Crane, Poole & Schmidt is a bustling law firm located in Massachusetts. Concerned with the amount of time employees were "social not-working" during firm hours, Shirley Schmidt, the managing partner, is considering utilizing all available surveillance methods from CCTV cameras to employee monitoring software.

Instructions

Ms. Schmidt has asked you, the Chief Human Resource Officer, to:

1. How would you prepare a brief memorandum, explaining why and how to best monitor employees without violating the law. A copy of the memorandum template is attached.
2. Draft a concise workplace monitoring policy, no more than 3 pages. The policy should notify employees what, if any, work-related devices may be monitored and the type of conduct that may violate company policy. The policy should contain a written consent form to be signed by employees in acknowledgment that they have read and understand the terms. A copy of the policy template is attached.

To:

From:

Date:

Subject:

Effective Date

(Original issue date)

Last Revision Date

(Maintained by Policy Office - Date of last policy revision)

Responsible Party

(As recommended by the policy owner(s) in conjunction with the Policy Office. Include a contact number or email address.)

Scope and Audience

(As recommended by policy owner in conjunction with the Policy Office)

Additional Authority

If applicable, include governing State Board of Education and University policies, federal and state laws, and any other governing authority.

1. Policy Purpose

State a reason or rationale why the policy is needed, such as legal or regulatory requirement, risk mitigation, or general principle the university community must follow.

1. Policy Statement

Provide a clear and concise statement of the University's principles on the issue.

1. Definitions

(If applicable, define key terms used in policy)

1. Main Topic 1

Summarize all responsibilities of the University parties and offices named in the policy and including any top-level procedures necessary for compliance with the policy.

1. Subtopic 1

Include text here.

4.1.1. Secondary Subtopic 1

Include text here.

4.1.2. Secondary Subtopic 2

Include text here.

1. Main Topic 2

Include text here for an additional main topic.

5.1 Subtopic 1

Include text here.

5.1.1. Secondary Subtopic 1

Include text here.

5.1.2. Secondary Subtopic 2

Include text here.

1. Forms

Include a hyperlink to any forms related to the policy.

1. Frequently Asked Questions

If there are common questions, the responsible party may wish to develop a FAQ list hosted on a website page. The URL link will be referenced here.

1. Related Information

Links to other related policies, information, guidelines, or procedures that should be cross-referenced.