From: Alicia Sterling Subject: Previous Project Reports Hi, I have provided two past project summaries for your information. You'll note that we have consistently gone over budgeted days on some areas and we are keen not to do this going forwards. It results in less profit on the project and in the past we have even missed a few internal milestones, which of course creates a lot of squeeze at the end of a project. I wonder if you could use this to answer some more questions for me please? Many thanks, Alicia Senior Manager EY James & James Ltd: Data Storage & Protection Project Summary Task Planned Days Actual Days Scoping 15.0 15.0 Information Gathering - System Reviews 13.0 14.3 - Questionnaires 16.0 17.6 - Interviews 10.0 11.0 Information Collation 13.0 13.7 Report Writing 15.0 13.5 Analysis and Review 6.0 4.8 Ground Consulting: Data Storage & Protection Project Summary Task Planned Days Actual Days Scoping 10.0 7.0 Information Gathering - System Reviews 8.0 10.0 - Questionnaires 11.0 13.0 - Interviews 6.0 8.0 Information Collation 8.0 10.0 Report Writing 10.0 12.0 Analysis and Review 4.0 5.0 Project Plan Elapsed Days Actual Days Task Start End Planned Planned** Scoping 2nd July 27th July 25 12 Information Gathering - System Reviews 30th July 10th August 12 10 - Questionnaires 30th July 24th August 26 13 - Interviews 30th July 24th August 26 8 Information Collation 27th August 7th September 12 10 Report Writing 10th Sept 28th September 19 12 Analysis and Review 8th October 24th October 17 5 *Elapsed Days Planned are the anticipated number of days the work will fall over e.g. the work will take place over a week-long period **Actual Days Planned are the anticipated number of days that the work will actually take to complete. For example, if a piece of work is anticipated to take 2 days to complete within one working week, the Elapsed Days Planned will be 5 days and the Actual Days Planned will be 2 days Project Tracker Actual % Complete 100 Target % Complete at this stage 100 Task Scoping Information Gathering - System Reviews - Questionnaires - Interviews Information Collation Report Writing Analysis and Review 30 40 10 7 0 0 35 45 15 10 0 0 Project Financials Invoiced to Total costs: date: $122,500 $45,500.00 Days billed VAT 18% Total $45,500.00 $8,190.00 $53,690.00 Travel and subsistence billed $5,940.00 Project Participants Project Participants AD % of project allocated 15 15 BR Hours Assigned 78.75 78.75 131.25 183.75 HB 25 ST 35 JK 52.5 10 How many of the following statements are definitely true: 1. The Questionnaires stage tends to take more time than the Interviews stage. 2. JK will have the second smallest input to the Merton Financial project. 3. Report Writing takes place after Information Collation in data storage and protection projects. 4. Missed internal deadlines on a project have caused client deadlines to be missed. Based on previous information relating to these types of project, how many tasks are most likely to go over the budgeted number of days? 1 2 4 5 From: Alicia Sterling Subject: Previous Project Reports Hi, I have provided two past project summaries for your information. You'll note that we have consistently gone over budgeted days on some areas and we are keen not to do this going forwards. It results in less profit on the project and in the past we have even missed a few internal milestones, which of course creates a lot of squeeze at the end of a project. I wonder if you could use this to answer some more questions for me please? Many thanks, Alicia Senior Manager EY James & James Ltd: Data Storage & Protection Project Summary Task Planned Days Actual Days Scoping 15.0 15.0 Information Gathering - System Reviews 13.0 14.3 - Questionnaires 16.0 17.6 - Interviews 10.0 11.0 Information Collation 13.0 13.7 Report Writing 15.0 13.5 Analysis and Review 6.0 4.8 Ground Consulting: Data Storage & Protection Project Summary Task Planned Days Actual Days Scoping 10.0 7.0 Information Gathering - System Reviews 8.0 10.0 - Questionnaires 11.0 13.0 - Interviews 6.0 8.0 Information Collation 8.0 10.0 Report Writing 10.0 12.0 Analysis and Review 4.0 5.0 Project Plan Elapsed Days Actual Days Task Start End Planned Planned** Scoping 2nd July 27th July 25 12 Information Gathering - System Reviews 30th July 10th August 12 10 - Questionnaires 30th July 24th August 26 13 - Interviews 30th July 24th August 26 8 Information Collation 27th August 7th September 12 10 Report Writing 10th Sept 28th September 19 12 Analysis and Review 8th October 24th October 17 5 *Elapsed Days Planned are the anticipated number of days the work will fall over e.g. the work will take place over a week-long period **Actual Days Planned are the anticipated number of days that the work will actually take to complete. For example, if a piece of work is anticipated to take 2 days to complete within one working week, the Elapsed Days Planned will be 5 days and the Actual Days Planned will be 2 days Project Tracker Actual % Complete 100 Target % Complete at this stage 100 Task Scoping Information Gathering - System Reviews - Questionnaires - Interviews Information Collation Report Writing Analysis and Review 30 40 10 7 0 0 35 45 15 10 0 0 Project Financials Invoiced to Total costs: date: $122,500 $45,500.00 Days billed VAT 18% Total $45,500.00 $8,190.00 $53,690.00 Travel and subsistence billed $5,940.00 Project Participants Project Participants AD % of project allocated 15 15 BR Hours Assigned 78.75 78.75 131.25 183.75 HB 25 ST 35 JK 52.5 10 How many of the following statements are definitely true: 1. The Questionnaires stage tends to take more time than the Interviews stage. 2. JK will have the second smallest input to the Merton Financial project. 3. Report Writing takes place after Information Collation in data storage and protection projects. 4. Missed internal deadlines on a project have caused client deadlines to be missed. Based on previous information relating to these types of project, how many tasks are most likely to go over the budgeted number of days? 1 2 4 5