5,200
Less: Estimated uncollectible interest and penalties	(950)
		4,250
Due from state government		210,000
Total assets		$893,250

Liabilities:

Liabilities and Fund Equity

Accounts payable	$104,000
Due to other funds	27,000
Deferred revenuesproperty taxes	19,000
Total liabilities	150,000

Fund equity:

Fund balanceassigned

(for outstanding encumbrances)	$12,000
Fund balanceunassigned	731,250
Total fund balance		743,250
Total liabilities and fund equity		$893,250

3C. The General Fund needs to record the budgetary entries. To reduce clerical effort required for the solution use control accounts for the budgetary accounts, revenues, expenditures and encumbrances. Subsidiary accounts are not required. Budget information for the City includes:

a) As of January 1, 2014, the City Council approved and the mayor signed a budget calling for $10,750,000 in property tax and other revenue, $9,255,000 in appropriations for expenditures, and $1,280,000 to be transferred to two debt service funds for the payment of principal and interest. Record the budget for the General Fund and post to the ledger.

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4C. Part 1. General Fund Transactions

Required:

a. Record journal entries for the following transactions for FY 2014. Make any computations to the nearest dollar. Journal entry explanations are not required. Use control accounts for revenues, expenditures and budgetary accounts. It is not necessary to reflect subsidiary ledger entries.

(1) Encumbrances of $ 12,000 for purchase orders outstanding at the end of 2013 were re-established.

(2) The January 1, 2014, balance in Deferred Revenues relates to the amount of the 2013 levy that was expected to be collected more than 60 days after December

31. This amount should be recognized as 2014 revenues.

(3) A general tax levy in the amount of $6,350,000 was made. It is estimated that 2 percent of the tax will be uncollectible.

(4) Tax anticipation notes in the amount of $400,000 were issued.

(5) Goods and supplies related to all encumbrances outstanding as of December 31, 2013 were received, along with invoices amounting to $11,800; the invoices were approved for payment. The City maintains immaterial amounts in supply inventories and it is the practice of the City to charge supplies to expenditure when received.

(6) All vouchers and the amount due other funds were paid.

(7) The General Fund collected the following in cash:

o prior year taxes, $160,000;

o interest and penalties receivable on prior year taxes, $3,500;

o current taxes, $5,900,000;

o $210,000 previously recorded as due from the state government;

o licenses and permits, $780,000;

o sales taxes, $2,870,000; and

o miscellaneous revenues, $330,000.

(8) Purchase orders and contracts were issued in the amount of $3,476,000.

(9) Payrolls for the General Fund totaled $5,065,000. Of that amount, $498,000 were withheld for employees federal income taxes and $357,000 were withheld for employees FICA and Medicare tax liability; the balance was paid in cash. The encumbrance system is not used for payrolls.

(10) The liability for the citys share of FICA and Medicare taxes, $357,000, was recorded as was the liability for state unemployment taxes in the amount of

$33,000.

(11) Invoices for most of the supplies and services ordered in transaction 8 were received in the amount of $3,370,300 and approved for payment. The related encumbrance amounted to $3,385,000.

(12) Tax anticipation notes were paid at maturity, along with interest in the amount of $16,000.

(13) Notification was received that an unrestricted state grant in the amount of

$312,000 would be received during the first month of the next year.

(14) The General Fund recorded a liability to the Water and Sewer Fund for services in the amount of $45,000 and to the Stores and Services Fund for supplies in the amount of $313,200; $300,000 of the amount due the Stores and Services Fund was paid.

(15) The General Fund recorded an amount due of $42,000 from the state government, representing sales taxes to be collected from retail sales taking place during the last week of the year.

(16) The General Fund paid vouchers in the amount of $3,007,000 and paid the amounts due the federal and state governments. The General Fund also transferred to the debt service funds cash in the amount of $1,662,000 for the recurring payment of principal and interest.

(17) All required legal steps were accomplished to increase appropriations by the net amount of $212,000. Estimated revenues were increased by $203,000.

(18) The City Council authorized a write-off of $83,200 in delinquent property taxes and corresponding interest and penalties amounting to $400.

(19) Interest and penalties receivable on taxes were accrued in the amount of

$13,000; $1,100 of this amount is expected to be uncollectible.

(20) It is estimated that $26,000 of the outstanding taxes receivable will be collected more than 60 days beyond the fiscal year-end.

b. Post the entries to the general ledger.

c. Prepare and post the closing entries for the General Fund. Outstanding encumbrances at year end are classified as Assigned Fund Balance and all remaining net resources are classified as Unassigned Fund Balance.

d. Prepare a Statement of Revenues, Expenditures, and Changes in Fund Balance for the year ended December 31, 2014. Confirm that the revenue and expenditure control accounts agree with the following detail and use this information in the Statement:

Revenues Property Taxes . . . . . .	$6,216,000	Expenditures General Government . . .	$1,645,600
Sales Taxes	2,912,000	Public Safety . . . . . . . . .	3,026,400
Interest and Penalties on Taxes . . . . . . . . . .	11,900	Highways and Streets . .	1,441,400
Licenses and Permits . .	780,000	Sanitation . . . . . . . . . . . .	591,400
Intergovernmental Revenue . . . . . . . . . .	312,000	Health . . . . . . . . . . . . . .	723,600
Miscellaneous Revenue	330,000	Welfare . . . . . . . . . . . . .	373,800
Total . . . . . . . . . . . .	$10,561,900	Culture and Recreation .	916,800
		Capital Outlay . . . . . . . .	492,300
		Total . . . . . . . . . . . . .	$9,211,300

e. Prepare in good form a Balance Sheet for the General Fund as of the end of fiscal year, December 31, 2014.