Graduate Admissions Process - Simplified The graduate admissions process at begins with an applicant creating an application on the application website. Applicants enter the program they wish to apply for, the entry semester, and their personal information. Applicants can upload multiple documents, such as their CV, confirmation of their undergraduate degree, English language proficiency certificates, etc. After an application is submitted, the School of Graduate Studies (SGS) staff performs an initial check and sends it to the graduate admission staff of the academic department. When the graduate admissions staff of the academic department receives an application from SGS staff, they check the entry semester, completeness of the application, and minimum program requirements. If an applicant has selected an entry semester for which no admission is offered, the graduate admission staff fill in a form to recommend rejection of the applicant and offer reconsideration to the next available semester. If the applicant does not meet minimum program requirements, the admission staff fill in a form to recommend rejection of the applicant without the offer of reconsideration. Recommendation are passed to the graduate officer (GO) of the academic department. The GO can either accept or reject the recommendation by the graduate admission staff to reject an applicant. If the recommendation to reject is accepted, it is forwarded to SGS. If the GO rejects the recommendation to reject, the application continues as follows, in the same way as it does for complete applications 9see below). If an application has not been rejected but is incomplete, nothing is done while the graduate admission staff waits for further documents or references. The graduate admission staff must regularly check the application for completeness. If an application is still incomplete by the application deadline, the graduate admission staff fills in a form to recommend rejection of the applicant and send this recommendation to the graduate officer (GO) of the academic department. Once the application is deemed to be sufficiently complete for decision making (or a recommendation to reject has been rejected by the GO, see above), different activities occur depending on the type of program applied for. If the application is for a thesis-based program, the graduate admission staff must wait until the application deadline. They then make all applications available to the graduate admissions committee in the academic department. The committee views the application and provides a rating with feedback comments. They also indicate how much funding they will provide. Next, the reviewed application is passed to the GO. If there is no favourable rating by the admission committee, the GO will fill in a form to recommend rejection of the applicant and sends this to SGS. If there is a favourable rating by a the admission committee, the GO determines whether the academic department has sufficient funding to admit the student. If there is sufficient funding, the GO creates a program of study for the applicant that lists the required courses, the supervisor, and the funding information. The GO passes this to SGS with a recommendation to admit the applicant. When there is no available funding, the GO creates a form to recommend rejection of the applicant and passes this to SGS. If the application is for a course-based program and the graduate admission staff has determined that the applicant meets the minimum requirements and the program is open for admission in the chosen semester then the graduate admission staff complete a program of study form for the student that indicates the required courses and recommend acceptance to the GO. The GO verifies the evaluation of the applicant by the graduate admission staff and, if applicable, the program of study. The GO may reject the recommendation, accept the recommendation, or modify the program of study and then accept the recommendation to accept. If the GO rejects the recommendation by the graduate admission staff, the GO then either fills in the rejection form or the program of study form for accepting the applicant. Next, the recommendation of the academic unit and, if applicable, the program of study, is sent to SGS. If the recommendation of the academic unit is to accept the applicant, the SGS staff will verify that accepted applicants fulfill the admission requirements and that the program of study is appropriate for the chosen academic program. If this is not the case, the SGS staff may update the program of study. If the academic unit has committed to fund a thesis-based student, the SGS financial director needs to verify availability of funds. The SGS financial director may change the amount of funding. For all applications, the SGS enrolment director needs to accept the recommendation. If they do not accept the recommendation, the application is returned to the GO of the unit for another recommendation (for example, a change in the program of study or rejection).

Implement the Graduate Student Admission process using the Bonita workflow management system.

Follow the guidelines down below.

 

Tasks and flows are present and modelled as appropriate type Lanes are present and appropriate Actors and initiators are defined appropriately Business data model is defined with appropriate objects, attributes and data types Pool level business variables and process variables are defined appropriately Forms show all and only the information relevant to task & allow entry of all and only the information relevant to task Contracts are compatible with forms and appropriate to task Operations are appropriate and relevant to task All scripts, queries, and other expressions are functioning properly Process variables are set/updated appropriately Business variables are set/updated appropriately and information is managed properly throughout a case. Conditions for flows from exclusive and inclusive split gateways are defined and operational (they can actually control the flow of the process) Groups, roles, and users are defined in the organizational model Actors are mapped appropriately to the organizational model Model shows no errors (certain warnings are ok) and deploys successfully