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FIELD OPERATIONS DIVISION DISTRICT PATROL STANDARD OPERATING PROCEDURES LETTER OF PROMULGATION TO: All Patrol District Personnel: ARTHUR NORIEGA, V City Manager The Standard Operating Procedures were established to provide additional guidelines for the operation and management of all patrol personnel. These guidelines help to ensure uniformity among all districts and sections within the division. These procedures do not supersede current departmental orders. The Division Chief will resolve any conflicts which may arise. Each section within the Field Operations Division will update their individual Standard Operating Procedures outlining issues specific to their section/district. All personnel assigned to the Field Operations Division are required to read, understand and abide by these procedures as set forth by the Field Operations Division Chief.

FIELD OPERATIONS DIVISION DISTRICT PATROL STANDARD OPERATING PROCEDURES MISSION, GOALS, AND OBJECTIVES I. MISSION ARTHUR NORIEGA, V City Manager To provide law enforcement, emergency response and maintain order for the residents and visitors of the City of Miami. Our efforts will focus on encouraging residents and visitors alike to work together with the police. 11. GOALS To provide Proactive Community Policing, increasing the safety of our residents and visitors by reducing crime and delivering professional and efficient police services focused on the overall needs of our communities. Ill. OBJECTIVES To identify crime trends and apprehend all offenders through proven and innovative strategies and technologies for policing.

FIELD OPERATIONS DIVISION DISTRICT PATROL STANDARD OPERATING PROCEDURES S.O.P. 1 SUBJECT: PRODUCTIVITY REPORTS PURPOSE: To ensure uniform reporting of patrol productivity. SCOPE: To standardize patrol efficiency by recording individual, squad, and platoon level activities and assign responsibility for accurately reporting and evaluating work efficiency. I. Individual Activity Summary: A. Electronic police worksheets shall be completed and submitted at the end of each tour of duty. All notations on the worksheet shall be entered chronologically under Patrol Activity Summary, categorized as outlined below.

STANDARD OPERATING PROCEDURES: S.O.P. 1 (Continuation) II. Uniform Police Worksheet: A. Activity 1. 2. 3. 4 5. 6. 7. 8. 9. Field Reports -An Offense/Incident report was completed. Arrest Reports -A County Arrest Affidavit was completed. Accident Reports -A Florida Crash Report was completed. DUI Accident - A Florida Crash Report was completed involving an impaired driver. Felony Arrests - A person is charged with a felony. Misdemeanor Arrests - The highest charge for the person being arrested is a misdemeanor. Prostitution Arrests - A person is arrested for prostitution related charges. Traffic Arrests - A person is arrested, and the highest charge is a criminal traffic violation. DUI Arrests - A person is arrested, and the highest charge is driving while under the influence related. Note: In cases where a person is charged with more than one offense, the unit shall take credit in only one category, for the most serious offense. In the event multiple individual cases are cleared requiring separate Offense/Incident reports, case numbers or arrest affidavits, the officer shall take credit for an arrest under each case number, even though only one person was taken into custody. 10. Summons - The total number of traffic summonses issued. 11. Citations - The total number of parking citations issued. 12. Disturbance Calls - A disturbance call handled without generating an Offense/Incident report. 13. False Alarm Reports - A false alarm on a burglar or holdup alarm call. 14. Crisis/Detox Referrals - A person transported to a Crisis Intervention Facility or Chemical Dependency Facility. 15. Watch Orders - A unit responded and physically checked a location designated as a Watch Order location. 16. FIVOs -A FIVO card was completed. 17. Computer Hits - A person is apprehended, or any item is recovered, canceling a computer message. Credit is taken for each message canceled. 18. Guns Recovered - Firearms recovered whether abandoned, used in a crime, or resulting in the canceling of a computer message.

19. Stolen Vehicles Recovered - A stolen vehicle is recovered canceling the computer message. 20. Back Up's / Go-By's - A unit assists another unit, whether assigned or not. 21. Prisoner Transported - Prisoners transported from the field to the station or a correctional facility. 22. Vehicle Towed - Vehicles towed as a result of an enforcement action. 23. Directed Patrol - Proactive enforcement details conducted at the direction of the chain of command. 24. Watch Over Miami - Each "Watch Over Miami" card left at a location during a tour of duty. 25. Park & Walks - Proactive enforcement details conducted on foot at the direction of the chain of command. B. Quality of Life 1. Minor Crimes Arrests - Violations of Miami Dade County Ordinances or City of Miami Code. 2. Abandoned Structure Secured - An abandoned structure which is secured at the officer's request in an effort to limit criminal activity or adverse quality of life issues. 3. Abandoned Structure Demolished - Abandoned structures slated for demolition by an officer and other city resources and subsequently torn down. 4. Abandoned Vehicles Towed -Abandoned vehicle towed. 5. Stickered Vehicle - Vehicles stickered for removal. 6. Towed Vehicles - Vehicles towed as a result of an expired notice for removal or other infraction. 7. Dumping Arrests - Arrests made for illegal dumping. 8. Graffiti Areas Cleaned - Individual areas slated for Graffiti removal. 9. Nuisance Abatement - The enforcement of building code violations, fire codes, zoning and other infractions with the assistance of Code Enforcement to improve quality of life and safety issues within our communities. a. Cases Initiated - Cases initiated and scheduled for Nuisance Abatement hearings. b. Cases Closed - Cases closed as a result of a Nuisance Abatement hearing or compliance. 10. Security Surveys - Security surveys conducted by an officer.

