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Copy AWAY TO BRITISH COLUMBIABACKGROUNDYou are in the process of organizing a going away party foryour friend, Patrick Willson.After completing his International Business Managementprogram at
Copy AWAY TO BRITISH COLUMBIABACKGROUNDYou are in the process of organizing a going away party foryour friend, Patrick Willson.After completing his International Business Managementprogram at Cambrian College, he received a job offer in ProjectControls from a recognized mining company located in BritishColumbia.While you have some excellent ideas about organizing theparty, you're unsure where it should be held. You start thinking about some of the options.THE OPTIONSYou narrow the options to the following: You could host it in your house, perhaps the least expensiveperhaps $ However, dueto space constraints, you would have to limit the guest list, and it may not be as memorablefor Patrick You could hold the party at a moderate restaurantLaughing Buddha, for example. Thiswould cost moreprobably $ or sobut would be a much better atmosphere You think that a highend restaurant might be nice. In this case, costs could run as high as$ but it would be a great atmosphere.THE DECISIONWeighing the pros and cons, you settle on Option the party will be held at a moderaterestaurant Laughing BuddhaPROGRESS SO FARWhen you call the restaurant manager to confirm the reservation verbally, you notice that themanager is very businesslike. The manager explains that it is necessary to complete all the requireddocumentation and ensure that the required deposit is paid on time. The manager mentions thatmany times, people who make reservations of this type never show upPatrick tends to be somewhat shy in nature and doesn't like to be the centre of attention. He probablywill try to talk you out of organizing this party. However, you really feel that this is something that hewould really appreciate. Patricks parents are very friendly and pleased that this is being organized,and they may even help with some of the budget. You're sure that they will help wherever possible.Patrick brother, Sam Willson, also wants to help but often takes over things he is involved in Whileyou appreciate his involvement, you want to ensure that you control the event. Patricks friends are,for the most part, very busy either in their postsecondary education or in fulltime jobs. Getting theirattention to ensure that many attend will likely be challenging for you.You start to think about aspects of the project that need to be completed. Invitations will be requiredprobably using Facebook or a similar system A few possible invitees are not on social media, sosome other kind of invitation such as a mailed card or phone call will be necessary. It will be essentialto ensure that the restaurant is reserved, and you must arrange for trays of food to be brought outonce the guests arrive. Some attendees may have dietary restrictions, so you make a mental note toensure glutenfree and vegetarian options are available. A goingaway cake would be a nice touchtoo. You should contact a few of Patricks friends to give a short speech before the cake is served.Creating a slideshow of pictures that you could display using your laptop would also be fun. There isa rental place not far from your apartment where you can rent a portable projector so that peoplewill be able to see the slideshow better. You also decide to purchase a large going away card forpeople to sign at the party as well as some decorations to put up at the restaurant.The party is scheduled on Saturday, June You will start preparations on June four weeks beforethe partIn terms of costs, the restaurant manager has indicated that to rent the space, a $ deposit isrequired now, and the remainder $ is required two weeks before the event date. Duringdiscussions with the restaurant manager, you identified a number of food plates that total $thisis payable at the end of the event. The day before the event, you will pick up and pay for the cake ata local bakery you estimate $ for this and pick up the projector you also estimate $ for thisAnd finally, you plan to pick up some decorations and a card at a local party store. Looking at yourcalendar, you have a lot of other workrelated things going on in the two weeks before the event.Therefore, you decide to pick up and pay for the decorations and card next week. You estimate thiscost will be $ Overall, your total planned costs are $ which is pretty close to your originalestimate.As all these details swirl around in your head, you decide to write them down into a number ofplanning documents. There is just too much to keep track of and you really don't want to forgetanything.Here is a calendar covering the timeframe of the project:Monday Tuesday Wednesday Thursday Friday Saturday SundayJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunJunSource: Understanding Project Management. A Practical Guide, Second Edition. Dave Barrett WORK BREAKDOWN STRUCTURE WBS: Create a diagram form of the WBS for the party planning project. Breakdown the work into manageable tasks, from highlevel categories to work packages. WBS template options attached. Feel free to use your own template if it's more convenient NETWORK DIAGRAM : Develop a network diagram to illustrate the sequence of activities and their dependencies. Estimate the durations of all the activities on the network diagram. Calculate the duration of the project use the longest path method or ES EF LS LF Identify the critical path.
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