Dear Jim,

Thanks for lunch. I had a great time, and we accomplished a lot. Those pictures of your kids are adorable.

Listen, I wanted to see whether we could schedule a meeting with the boss for Friday to go over the survey plan we made at lunch. Could you contact him and try to set something up when you both are available? I can be free anytime on Thursday or Friday.

Before sending the message, it occurs to you that your e$-$mail will probably be forwarded to your supervisor. What will you need to change to make the message appropriate for both a colleague and your supervisor?

Make the message more formal and remove the personal discussion.

Give a complete summary of the survey plan in case your colleague has forgotten what you talked about.

Describe what you had for lunch and what the kids look like in detail.