School Projects - Projects initiated by an officer benefitting or at an area school. 12. Homeless Encounters - Encounters with homeless persons wherein a Homeless Encounter Card is completed, but no placement or arrest is made. 13. Homeless Placements - Homeless persons referred to or placed at a shelter. 14. Community Meetings - Community Meetings attended by an officer. 15. Neighborhood Service Requests - Requests for service from the police department to other departments in the City (Sanitation, Zoning, Public Works, etc.) 16. SARA Reports - Completed reports on crime or disorder issues solved using the SARA Model. 17. Problem Solved - Crime or disorder issues resolved during a tour of duty. 18. Crime scenes processed - For CSI or CSI Certified Public Service Aide. C. Gun Reduction Initiatives: 1. Truancy Sweeps - Truancy reduction operations. 2. Curfew Sweeps - Curfew violation reduction operations. 3. Probation/Parolee Checks - On supervised parolees on probation. 4. Bars Checked - Inspection of licenses and the business itself for any establishments selling alcoholic beverages. 5. Prevention - Gun violence prevention presentations conducted. 6. Buy Backs - Gun Buy Back Operations conducted. Significant Achievement: Any achievement considered significant in the overall reduction of crime using community policing strategies. Outside Agency Coordinated Activities: Any crime reduction/community policing activity coordinated with an outside agency. Community Projects: Any crime reduction/community policing project completed.

111. Radar Sheet: After reviewing an officer's worksheet the Neighborhood Area Sergeant and/or their designee shall record an accurate account of each officer's daily activity on a monthly RADAR Sheet. A. In the case of a two-man unit, only one officer will receive credit for the day's productivity. B. If an "Overlap Officer" is riding as a two-man unit with an officer assigned to a different supervisor, the days productivity will be divided equally. Any remainder goes to the primary officer. C. Man-Days - Each day an officer is present for a regular tour of duty will count as one (1) man-day. IV. Neighborhood Monthly Report: A. The Neighborhood Sergeant and/or their designee will complete the monthly RADAR SHEET and forward it to the Neighborhood Commander or his designee within five (5) days after shift change. B. After approval by the Neighborhood Commander, the Neighborhood Monthly Report shall be forwarded to the District Commander no later than ten ( 10) days after shift change. If delayed for any reason, a red-line memorandum shall be forwarded explaining the delay.

S.O.P. 1-1 SUBJECT: SERGEANTS, LIEUTENANTS, CAPTAINS AND COMMANDERS ARE TO DESIGNATE AN ACTING SUPERVISOR WHEN ABSENT FROM REGULAR DUTY. PURPOSE: To ensure a proper Chain-of-Command is in place in the absence of regularly scheduled Sergeants, Lieutenants, Captains or Commanders. SCOPE: This SOP delineates the responsibilities of Sergeants, Lieutenants, Captains and Commanders to assign an acting subordinate in their absence to act on their behalf and ensure Continuity of Command by maintaining a proper Chain-of-Command.

. Responsibilities - District Neighborhood Commanders: A. Neighborhood Commanders will assign an Acting Commander in their absence. 11. Responsibilities - Captains: A. Captains will assign an Acting Captain in their absence. Ill. Responsibilities - Lieutenants: A. Lieutenants will assign an Acting Lieutenant in their absence. IV. Responsibilities - Sergeants: A. Sergeants will assign an Acting Sergeant in their absence. The acting sergeant will only be responsible for administrative duties, not field activities. V. Lieutenants, Captains and Commanders will communicate the name of their acting subordinate to the District Major. VI. Sergeants will communicate the name of their acting subordinate to their Lieutenant. VII. All affected personnel within the chain of command will be made aware of the name and rank of the personnel acting on behalf of the absent member. VIII. Those personnel acting on behalf of an absent member will be made aware of all responsibilities, pending paperwork, and scheduled meetings they are responsible for.

