Class: Office Procedures

Assignment: Travel Arrangements Slideshow Powerpoint Presentation - I need help with the expense form please!

Instructions:

PowerPoint Presentation using the information given in this module.

Travel files needed are in this module (located in MyCScourses/Office Procedures/Content Tab/Travel).

Travel files you need to read/use are:

• Instructions for Travel Presentation
• Travel Presentation Scenario
• Travel Authorization Form
• Expense Form

Presentation Tips:

• Included the Expense Form

Next Here is the travel presentation scenario

Then here is my Intinerary to give you the expsnese:

NOW FOR THE TRAVELING FROM AIRPORT TO HOTELS:

1. FROM CAR RENTAL TO AIRPORT - TAKE SHUTTLE AND ITS 0.3 MILES AND 2 MINUTES

2. CAR RENTAL TO HOTEL - 2 MINUTES AND 0.3 MILES

3. HOTEL TO HOTEL MEETING - 9.6 MILES AND 17 MINUTES

FOR THE SITE SEEING PLACES HERE IS THE INFO:

1. AQUARIUM - 4 MILES AND 13 MINUTES DOES HAVDE TOLLS

2. MUSEUM OF ART - 16.3 MILES AND 24 MINUTES WITH TOLLS

3. MUSEUM OF SCIENCE - 4.2 MILES AND 13 MINUTES

Mr. Howard Jones is the Director of Marketing for Westward Profile Company in Cleveland, Tennessee. Mr. Jones is a busy executive who attends many conferences and business meetings. You are his administrative assistant/support team. Mr. Jones has a very busy travel schedule coming up. He has several different meetings to attend. Your job is to collect, complete, and submit all the following information: To Do List for the administrative assistant/team. All details must be listed on the To Do List prior to the trip, such as, hotel reservations, airline arrangements, etc. Travel Expense Form (online) Travel Authorization Form (online) Itinerary Expense Form (online) Create PowerPoint Presentation with photos Choose one of the destinations listed in this module to use for your presentation Of course, we know all information would not be the same for different trips; however, for this assignment all the information you need from Mr. Jones is as follows: Name of Trip: Planning Meetings for Marketing Expo 2024 For Travel Expense Dates of trip: May 13 - 17, 2022 Departure date: May 13, 2022 (No meeting this date) Return date: May 17, 2022 For Itinerary: May 14, 2022. Mr. Jones has the following meetings: He has a breakfast meeting from 8:30 a.m. until 10:30 a.m. with Sally Storm in the hotel restaurant. He has a meeting from 4:30 p.m. - 7:00 p.m. with Dan Dexter in the Hotel Conference Room. May 15, 2022. Mr. Jones has the following meetings: He has a meeting from 11:00 a.m. -5:00p.m. with the Board of Directors of Marketing Westward Profile Company at Central Avenue Conference Hall at 514 Central Avenue, City and State you are using). Lunch and snacks will be provided on site. May 16, 2022. Mr. Jones has planned to have this day as a site-seeing, fun day to see what the city has to offer. He will be accompanied by Tom Smitty, Marketing Director for the local company. Business Trip Itinerary Prepared for: Mr. Howard Jones Purpose of Trip: Planning Meetings for Marketing Expo 2024 Flight Details DETAILS DEPARTURE FLIGHT RETURN FLIGHT Date May 13, 2022 May 17,2022 Nashville International Boston Logan From Airport International Airport Departure Time 5:15 AM 5:15 AM Chicago (Midway), IL (MDW) (1 Nashville International delay for 45 min.) then to Boston International Airport (BOS) Airport Arrival Time 10:40 AM 7:05 A.M Flight #334 #369 Airline Southwest Airlines Southwest Airlines Rental Car Details Company Name: Pick Up Day & Time Hertz Rental May 13, 2022 at 11:00 AM Boston Intemail Airport (BOS) - Bundled with Airline Pick Up Location: Tidat Return Day & Time May 17,2022 at 4:00 AM Drop Off Location: Boston International Airport (DOS) Full Size Chaysler 200 or similar. Rate Breakdown: 4 days at $59.00 