FUNDRAISING FOR FASHION

THE DECISION

After some more discussion it is agreed to book the space at Waterloo Park. The Fashion Trends pop$-$up shop will also be set up there to showcase and sell their products and fashionwear, the profits from which will go towards the charity.

PROGRESS SO FAR

The team brainstorms ideas to raise maximum funds for the charity by planning games and activities to attract the maximum number of people. From all the ideas generated and discussed, the final list of activities include: talent show, magic show, bingo, silent auction by a thrift store, video games, and face painting. Kate Murphy from HR has recommended a local magician, John the Magic Guy, for the magic show, and the team has confirmed his availability for the event date. Other activities shall be conducted by youth volunteers to be provided by Y$.$O$.$U$.$T$.$H$.$ for Change.

The team has decided to contact local restaurant owners to set up food stalls and boutique owners to set up pop$-$up shops. Anne Blake, also a part$-$time food blogger, eagerly takes the responsibility of contacting restaurant owners. She is very confident that she will be able to confirm the names of restaurant owners interested in setting up food stalls by June $29.$ William Tauchi from the manufacturing department knows some local boutique owners in K$-$W and Cambridge who would be interested to set up their pop$-$up shops.

For managing the event, in addition to volunteers from Y$.$O$.$U$.$T$.$H$.$ for Change, you also propose to contact the Volunteer Action Centre $($VAC$)$ to arrange remaining volunteers. The VAC volunteer coordinator is well known to you. VAC will also help to promote the event through their website and social media. Kate Murphy adds that this step must be taken in first week of July as it might take some time to arrange, hire, and train the volunteers. She also suggests contacting community centres in the region in the first week of August to support the event through publicity. They will also help with the distribution of event information leaflets.

Dharmendra Singh will do additional event promotion through the website and social media of Fashion Trends in the second week of August and will contact local businesses for sponsorship and advertisement to help raise funds during the second week of July. Kate Murphy will be contacting police and fire department in the first week of July for their permission and to ensure safety and security at the event.

To better manage the schedule, you divide the team into two groups: Group Alpha and Group Beta. Group Alpha will manage volunteers and perform activities B$,$ C$,$ D & E in series using Finish$-$to$-$Start dependencies $($refer below table for details$).$ At the same time Group Alpha starts working on activity B$,$ Group Beta will start working on activity F$,$ and after finishing work on activity F will perform activities G$,$ H & I in series using Finish$-$to$-$Start dependencies. Both groups will come back together for the final preparations a week before the event. The team prepares a network diagram for the schedule, based on the information given in the below table:

Activity Performed By Activity Duration $($Days$)$

A$-$ Initial planning meeting Team $1$

B$-$ Organize volunteers Group Alpha $5$

C$-$ Train volunteers $($indoor training$)$ Group Alpha $10$

D$-$ Train volunteers $($outdoor training$)$ Group Alpha $10$

E$-$ Arrange publicity through volunteers Group Alpha $5$

F$-$ Arrange police and fire department clearance Group Beta $3$

G$-$ Finalize restaurants and boutique owners Group Beta $4$

H$-$ Arrange sponsorship and advertisement Group Beta $5$

I$-$ Conduct promotion through website and social media Group Beta $5$

J$-$ Final Preparations Team $5$

The team$$s estimate for hosting the event is around $$25,000,$ which includes booking the space, set up temporary facilities, food for volunteers, printing leaflets, and security services. This includes a budget contingency of $$2,000$ as a reserve for any unexpected purchasing or cost increase. The Waterloo Park fee is $$10,000,$ of which $20\%$ is to be paid in advance in the first week of August, and the remaining amount is to be paid in the third week of August. Food for volunteers will cost $$3,000$ and will be arranged a week before the event. Private security will be arranged at a cost of $$7,000.$ Half of this is to be paid in the second week of August, and the balance is to be paid in the fourth week of August, after the event. Leaflets will cost $$500$ and will be paid for in the third week of August. The estimated cost of labour for setup and tear down of tents and temporary facilities, is $$2,500,$ to be paid on the day of the event.

With the above plan in place, you feel confident and excited to share the details with Martin Dudley on June $30$ and proceed with the team to create essential planning documents before your meeting.

Here is a calendar covering the timeframe of the project:

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Jun. $21$ Jun. $22$ Jun. $23$ Jun. $24$ Jun. $25$ Jun. $26$ Jun. $27$

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