S.O.P. 1-2 SUBJECT: MINIMUM STAFFING FOR PATROL DISTRICTS PURPOSE: To ensure minimum staffing leveis for the Patrol Districts are established and adhered to uniformly in all three districts. SCOPE: This SOP delineates the responsibilities of the District Majors, , 1, Neighborhood Commanders, Captains, Lieutenants, Sergeants, Administrative Sergeants and the Staffing Detail Sergeant. I. Neighborhood Commanders Responsibilities: District Majors will ensure compliance with the following: A. Conduct a professional assessment of district personnel to ensure quality service to the community throughout the year.

B. Based on the assessment, provide the Deputy Chief of the Staffing Detail with a minimum staffing level for response to calls for service. C. Ensure Neighborhood Commanders, Captains, Lieutenants and Administrative Sergeants adhere to the procedures delineated in Section II of this SOP. II. Captains, Lieutenants, Sergeants and Administrative Sergeants, Responsibilities: A. Ensure an updated "P Sheet" is maintained on the Staffing Program along with a hard copy of the P-Sheets for the present day and next three (3) upcoming days, easily in a known and easily accessible area as a redundancy to the Staffing Program. B. Review P-Sheets for the next ten (10) upcoming days to ensure minimum staffing for all three districts has been maintained and report any shortages to the Staffing Detail immediately. C. Ensure all scheduled time off and any subsequent schedule changes have been posted on the Staffing Program and the approved paperwork has been forwarded to the Staffing Detail for record keeping. Ill. Neighborhood Commanders, Captains and Lieutenants will be responsible for the following: A. Review the daily P- Sheets prior to the beginning of the shift to ensure minimum staffing for the district has been maintained. B. If a Neighborhood Service Area is below minimum staffing, the Lieutenant shall utilize officers from other Neighborhood Areas within the district showing above minimum staffing. If the district is below minimum staffing overall, the "Overlap" officers from other districts will be used to reach the districts minimum staffing. Minimum Staffing takes precedence over any other use of officers. C. Overtime usage: If there are insufficient personnel available for a current shift and all resources have been exhausted (Overlap from all three districts. BEAT Officers, P.S.T. Officers and N.R.O.'s) a Neighborhood

Commander, Captain or Lieutenant may authorize overtime for additional officers. Shift overtime is authorized as follows: 1. "A" Shift: 0700-1300 2. "B" Shift: 1600-2100 3. "C" Shift: 2400-0600 The Neighborhood Commander, Captain or Lieutenant who authorized the overtime must enter their IBM into the Staffing Program and will initial the P- Sheet, documenting their approval of the overtime expenditure. Should a Neighborhood Commander, Captain or Lieutenant not be present for the district, the Early Sergeant shall contact a Neighborhood Commander and/or Lieutenant from another district to obtain authorization of the expenditure of overtime. This supervisor will note on the "P" Sheet, which commander authorized the overtime and enter the Commanders IBM number into the Staffing Program. D. Minimum Staffing: The following criteria are applicable to the concept of minimum staffing. 1. Minimum staffing levels are determined by the District Major, with the approval of the Field Operations Division Chief. Minimum staffing levels must always be maintained for the district without exception. 2. Beat Officers, PST Officers, NRO's and officers on FTO rotation cycles R1-R4, are not counted as part of minimum staffing levels. 3. Requests for E/O or unscheduled "V" will not be approved if such a request lower staffing below minimum. (See subsection E.2 of this SOP for the exception.) E. Granting of time off: 1. The granting of time off within 10 days (CEO) of the requested time period may be denied at the discretion of a Commanding Officer and/or the Staffing Detail based on one or more of the following: a. Officer does not have a sufficient time balance. b. District minimum staffing has not been met. c. Emergencies, demonstrations, civil disturbance, natural disasters, large scale events. d. pre-planned operations such as stings, bar-checks, minor crime initiatives or other events. e. Officers are encouraged to request time off as far in advance as possible. However, officers will be able to take time off without advance notice under the following circumstances: 1) The district has regularly scheduled officers above minimum staffing who are not scheduled to be off for training or any other commitment keeping them from working their tour of duty. 2) Approval must be obtained from a supervisor for the time off. Supervisors are required to check the P-Sheet in the Staffing Program for the specific day to ensure minimum staffing is maintained if the time off is granted.

S.O.P. 1-3 SUBJECT: DAILY ATTENDANCE ROSTER PURPOSE: To provide patrol districts with uniform procedures for preparation, distribution, and filing of the Daily Attendance Roster (P-Sheet). SCOPE: The Daily Attendance Roster, also referred to as the P-Sheet, shall reflect the daily status of all personnel in each respective service area and will serve as a record of these assignments. It will be the primary record used by the Communications Section to reference patrol and patrol support assignments. 100 I. The Staffing Detail will prepare the daily P-Sheets using the Staffing Program. Entries will be posted under the following categories: A. Commanding Officers on duty.

