Description

You have been assigned the role of Project Manager for construction of a new modern building to support the expansion of UVic Continuing Education. The building construction will be undertaken in collaboration with the UVic Civil Engineering Department, who will support as director of the project. The Continuing Education Department at UVic wants the new state-of-the-art building to facilitate the increase in staff and provide updated studios to record multiple video tutorials to support the demand for asynchronous teaching style. In addition, the new building will provide technology for the virtual classroom environment. The project will be completed by coordination with the Civil Engineering team and in conjunction with regulatory agencies to ensure adherence to building codes and standards.

Note: To accomplish this assignment, you can use Trello, Teamwork or any other project management application.

Part One: Project Goals and Objective (25 Marks)

Create a new document in MS Word.

1. On the Cover Page, write the following:
   • Title: Project Plan for the Building Construction.
   • Project Sponsor: UVic - Continuing Education
   • Project Manager: Your Name and Surname
   • SID: Your Student ID
   • Project Code: Your Project Code
   • Issue Date: Enter the date this file is created
2. On the subsequent page, enter the Title: "Introduction" As the project manager on the hypothetical project to construct a new building to support the expansion of the Uvic Continuing Education, you have been invited to series of meetings with key stakeholders to plan the project and gather information for the successful execution of the project. You are furnished with information on the constraints, limitations, benefits, budget and timelines for the project. With the information you have obtained, draft in no more than 5 lines the introduction section of your project plan, starting with why the project was undertaken and provide rationale on the idea behind the project's initiation. In the introduction section:
   • Define what a project plan is
   • Include components that make up a project plan.
   • Identify the problem that will be solved by completing the project.
3. Below the Introduction, enter the subtitle: "Project Goal and Objectives": The goals and objectives of the project are statements that describe what the project will accomplish. The goal statements provide overall context at a high level on what the project will accomplish. The objective statement describes the specific tangible tasks that the project will carry out. The project objective must be a "SMART" Specific, Measurable, Achievable, Realistic and Time-bound statement. In no more than 5 lines, define the goal of the project using the project description provided. Remember that a goal is the main statements that broadly defines the aim of the project which may have several objectives with one outcome. Feel free to be creative with reason in your assumption around the information provided in the description of the assignment. Feel free to be creative in drafting goals and objectives with the knowledge that the final outcome is a new building for UVic Continuing Education.

Part 2: Project Scope Statement (25 Marks)

1. On the subsequent page, enter the Title: "Project Scope" The Project Scope statement provides all stakeholders clear information about all aspects of the project, including activities to be carried out, deliverables, resources, and timelines. The scope statement showcases the assumptions, processes and key stakeholders involved in the execution of the project goals and objections. In no more than 5 lines for each, write a project scope statement at a high level that provides information on the project's outcome and the issue addressed by the completion of the project. The project statement of work is a summary of the work to be undertaken by a project team as well as critical factors that will affect the outcome. The scope section will include the following:
2. Below the Project Scope Statement, enter the subtitle: "Deliverables" This is a list of the final deliverables that will be provided to the UVic Continuing Education at the close of the project. Provide details about the final deliverables, for example, the size of the building, number of offices and location.
3. Below the Deliverables, enter the subtitle: "Constraints" The constraints are a number of factors that may negatively impact the ability to complete the project at the expected time. This factors may include issues with human or financial resources, issues related to procurement and limitation information.
4. Below the Constraints, enter the subtitle: "Exclusions" The scope Exclusions section should contain information about activities and/or deliverables that will not be included in the project. For example, as part of the construction a parking lot may not be provided beside the building.
5. Below the Exclusions, enter the subtitle: "Acceptance Criteria" The acceptance criteria can be defined as the requirements that must be met for the project to be deemed completed. Acceptance criteria determines the requirements that must be executed by developers for the project to be considered closed or finished. In essence, the Acceptance Criteria details exactly how success will be measured. Once more, be creative in generating ideas all within the context of the project description provided.

Part 3: Project Work Breakdown Structure (25 Marks)

The Work Breakdown Structure WBS applies a step-by-step approach to highlight the actions steps to meet the project's deliverables. The main question when developing the Work Breakdown Structure is what needs to be done and who will do it.

1. On the subsequent page, enter the Title: "Work Breakdown Structure". Below the title, in no more than 5 lines, provide a summary description of your Work Breakdown Structure that enables the users of the Project Plan to understand the flow of the project from start to finish. Be sure to include the stakeholders, such as the Uvic Civil Engineering team.
2. Below your summary of the WBS, insert a 2 by 6 table. In the table created, enter the header for the first and second columns as "Task Description" and "Assigned to" respectively. Under the Task Description column, enter a few action steps required to complete the project (e.g., draft the building plan, procure the building materials, inspect the building.)

Under the Assign To column, enter the different teams, groups, or professionals required to complete each task (e.g., procurement department, quality assurance department). Note: This section can be done in Trello, Teamwork or any other project management application.

Part 4: Project Schedule (25 Marks)

The project schedule will provide an overall timeframe for the completion of the project deliverables and milestones. It will typically contain the start and the end dates for each project milestones, activities and deliverables. The Project Schedule is usually presented on a Gantt Chart.

1. On the subsequent page, enter the Title: "Project Schedule". Below the title, in no more than 5 lines, provide a summary description of your project schedule. The Project Schedule enables the Project Plan users to understand the timeframe allocated to the project from state to finish of the deliverables.
2. Below your summary of the Project Schedule, insert a 4 by 6 table. In the table created, enter the header for the first to the fourth column, Task Name, Duration, Start, and Finish. Afterward, input 5 tasks and assign a suitable timeline to each of them.