Mileage: Unlimited Base Rate $236.00 Taxes & Fees: $113.88 - Estimated car total: $349.88 Pickup instructions: Rental counter is locatd outside of the airport terminal and the shuttle is provided Trip Total: $664.85 (Only airline ticket and rental car included) Hotel Details Embassy Suites Boston Logar Airport Add 207 Partia St. Moston, MA 0212 400AM. Anytime Check out 11:00 AM $220.00- Per night (Imom se nights 20.00, plus tax for $11.00, Total price $1,071.00 1 Basic King Bed, Mon Smaking Resturant and bar/lounge, indoor Pool, Gym, Free Hotel amenities airport state and great cities near the hotel as well Blacked out dr., MPS dating Sition, Deal, Living Room with deavited Coffee/ Tomligion and froning board 2 minutes away from Logan International Airport () and 13 minutes away from The Boston Common Hotel Core Corte Tourist Attractions Attraction: Cost: Operating Hours: Nie Englad Aqustun Monday - Friday DAM-SPM $22.00- Saturday-SundayDAM-BPM Parking: No Validation-540.00 faverit Museum of Fine Art Monday & Sunday 10AM-5PM Today Wednesday Cloud Thursday 10AM RM Friday NAMM Saturday 10AM-5PM General Admission Adults 2700 Tume Modes wir Genital Admission (Timed Entry A7.00 Mumum of Science Monday - Friday AMM Adults $20.00 Sunion (6 525.00 Meeting Detail Date: May 14,2022 8:30 A.M. - 10:30 AM - Breakfast with Sally Storm in hotel resturant Time & Details: Date: May 14,2022 4:30 PM - 7:00 PM with Dan Dexter in Hotel Conference Room Time & Details: Date: May 15, 2022 11:00 AM - 5:00 PM with the Board of Directors of Marketing Westward Profile Company at Central Avenue Cerence Hall at 514 Central Avenue (Boston, Massachusetts) Snacks and lunch will be provided at site Time & Details: Date: May 16, 2022 Time and Details: Mr. Jones will be site seeing, having a fun day to see what the city has to offer and will be accompanied by Tom Smitty. Marketing Director for the local company For the Week Ending: May 13 - 17, 2022 Destination: The Boston Common Hotel and Conference Center Boston, Massachusetts Employee Name: Courtney Selvidge Purpose: Planning Meetings for the Expo 2024 Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday TOTAL Airfare Lodging Transportation Car Rental (Gas) Tolls/Parking Miles Mileage Amount (485/mile) Meals Breakfast Lunch Dinner Business Meals Other (Tips) Miscellaneous Grand Total Date: Employee Signature Supervisor's signature Date: Comments: *Explanation Required Mr. Howard Jones is the Director of Marketing for Westward Profile Company in Cleveland, Tennessee. Mr. Jones is a busy executive who attends many conferences and business meetings. You are his administrative assistant/support team. Mr. Jones has a very busy travel schedule coming up. He has several different meetings to attend. Your job is to collect, complete, and submit all the following information: To Do List for the administrative assistant/team. All details must be listed on the To Do List prior to the trip, such as, hotel reservations, airline arrangements, etc. Travel Expense Form (online) Travel Authorization Form (online) Itinerary Expense Form (online) Create PowerPoint Presentation with photos Choose one of the destinations listed in this module to use for your presentation Of course, we know all information would not be the same for different trips; however, for this assignment all the information you need from Mr. Jones is as follows: Name of Trip: Planning Meetings for Marketing Expo 2024 For Travel Expense Dates of trip: May 13 - 17, 2022 Departure date: May 13, 2022 (No meeting this date) Return date: May 17, 2022 For Itinerary: May 14, 2022. Mr. Jones has the following meetings: He has a breakfast meeting from 8:30 a.m. until 10:30 a.m. with Sally Storm in the hotel restaurant. He has a meeting from 4:30 p.m. - 7:00 p.m. with Dan