Supervisors assigned as the Early Sergeant or Transfer Sergeant. C. Special Details assigned to the district such as Directed Patrols. D. Administrative personnel on duty, i.e. Light/Limited Duty Personnel and C.S.P.'s. E. All personnel, to include the Chain-of Command assigned to each Neighborhood Service Area. The below-listed abbreviations will follow each member listed as applicable: 1. F - Female Officer 2. FTO - Field Training Officer 3. FTS - Field Training Sergeant 4. FTL - Field Training Lieutenant 5. Neighborhood Commander - Neighborhood Enhancement Team Commander 6. FDL - Field Duty Lieutenant 7. K-9 - Canine Unit 8. OBS - Observer 9. PB - Probationary Officer 10. PSA - Public Service Aide 11. REC - R # (Recruit in FTO Phase 1-4) 12. SP - Spanish Speaking Officer 13. C - Creole Speaking Officer 14. A - Asian Speaking Officer 15. P - Portuguese Speaking Officer 16. SW-SWAT 17. B - Black Officer 18. NRO - Neighborhood Resource Officer 19. CIT - Crisis Intervention Team 20. T - Mandatory 2- person Unit 21. DUI - DUI Certified Officer 22. DRE - Drug Recognition Officer 23. SOLO # - Rotation Month/Solo Phase in FTO Program 24. DO - Detention Officer 25. BOLD # - Rotation month must ride with FTO

26. HN - Hostage Negotiator 27. RD - Radar Certified 28. LJ - Lojack Certified 29. BTO - Breath Test Operator 30. AED - Officer assigned an Automated Electronic Defibrillator F. Neighborhood Service Area, zone and vehicle number G. On-duty SWAT and K-9 H. Special Details I. Alternate J. Personnel in school or training K. Off-duty personnel: E/O, V, I, D, W/WW, L, ML, IW, K II. The Staffing Program and a hard copy of the P-Sheet will be utilized to check attendance and announce assignments for the day during district Roll Calls. The Early Sergeants shall update the Staffing Program with any changes made to the P-Sheet and the updated P-Sheet made available on the Staffing Program. A copy of the P-Sheet will be distributed to the following immediately after updating: A. To each on duty field duty sergeant and lieutenant in the district. B. To the Front Desk Detail. Ill. Each original roster (P-Sheet) will be maintained electronically month by month by the Staffing Detail in accordance with Florida State Statues IV. The electronic copy of the P-Sheet will be maintained and backed up by Information Technology Detail.

SUBJECT: ROLL CALL TRAINING City ,\t:111ager PURPOSE: To establish a uniform and effective method of training via field duty supervisors, field duty staff, certified trainers or subject matter experts directly to field officers. SCOPE: This SOP is intended to provide guidelines ensuring patrol officers in each district are provided with specific training related to day to day operations, new or updated training methods, new or updated statutory guidelines or other relevant information or tactics critical to patrol officers in the field. I. Roll Call Training supplements formal In-Service Training. To include the following: A. Recent state and supreme court decisions B. Changes in county, municipal and departmental policies. C. New or updated procedures and programs. D. New or updated guidelines, tactics or other relevant issues critical to law enforcement, particularly for Field Operations. II. Roll Call training will be reported monthly by the District Major to the Field Operations Chief. 111. Roll Call training will be documented in the Admin Section of the MPD Staffing Program by including the type of training conducted and who provided the training. IV. The Lieutenant designated as the shifts Field Training Lieutenant, is considered the Training Coordinator and will oversee and coordinate all In-Service Training within the district. The Training Coordinator will appoint a service area Training Sergeant for each service area who will implement and document all Roll Call training.

S.O.P. 1-5 SUBJECT: LINE INSPECTION PURPOSE: To ensure compliance with departmental directives regarding uniforms, driver's licenses, departmental identification, required certifications, mission statements, personal appearance, vehicles and assigned equipment. SCOPE: The Miami Police Department is responsible for ensuring its personnel report to work clean and well groomed, conforming to the standards set forth in Departmental Order 1, Chapter 11, Subsection 11.4.2.4. All personnel will properly maintain all their issued and/or assigned equipment to include but not limited to their assigned vehicle, weapon, uniforms, accessories, and specialized equipment in proper working order free of unnecessary wear and tear. Division inspections will be held bi-annually as per departmental order. I. Line Inspection: A The Field Duty Lieutenant will be responsible for personnel inspections.

1. It will be at the discretion of the Field Duty Lieutenant as to when to conduct an inspection. a. The Field Duty Lieutenant will conduct quarterly general inspections of all components, functions, personnel, facilities, property, and equipment assigned to their command in accordance with Departmental Order 1, Chapter 11. The inspection will require the submission of a written report through channels documenting the results of the general inspection to include any corrective action as well as any recommendations for improving police services. Any instance where a deficiency was identified but corrective action was not immediately taken, requires a follow-up inspection report documenting the corrective action taken, to be forwarded through channels. 2. The inspection shall focus on cleanliness, good grooming, and proper care of equipment. 3. The Field Duty Lieutenant or designee will note and maintain a record of those officers who are deficient in appearance and equipment care. Inspection form RF#699, will be used for this purpose and made a portion of the member's unit, personnel file. Results of the inspection will be noted in the employee's performance evaluation. 4. Repeat inspection violations will require the appropriate progressive disciplinary action to include but not limited to a Record of Formal Counseling/Reprimand. a. When an officer is found to be deficient at the time of inspection, the appropriate corrective/disciplinary action will be completed. b. More stringent measures will be undertaken in the event the officer continues to exhibit deficiencies. 5. District Majors will report the results of the bi-annual inspections to the Field Operations Chief.

S.O.P. 1-6 SUBJECT: WORKSHEETS PURPOSE: To provide the Neighborhood Service Areas with guidelines for the proper preparation of worksheets. SCOPE: As per Departmental Order 1, Chapter 11, the Miami Police Department has transitioned to automated worksheets. It shall be the responsibility of sworn personnel of the rank of Police Officer and Sergeant assigned to any Neighborhood Service Area, to ensure that the automated worksheet accurately depicts their activities during their tour of duty. Automated Officer Worksheets/information contained in Worksheets: A. Every officer must enter all activity that is completed during their tour of duty into the current field-based reporting application (CAD). Additionally, members are responsible for advising Communications (dispatch) of every signal and status throughout their tour of their duty.

B. Neighborhood assignment for statistics is based on the officer's unit number conducted. 2. To ensure accuracy, officers must verify they are properly placed on calls to reflect their activities. A. It is the officer's responsibility to ensure all information is correct on the CAD prior to clearing the incident. B. PRIOR TO CLEARING AN INCIDENT, officers need to make notes in the comments of the incident as to what occurred. 1. In accordance with Departmental Orders Transportation of Prisoners: of the opposite sex or any juveniles: Officers will record the departure and arrival times and mileage on their worksheet; therefore, officers will enter the appropriate starting and ending mileage into the CAD notes so that it will reflect on the automated worksheet. C. Correct IBM information must be entered into citations and accident reports for the officer to receive credit for the work performed. 3. Officers must place themselves on signals for all actions to obtain credit for work done. A. Primary officers will receive the stat for the call. B. Backup officers will receive a backup stat. C. The officer who creates the case reports, watch orders, and false alarm will receive the credit for the report and associated stats. attendance during the tour of duty. D. If an officer is 06 and starts a report, the stat will not be attributed to the proper Neighborhood area. E. Watch Orders will require you to change your status (Note that a Watch Order status still leaves you available to answer calls for service.

S.O.P. 1-7 SUBJECT: VEHICLE ISSUANCE ARTHUR NORl[C1\, V CII\ Man,1gr'r PURPOSE: To provide guidelines for the temporary assignment of Spare Vehicles for Officers assigned SOLO I, or SOLO II phases of the FTO Program and Probationary Officers not yet assigned a permanent take-home vehicle. SCOPE: This SOP establishes procedures for the utilization, documentation, and control of vehicles assigned to the patrol districts for temporary use as patrol vehicles.

Responsibilities: A. Each districts Field Training Sergeant {(FTS) as determined by the District Field Training Lieutenant} is responsible for vehicle inventory and accountability of vehicle keys. B. The Early Sergeant will assign and issue vehicle keys to SOLO and probationary officers on a daily basis. C. The priority for vehicle issuance is as follows: ??? Officers in SOLO Phases I and II of the FTO Program. ??? Probationary Officers. D. The Field Training Sergeant will complete an inventory of all spare vehicles assigned to the districts and forward the inventory to the District's Field Training Lieutenant. E. The vehicle must be inspected for damage at the time it is signed out. The officer who is checking out the vehicle will note any damage on the "District Vehicle Operational Readiness Checklist" and will report the damage to their sergeant immediately. The appropriate forms must be completed. F. The vehicle must be returned with a full tank of gas, running correctly and clean both inside and outside. 1. The vehicles Radio Frequency Identification Device (RFID) located in the vehicles fuel access door, activates the County fuel pumps automatically for fueling. G. These vehicles will must be parked at their respective district station, in their designated area at the end of the tour of duty and all vehicle keys turned in. Under no circumstances will any vehicle keys be taken home or stored anywhere else other than there designated location. H. The district vehicles are prohibited from being used as take-home vehicles. I. The district vehicles are prohibited from being used for off-duty employment. J. Any maintenance required by the vehicle will be the officer's responsibility. The officer must write an email to the district's FTS detailing the problem with the vehicle, i.e. "brake problems," "won't start," "air conditioning," etc. who will forward it to the Field Training Lieutenant. K. The officer will ensure the vehicle is taken to the motor pool and a "work order" is completed unless circumstances do not allow. Otherwise the FTS will make arrangements to ensure the motor pool receives the vehicle with a completed work order. L. A vehicle file will be maintained by each district. The Field Training Lieutenant will check once a month to ensure each vehicle receives the required preventative maintenance.