Dexter in the Hotel Conference Room. May 15, 2022. Mr. Jones has the following meetings: He has a meeting from 11:00 a.m. -5:00p.m. with the Board of Directors of Marketing Westward Profile Company at Central Avenue Conference Hall at 514 Central Avenue, City and State you are using). Lunch and snacks will be provided on site. May 16, 2022. Mr. Jones has planned to have this day as a site-seeing, fun day to see what the city has to offer. He will be accompanied by Tom Smitty, Marketing Director for the local company. Business Trip Itinerary Prepared for: Mr. Howard Jones Purpose of Trip: Planning Meetings for Marketing Expo 2024 Flight Details DETAILS DEPARTURE FLIGHT RETURN FLIGHT Date May 13, 2022 May 17,2022 Nashville International Boston Logan From Airport International Airport Departure Time 5:15 AM 5:15 AM Chicago (Midway), IL (MDW) (1 Nashville International delay for 45 min.) then to Boston International Airport (BOS) Airport Arrival Time 10:40 AM 7:05 A.M Flight #334 #369 Airline Southwest Airlines Southwest Airlines Rental Car Details Company Name: Pick Up Day & Time Hertz Rental May 13, 2022 at 11:00 AM Boston Intemail Airport (BOS) - Bundled with Airline Pick Up Location: Tidat Return Day & Time May 17,2022 at 4:00 AM Drop Off Location: Boston International Airport (DOS) Full Size Chaysler 200 or similar. Rate Breakdown: 4 days at $59.00 Mileage: Unlimited Base Rate $236.00 Taxes & Fees: $113.88 - Estimated car total: $349.88 Pickup instructions: Rental counter is locatd outside of the airport terminal and the shuttle is provided Trip Total: $664.85 (Only airline ticket and rental car included) Hotel Details Embassy Suites Boston Logar Airport Add 207 Partia St. Moston, MA 0212 400AM. Anytime Check out 11:00 AM $220.00- Per night (Imom se nights 20.00, plus tax for $11.00, Total price $1,071.00 1 Basic King Bed, Mon Smaking Resturant and bar/lounge, indoor Pool, Gym, Free Hotel amenities airport state and great cities near the hotel as well Blacked out dr., MPS dating Sition, Deal, Living Room with deavited Coffee/ Tomligion and froning board 2 minutes away from Logan International Airport () and 13 minutes away from The Boston Common Hotel Core Corte Tourist Attractions Attraction: Cost: Operating Hours: Nie Englad Aqustun Monday - Friday DAM-SPM $22.00- Saturday-SundayDAM-BPM Parking: No Validation-540.00 faverit Museum of Fine Art Monday & Sunday 10AM-5PM Today Wednesday Cloud Thursday 10AM RM Friday NAMM Saturday 10AM-5PM General Admission Adults 2700 Tume Modes wir Genital Admission (Timed Entry A7.00 Mumum of Science Monday - Friday AMM Adults $20.00 Sunion (6 525.00 Meeting Detail Date: May 14,2022 8:30 A.M. - 10:30 AM - Breakfast with Sally Storm in hotel resturant Time & Details: Date: May 14,2022 4:30 PM - 7:00 PM with Dan Dexter in Hotel Conference Room Time & Details: Date: May 15, 2022 11:00 AM - 5:00 PM with the Board of Directors of Marketing Westward Profile Company at Central Avenue Cerence Hall at 514 Central Avenue (Boston, Massachusetts) Snacks and lunch will be provided at site Time & Details: Date: May 16, 2022 Time and Details: Mr. Jones will be site seeing, having a fun day to see what the city has to offer and will be accompanied by Tom Smitty. Marketing Director for the local company For the Week Ending: May 13 - 17, 2022 Destination: The Boston Common Hotel and Conference Center Boston, Massachusetts Employee Name: Courtney Selvidge Purpose: Planning Meetings for the Expo 2024 Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday TOTAL Airfare Lodging Transportation Car Rental (Gas) Tolls/Parking Miles Mileage Amount (485/mile) Meals Breakfast Lunch Dinner Business Meals Other (Tips) Miscellaneous Grand Total Date: Employee Signature Supervisor's signature Date: Comments: *Explanation Required