S.O.P. 1-8 SUBJECT: NEGATIVE TIME BALANCES PURPOSE: To propose a procedure for monitoring negative time balances. SCOPE: To establishes procedures for record keeping and the accounting for the use of time balances and the notification of negative time balances. I. It is incumbent upon each district Early Sergeant and Deputy Field Duty Lieutenant to be cognizant of all members' creditable time usage in order to avoid negative time balances. This may be accomplished by monitoring approval of time off and holding members, accountable.

Criteria for the standardization of time off approval, accountability and negative time balances corrections. A. Negative time balances will not be permitted. All approved time off requests will be forwarded immediately to the Stafff ng Detail for final review, approval and posting. The Staffing Detail is the final authority for granting advance time off request. B. If time off is granted to an employee whose creditable time has been expended, the employee will be carried as outlined in Departmental Order 6, Chapter 1, Subsection 1.4.2.16. C. If time off is granted where none exists, a payroll correction will be forwarded immediately taking time from another source. If creditable time does not exist in another account, the payroll correction form will reflect the employee's status consistent with Departmental Order 6, Chapter 1, and Subsection 1.4.2.16. D. All requests for time off must be reviewed and approved by a supervisor, reviewed and approved by a commanding officer and then forwarded to the Staffing Detail for final review, approval and posting of the requested time. The final authority for granting time off is the Staffing Detail. Prior to approval, the supervisor or commanding officer granting the time off will check the employee's most recent "Employee Balances by Assignment" printout to ensure time is available. The supervisor or commanding officer will also ensure the time off is properly documented on the Shift P-Sheet by the Staffing Detail

STANDARD OPERATING PROCEDURES 1-9 TIME OFF REQUESTS "V", "EO", "CEO", "MILITARY", ETC. To establish uniform policies and procedures for requesting time off. The following procedures will be adhered to when granting time off: I. Full Day Off Request: A. Vacation leave must be requested twenty-four (24) hours in advance of use and shall be taken in increments of not less than 1 hour. Requests will be submitted on the Telestaff Program and an email will be sent to staffing personnel, carbon copying employee's supervisor. The Staffing Detail will approve or deny the request based on minimum staffing levels for the day that the employee has requested.

B. No request made to staffing personnel within twentyfour (24) hours of the requested shift will be granted, regardless of the minimum staffing, this includes partial time off request, without the approval of a commanding officer. C. Emergency/last minute full-day time off requests for unforeseen or unplanned events can be approved by an on-duty Field Duty Lieutenant. The Field Duty Lieutenant shall take into consideration minimum staffing requirements when evaluating the request. D. Partial time off request: Partial time off requests for officers/public service aides may be submitted on the same day and will be forwarded through the Chain of Command as a regular time off request. E. Officers/Public Service Aides wishing to go home "I" during their tour of duty must notify their supervisor before transferring. The supervisor will then make the adjustments in the Workforce Telestaff Program and notify the Staffing Detail via email. The Staffing Detail will ensure the proper time has been posted on the KRONOS System. F. Public Service Aids: Public Service Aides assigned to Field Operations are essential employees and are required to work their assigned shifts/days included but are not limited to; December 24 (Christmas Eve) and December 31 (New Year's Eve), or as directed by the Field Operations Assistant Chief. All time off requests shall follow the guidelines of this S.O.P. G. Only the Staffing Detail, Neighborhood Sergeants, Neighborhood Captains or Neighborhood Lieutenants are authorized to post the time off prior to the officer/public service aide leaving work. II. Regular Scheduled Vacations: A. All employees are entitled to an annual vacation. Every effort will be made to satisfy the employee in his/her selection of vacation days: 1. Scheduled vacation is defined as 40 hours or more of consecutive time off. These types of requests will be processed through the Staffing Detail for approval and posting on the Daily Attendance Roster. 2. Annual scheduled vacation requests will begin to be accepted once the City-Wide Bid has been completed. Dates for the vacation submissions will be announced through MPD Mailer and Official Bulletin prior to each bid. 3. Additional vacation requests will be made during the completion of each Quarterly Bid and processed accordingly. Dates for the Quarterly Vacation submissions will be announced through MPD Mailer and Official Bulletin prior to each bid. 4. Approval of vacation requests that were not completed during the above time frame will be at the discretion of the Staffing Detail personnel. 5. To be granted time off, the employee must have enough time in their time bank at the date of the request. B. The following are the steps for requesting scheduled vacation in advance: 1. The employee will request their top three (3) choices for scheduled vacation in order of importance on an email directed to staffing personnel. A district's minimum staffing requirements will always be maintained before time off can be granted. 2. The Staffing Detail will then deduct from the requested time bank of the employee in Kronos Workforce Central. 3. The same procedure will be followed for vacation requests that were not requested during the designated time frames. These requests will be at the discretion of the Staffing Detail personnel and will be based on minimum staffing levels. If two (2) or more employees are requesting the same time frames off, approvals will then be based on seniority. 4. Re-submissions for Vacation request will also be taken at every Quarterly Bid for review following the same procedures as stated above. 5. Previously approved time off requests will be honored despite changing shifts, E-days, or Districts. Re-submission for approval is no longer required. Employees are still required to advise their new supervisor of the upcoming approved time off. Compensatory Time "CEO": A. The granting of Compensatory Time (Contractual Earned Overtime "CEO") will be in compliance with current collective bargaining agreements. 1. Employees are encouraged to request compensatory "CEO" time leave as far in advance as possible. 2. Requests for compensatory time must be made at least ten (10) days prior to the requested day(s). 3. Employees will request compensatory time via the departments Workforce TeleStaff Program and Email the Staffing Detail and include their supervisor. The request will then be posted on the Daily Attendance Roster. The Staffing Detail will then deduct the hours used from the employees "Comp" time bank in Kronos Workforce Central. IV. Earned Overtime "EO": A. Time off requested within ten (10) days prior to the requested day(s) shall not be considered compensatory time. The request may or may not be granted and this will be at the sole discretion of management pursuant to minimum staffing requirements. 1. Employees will request "EO" time via the department's Workforce TeleStaff Program and Email the Staffing Detail and include their supervisor. The MPD Staffing Detail will approve or deny based on minimum staffing levels for the day(s) that the employee has requested. V. Military Time: A. The granting of Military Time will be in compliance with current City of Miami Civil Service Rules, collective bargaining agreements and applicable labor laws. 1. Active Military or Reservists are encouraged to request Military Time off as far in advance as possible via City of Miami "REQUEST FOR MILITARY LEAVE" Form# CS/AL 001 through the employee's chain of command. 2. Per Civil Service Rule 15.9 (b) requests for Military Leave shall be made as early as possible but at least two (2) weeks prior to the date when such leave is desired. 3. The completed form with copies of military orders will go through the employee's chain of command and will be given to the Staffing Detail once all the necessary approval signatures are affixed. 4. The Staffing Detail will then post the requested Military time on the Daily Attendance Roster. 5. The Staffing Detail will have sole authority for posting the requested time on the Daily Attendance Roster. 6. The Staffing Detail will then carry the employee "Military Leave" in Kronos Workforce Central. Bereavement Leave "K": A. The granting of Bereavement leave compliance with current collective agreements and Civil Service Rules. will be in bargaining

1. In the case of death of an immediate family member as defined in the collective bargaining agreements the employee shall be authorized up to a maximum of forty (40) hours of paid leave. 2. The employee will call their immediate supervisor and advise them of the situation and ask to be carried "K". The supervisor will then post the employee "K" on the Daily Attendance Roster in the amount of the time needed by the employee (maximum of forty (40) hours). 3. Employee has 30 days to submit "Death Certificate" accompanied by appropriate "K" paperwork to the Labor Relations Unit for proper processing. S.O.P. 1-10 SUBJECT: VACATIONS PURPOSE: To provide all three Patrol District Neighborhood Service areas with guidelines for vacation scheduling to ensure adequate manpower availability throughout the year. SCOPE: See Departmental Order 6, Chapter 1, Subsection 1.4.18.2, for additional information concerning departmental vacation procedures. It is the responsibility of the Staffing Detail to ensure that the guidelines of this SOP and the departmental order mentioned above are implemented and followed. Field Operations Division personnel are responsible for submitting their vacation schedules to the District Administrative Personnel and the Staffing Detail no later than December 15, for the following calendar year. The schedules will be developed based on the following procedures: A. Vacations will be scheduled based on: 1. Seniority in rank 2. Seniority in the department 3. The Staffing Detail will list all members in their respective Neighborhood service area in rank order first, by seniority in rank. The highest are given first selection for vacation slots available in their respective district according to the master vacation schedule. B. The Staffing Detail will schedule vacations ensuring that minimum level staffing is achieved. 1. Generally, no more than 1 /12 of the unit strength shall be scheduled during any given month. a. For the patrol shifts, the following personnel will be scheduled for vacations on a weekly basis as indicated: 1) Police officers assigned to Neighborhood service areas shall be permitted to be scheduled on "V" as service area staffing allows. 2) Neighborhood service area sergeants shall be permitted to be scheduled for "V' at the rate of one sergeant as service area staffing allows. 3) Field Duty Lieutenants shall be permitted to be scheduled for "V" as staffing allows. b. No vacations for sworn personnel will be scheduled in the last week of December and the first week in January without the express consent of the appropriate District Commander. c. Vacation scheduling will ensure that all members scheduled on the master vacation roster, submitted December 15, will be below the hour maximum carry-over by the following January, when the roster has terminated. d. When the Staffing Detail finds it necessary to cancel or hold in abeyance a vacation during any calendar year, and the member(s) will exceed 200 vacation hours going into the next calendar year, it will be brought to the attention of the Chief of Police, through channels. This information will also be submitted with the annual vacation roster submitted each December 15. In accordance with the labor contract, vacations shall be taken by the last payroll period of the calendar year in which the vacation was credited. Employees shall only be allowed to carry over 200 hours of previous year's credited vacation. Any excess vacation over the 200-hour automatic carryover shall be forfeited as of February 1 of each year provided; however, those employees who were on disability at the time of their scheduled vacation shall be paid for all excess vacation over 200 hours at the rate of pay the employee was placed on disability. If an employee is unable to take the previously authorized vacation due to cancellation by his/her department, any hours in excess of the 200 hours which would have been forfeited shall be paid at the employee's January 1, hourly rate of pay. f. Any employee requesting a vacation in excess of 4 consecutive weeks (160 hours) must first have prior approval of the Chief of Police via the VAPO form. Consecutive includes vacation time, compensatory time (EO), or a combination of both. g. Patrol district members scheduled for vacation for June, July, and August will be scheduled for a maximum of four consecutive weeks until order or seniority and their vacation scheduled according to the date and slots indicated on the master roster. If, after everyone in the district has been scheduled for vacation by order of seniority, there are additional vacancies available during the months of June, July, and August within a member's district, he/she may be scheduled for additional "V' beyond the 4-week restriction, provided prior approval from the Chief of Police is received. h. If a member is transferred at his/her request to a new assignment outside his/her respective district and has not taken his/her vacation as previously scheduled, the member will be given the opportunity to select his/her vacation according to the vacation vacancies available in the receiving district or shift. 1. A member transferring into a new assignment will not bounce another member's scheduled vacation, regardless of his/her seniority. 2. District Commanders will make every effort to honor previously scheduled vacations whenever possible; however, minimum-level staffing will not be sacrificed for vacation scheduling. a. Members transferred to a new assignment due to shift or Neighborhood service area exigencies will be allowed to take a scheduled vacation unless an extreme urgency situation precludes such. S.O.P. 1-11 SUBJECT: "I/IF" TIME PURPOSE: To establish an effective method for notification and documentation of illness. SCOPE: To provide Patrol District Supervisors and Officers with guidelines for the proper utilization of sick leave benefits. I. Member's Responsibility in Sick Leave Cases: A. Responsibility for Notification of Illness: To be granted "I/IF" time due to illness or injury, the member must report daily by telephone to the Early Sergeant, 15 minutes prior to the time scheduled for the beginning of the employee's daily duties. If the member is too sick or incapacitated to telephone him/herself, he/she shall have a reliable person telephone for him/her. 8. Illness Arising During Tour of Duty: A member released from duty because of an illness during a tour of duty shall be considered "Present" for the actual number of hours worked and "ill" for the actual number of hours remaining in the tour of duty. C. Confinement During Sick Leave: Members granted "I" of "IF" time shall remain at home or in the hospital during the entire period of absence. Should it become necessary to leave home for any reason, the member shall notify his/her supervisor of the reason for departure and the duration of the absence. In the event the immediate supervisor is not available, the member will follow the procedures set forth by Departmental Order 6, Chapter 1. D. Sick Leave (3 days or less): Any member absents from duty for 3 days or less can return to regular duty on the 4th day. E. Sick Leave (over 3 days): Any member absent from duty in excess of 3 days shall respond to the MRC and schedule an appointment with City Medical. City Medical will then clear the member before returning to regular duty. F. Off-Duty Employment When Unable to Report for Work: Pursuant to departmental orders, members are prohibited from engaging in off-duty employment after being unable to report for regular duty due to illness, or illness in the family, until he/she has subsequently completed a full tour of duty. This policy includes those members carried "I" or "IF" for the tour of duty immediately preceding "E" days. Any deviation of this policy needs the approval of the officer's commanding officer. II. Supervisor's Responsibility in Sick Leave Cases: A The responsibility for determining that a member is entitled to sick leave rests initially with the supervisor. Whenever a member is carried "I/IF," the member's supervisor shall be responsible for following the guidelines outlined below. 1. The first day "I/IF" in the quarter will require a mandatory phone contact or home visit. 2. Beginning with the second "I/IF" day during any given quarter, a home contact will be required, and home visits will become mandatory. A record of all phone contacts and home visits shall be entered on the front of the member's Sick Leave Utilization Supervisors Report. 3. The supervisor's home visits may be waived when a member has extended continuous illness. However, periodic phone contacts will be maintained at the discretion of the shift commander